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Provision of services for the protection of objects, persons and property of the Regional Museum in Piła and the Museum of Folk Culture in Osiek nad Notecia - Branch of the Regional Museum in Piła for the years 2027 and 2028

Świadczenie usługi ochrony obiektów, osób i mienia Muzeum Okręgowego w Pile oraz Muzeum Kultury Ludowej w Osieku nad Notecią - Oddział Muzeum Okręgowego w Pile na lata 2027 i 2028 — original title

PLPoland · Piła

Your path to submission

  1. Deadline: 24 November at 11:00 — 23 days left.
  2. The submission point is stated in the notice (link on this page).
  3. Offer and evidence in: Polish.
  4. Collect your evidence — the eligibility requirements are listed on this page; for many of them the analysis explains how to obtain them.
Compiled automatically from notice and documents — no guarantee; the procedure's wording is binding.

What the buyer is looking for

The subject of the contract is the performance of a service: 1) physical protection of the building of the Regional Museum in Piła at ul. Brewery 7 on: Monday to Friday from 10:00 to 16:00, Saturday and Sunday from 11:00 to 16:00. After hours of physical protection, there will be an electronic protection system (installation of the system is not included in the scope of the contract), 2) 24-hour physical protection of objects along with the area adjacent to the buildings of the Museum of Folk Culture in Osiek nad Notecia, including, among others, a reconstructed historic inn in an open-air museum intended for the Center of Culture and Regional Education, a reconstructed building with Runowa and Święta - Branch of the Regional Museum in Piła at ul. Dworcowa 12 in Osiek nad Notecia and protection of persons and property located in them in accordance with the current Protection Plan, 3)…

Show full description

… physical protection in the field of protection of persons and property during events organized by the Ordering Party: a) in May of each year, the Night of Museums taking place at the Piła Regional Museum – protection for 12 hours (two employees for 6 hours), b) outdoors at the premises of the Museum of Folk Culture in Osiek nad Notecia (depending on the type of event – 5 events with 2 additional employees are foreseen in the year (outside on-call), 2 events with 4 additional employees, 1 event with five and two with six additional employees), 4) surveillance of signals collected, transmitted and processed in electronic alarm devices and intervention, 5) performing maintenance and inspections and alarm service of SSWiN and SSP systems, as well as CTTV industrial TV operating in the Piła and Osiek Museums. Saw: SSP – POLON 4100 – 43 + 34 DUR 4043 detectors in two SSWiN loops – INTEGRA 128/LCD – approx. 60 motion and breakage detectors Osiek nad Notecią : SSP – POLON 4000 – 33 DOR 4046 detectors, 92 DOT 4046 detectors, 3 TUN 4046 detectors, 18 DPR 4046 SSWiN detectors – SATEL – 2 CCTV detectors – BCS recorder – XVR 16022M, 11 MW POWER cameras, 1 NOVUS rotary camera SSWiN – once every six months SSP – once a year CCTV – once a year Note : The description of the electronic security systems in the reconstructed Inn in Osiek nad Notecią is contained in the Technical description of the teletechnical installation attached to this Technical Specification. Protection activities will be carried out in accordance with the provisions set out in the Regulation of the Minister of Culture and National Heritage of 2 September 2014 on securing the museum's collections against fire, theft and other dangers threatening their destruction or loss. Planned hours of site protection : In 2027, the planned number of hours of facility security - 16,203 hours, of which :  Regional Museum in Piła - 1,719 hours  Museum of Folk Culture in Osiek nad Notecia - Branch of the Regional Museum in Piła - 14,484 In 2028 the planned number of hours of protection of objects - 16,278 hours, of which :  Regional Museum in Piła - 1.722 hours  Museum of Folk Culture in Osiek nad Notecią - Branch of the Regional Museum in Piła - 14.556 hours In terms of carrying out the protection of objects in the Museum of Folk Culture in Osiek nad Notecią, the staff of physical protection staff should be increased so that during the night hours from 19:00 to 07:00 the protection was carried out by two (two ) employees and on weekends and holidays 24/7 security was carried out by two (two ) employees. On working days, security from 07:00 to 19:00 should be provided by one (1 ) employee.

Machine translation (EU eTranslation) — official wording via the PDF link.

Contract

BuyerMuzeum Okręgowe im. Stanisława Staszica w Pile
TypeServices
Estimated valuevalue not published
Published28 Oct 2026
ProcedureOpen procedure
Place of performancePiła
Reserved for SMEs

Type of service

92 · Culture & sport
CPV 92522100
Clement
In comparable contracts in this sector nationwide (180 with a known bid count), usually only a single offer came in — a solid bid has real chances.
References and certificates from your home country count fully across the EU — that is what European procurement law is for.

Selection criteria — in the procurement documents

The buyer states in the notice that the selection criteria are in the procurement documents (link on this page), not in the EU form. The document analysis below extracts them from there — bid and evidence in Polish.

Tender documents — direct download

⤓
Annex 1
Specifications and annexes at the buyer — usually viewable without registration
⤓
Administrative conditions
The full notice, official wording

Who has won at this buyer so far

Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.

CompanyAwardsPeriod
Carriere Design. Dariusz Szczerba12026
Przedsiębiorstwo Handlowo – Usługowe. Gastro Centrum, Adam Koprowski12026
From the recorded awards · regular winners know this buyer's requirements — that is your competition.

Contracting authority contact

·
Deadline — Tuesday 24 November at 11:00

Tactics

When contracts were awarded in this country and sector, there was usually a single bid in the end. A solid bid has a real chance here. (Based on 180 completed awards — not a statement about this procedure.)

This procedure allows 27 days between publication and deadline — typical in this country is 18 (median of 9,435 procedures). A normal window for this market.

Foreign bidders

In Poland · Culture & sport, 51 contracts went to foreign companies over the last 3 years (of 2,896 recorded awards) — mostly from Germany, Bulgaria, United States.

Submission language: Polish.

Measured from linked award data; foreign winners bidding through a local subsidiary count as domestic — the true share is higher.

How to bid

Guide: how to apply on e-Zamówienia (Polen) → Registration, signature, fees — from the operator's bidder manual.

Read the full notice — Original + documents
Goes directly to this tender on TED — Tenders Electronic Daily. The full specification and all annexes are there.
Put together the evidence — in Polish
Certificates, references and your price — as set out in the notice.
Submit via TED — Tenders Electronic Daily before the deadline
Electronic submission — allow time for the portal registration the first time.
To the procurement portal →Official notice on TED →
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