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Framework agreement for building automation work, Drive and Trend 2027- 2028

Kiinteistöautomaatiotöiden puitejärjestely, Drive ja Trend 2027- 2028 — original title

FIFinland · HELSINGIN KAUPUNKI

Your path to submission

  1. Deadline: 6 November at 13:00 — 5 days left.
  2. You submit on Hilma — not here and not by e-mail. ↗
  3. Offer and evidence in: Finnish.
  4. Collect your evidence — the eligibility requirements are listed on this page; for many of them the analysis explains how to obtain them.
Compiled automatically from notice and documents — no guarantee; the procedure's wording is binding.

What the buyer is looking for

The contract notice HEL 2026-011225 was previously published on 17 July 2026, which included eight sub-areas: Component 1: DEOS, Component 2: Drive, Component 3: Fidelix, Subdivision 4: Trend, Component 5: Honeywell, Subdivision 6: Ouman, Component 7: Schneider, Subdivision 8: Siemens. Procurement was suspended for components 2 (Drive) and 4 (Trend). This contract notice is a reopening of competition for lots 2 and 4 of a previously published contract notice, which are now being put out to tender as their own framework agreement. The object of the procurement is the renovation, renewal and construction of building automation systems commissioned by the City of Helsinki's Urban Environment Division and Construction Service Stara. The work focuses mainly on public buildings and real estate maintained by the City of Helsinki. The purpose of the framework agreement for building automation…

Show full description

… works is to ensure the availability of skilled suppliers for the maintenance, maintenance and fault repair tasks of different building automation systems. The procurement is divided into two sub-areas on a system-by-system basis. Component 1: Drive Component 2: A more detailed description of the tasks is given in Annex 1 (Service description) to the invitation to tender. On the basis of this procurement process, the suppliers with whom contracts for the provision of the above-mentioned services are concluded (framework contract) will be selected. One to two contractors will be selected for each area if there are so many suitable tenderers. Orders shall be made on the basis of the order of precedence according to the most economically advantageous tender. The estimated value of the procurement during the entire procurement period is EUR 2,400,000 (VAT. 0%) and the maximum value of the framework agreement is EUR 2 940 000 (VAT 0%). Values of the procurement (VAT 0%) are distributed among the parties to the supply ring as follows: - The estimated value of orders in the Urban Environment Division (CAP) is EUR 2 000 000 and the maximum value EUR 2 400 000. - The estimated value of the City of Helsinki Construction Services Business (Stara) orders is EUR 400,000 and the maximum value EUR 540,000. The City of Helsinki Urban Environment Division (Kymp) together with the City of Helsinki Construction Services Enterprise (Stara) will request your offer (as a procurement ring). The Urban Environment Division is responsible for competitive tendering. The parties making up the procurement ring make all their own procurement decisions and agreements on the matter. · Work performed on the property includes the maintenance and repair of building automation systems or parts thereof, as well as the refurbishment or construction of systems or parts thereof. A more detailed description of the tasks covered by the framework agreement is given in the service description attached to the invitation to tender (Annex 1) and in the other annexes to the invitation to tender. 1-2 contract suppliers will be selected for the sub-area if there are so many suitable bidders. Orders shall be made on the basis of the order of precedence according to the most economically advantageous tender. The estimated value of the sub-area excluding VAT for the entire contract period (including possible option periods) is EUR 1,850 000 and the maximum value excluding VAT is EUR 2,250,000. Values of the procurement (VAT 0%) are distributed among the parties to the supply ring as follows: - The estimated value of orders in the Urban Environment Division (CAP) is EUR 1 500 000 and the maximum value EUR 1 800 000. - The estimated value of the City of Helsinki Construction Services Business (Stara) orders is EUR 350,000 and the maximum value EUR 450,000. · Work performed on the property includes the maintenance and repair of building automation systems or parts thereof, as well as the refurbishment or construction of systems or parts thereof. A more detailed description of the tasks covered by the framework agreement is given in the service description attached to the invitation to tender (Annex 1) and in the other annexes to the invitation to tender. 1-2 contract suppliers will be selected for the sub-area if there are so many suitable bidders. Orders shall be made on the basis of the order of precedence according to the most economically advantageous tender. Estimated value of the sub-area excluding VAT

Machine translation (EU eTranslation) — official wording via the PDF link.

