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Acquisition of an occupational safety system
Työturvallisuusjärjestelmän hankinta — original title
Your path to submission
- Deadline: 5 November at 12:00 — 4 days left.
- You submit on Hilma — not here and not by e-mail. ↗
- Offer and evidence in: Finnish.
- Collect your evidence — the eligibility requirements are listed on this page; for many of them the analysis explains how to obtain them.
What the buyer is looking for
The object of the procurement is the delivery, development and maintenance services of an occupational safety system for the use of the City of Vantaa as a software service (Saas) in accordance with the tender specifications. A more detailed description of the subject-matter of the contract can be found in Annex 2.1, Description of the subject-matter and in Annex 2.2, Requirements Specification and its sub-Annexes, to the invitation to tender. The procurement is aimed at one (1) total responsible SaaS service provider. The procurement seeks a ready-made solution. The comprehensive service must include the necessary user interfaces, software, hardware, conscript software, licenses and maintenance and support services in accordance with the invitation to tender and its annexes. The service in accordance with the requirements specification must be available within the time frame specified…
Show full description
… in the procurement documents. The contracting entity shall not commit to the total estimated value of the procurement or to any specific quantities of procurement during the contract period as set out in the contract notice. The contract does not confer on the selected supplier an exclusive right to supply the subject-matter of the contract. The agreement is valid until further notice.
Contract
Type of service
Clement What the numbers say about this buyer
- In this sector the buyer awards roughly every 2 months (26 awards, most recently June 2026) — by that rhythm the next award was due around August 2026. The last award went to Sitowise Oy.n = 26
- 24% of this buyer's awards went to companies that had already won here before (778 awards since 2017, spread over 470 companies). That is well below the sector norm (45%) — this buyer switches suppliers more often than others.n = 778 awards since 2017
- The median procedure drew 5 bids (630 procedures with a bid count); 14% ended with a single bidder. Sector: median 2 bids.n = 630
- The award came in at a median 63% of the estimated value (28 awards with both estimate and value) — pricing at the estimate is usually too high here. Sector: 87%.n = 28
- Across 3 procedures with structured selection criteria, this buyer most often required: Environmental management (2 of 3), Share of subcontractors (2 of 3), Quality management (1 of 3).n = 3
From this buyer's documented awards; comparison values from the same sector and country. Not a forecast, not legal advice. As of 29/10/2026.
Selection criteria — via the ESPD
The buyer states in the notice that eligibility is proven through the European Single Procurement Document (ESPD); the concrete requirements are in the tender documents. The document analysis below extracts them from there — bid and evidence in Finnish.
Tender documents — direct download
Who has won at this buyer so far
Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.
| Company | Awards | Period |
|---|---|---|
| Lännen Tractors Oy | 6 | 2020–2026 |
| Oy J-Trading Ab | 5 | 2021–2025 |
| Kreate Oy | 5 | 2024–2025 |
| Saurus Oy · SÄYNÄTSALO | 5 | 2018–2022 |
| Logi Point Oy · VANDA | 5 | 2018–2022 |
How often this buyer tenders this kind of work
Tactics
When this buyer has awarded in this sector, usually about 4 bids came in. A normal field for this market. (Based on 21 completed awards — not a statement about this procedure.)
This procedure allows 9 days between publication and deadline — typical in this country is 32 (median of 1,452 procedures). Much tighter than usual: the first week counts.
Foreign bidders
In Finland · Software & IT systems, 12 contracts went to foreign companies over the last 3 years (of 1,306 recorded awards).
Submission language: Finnish.
How to bid
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