Contract

TypeServices
Estimated value€2,400,000
Published28 Oct 2026
ProcedureOpen procedure
Contract period1 Jan 2027 → 31 Dec 2028
Framework agreement2 lotsReserved for SMEs

Type of service

50 · Repair & maintenance
CPV 50700000

Clement What the numbers say about this buyer

  • In this sector the buyer awards roughly every 4 months (41 awards, most recently August 2026) — the next award is due around December 2026 by that rhythm. The last award went to ESP Suomi Oy (2629805-2)//KRS-Yhtiöt Oy (1098636-0)//LVI-neloset Oy (2391631-0)//Pakilan Putki Oy (0196310-8)//PGP Putki Oy (2568846-2)//Pure Talotekniikka Oy.n = 41
  • 55% of this buyer's awards went to companies that had already won here before (1,460 awards since 2018, spread over 524 companies). That is well above the sector norm (42%) — newcomers have a harder time here than elsewhere.n = 1,460 awards since 2018
  • The median procedure drew 5 bids (1,094 procedures with a bid count); 8% ended with a single bidder. Sector: median 4 bids.n = 1,094
  • The award came in at a median 93% of the estimated value (92 awards with both estimate and value) — pricing at the estimate is usually too high here. Sector: 85%.n = 92
  • 4% of awards went to companies from abroad (1,460 awards with a known winner country). Sector average: 2%.n = 1,460

From this buyer's documented awards; comparison values from the same sector and country. Not a forecast, not legal advice. As of 01/11/2026.

Clement
References and certificates from your home country count fully across the EU — that is what European procurement law is for.

Selection criteria — in the procurement documents

The buyer states in the notice that the selection criteria are in the procurement documents (link on this page), not in the EU form. The document analysis below extracts them from there — bid and evidence in Finnish.

Tender documents — direct download

⤓
Annex 1
Specifications and annexes at the buyer — usually viewable without registration
⤓
Administrative conditions
The full notice, official wording

Who has won at this buyer so far

Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.

CompanyAwardsPeriod
Ramboll Finland Oy322022–2026
Linea Konsultit Oy (1639698-6)//Ramboll Finland Oy (0101197-5)//Sitowise Oy · ESBO322020–2026
SITOWISE OY312022–2026
Peab Oy232020–2025
Varte Oy222023–2026
From the recorded awards · regular winners know this buyer's requirements — that is your competition.

How often this buyer tenders this kind of work

5
2020
8
2021
13
2022
6
2023
1
2024
7
2025
22
2026
62 procedures in this category since 2019. Public procurement repeats itself — those who know the rhythm prepare instead of reacting.

Contracting authority contact

·
Deadline — Friday 6 November at 13:00

Tactics

When this buyer has awarded in this sector, usually 10 or more bids came in. Many compete here — price and references decide. (Based on 37 completed awards — not a statement about this procedure.)

This procedure allows 10 days between publication and deadline — typical in this country is 32 (median of 1,471 procedures). Much tighter than usual: the first week counts.

Foreign bidders

In Finland · Repair & maintenance, 28 contracts went to foreign companies over the last 3 years (of 2,030 recorded awards) — mostly from Germany, Switzerland, France.

Submission language: Finnish.

Measured from linked award data; foreign winners bidding through a local subsidiary count as domestic — the true share is higher.

How to bid

Read the full notice — Original + documents
Goes directly to this tender on TED — Tenders Electronic Daily. The full specification and all annexes are there.
This procedure is published on 2 portals
Bids are submitted on Hilma — TED carries the same notice, usually with the more detailed specification. Read both.
TEDNoticeHilmaSubmission portal
Put together the evidence — in Finnish
Certificates, references and your price — as set out in the notice.
Submit via TED — Tenders Electronic Daily before the deadline
Electronic submission — allow time for the portal registration the first time.
To the procurement portal →Official notice on TED →
We pull data from millions of notices. If the link here does not work, report it — we will find the right one.

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