How to bid in this country: portals, deadlines, thresholds →
Supply of licenses in the form of subscriptions to Vmware or equivalent software and manufacturer's support
Dostawa licencji w formie subskrypcji oprogramowania Vmware lub równoważnego i wparcia producenta — original title
Your path to submission
- Deadline: 27 November at 10:00 — 26 days left.
- The submission point is stated in the notice (link on this page).
- Offer and evidence in: Polish.
- Collect your evidence — use the eligibility analysis on this page: it lists the requirements and, for known certificates, how to get them.
What the buyer is looking for
1. The subject of the contract is the supply of licenses (in the form of subscriptions) of VMware software or equivalent necessary for: 1) maintaining and expanding the existing on-premises virtualization environment; 2) provide a backup data processing space in the Disaster Recovery model to the cloud environment with the right to use the manufacturer's support, in accordance with the table contained in Chapter I, point 2 of the Description of the Subject of the Order (OPZ). The contractor offering an equivalent solution must include in the tender information about the proposed equivalent solution, and detailed information confirming that the solution offered meets the requirements specified by the contracting authority for an equivalent solution must be included in the document attached to the tender. The scope of the required information to be provided by the Contractor is indicated…
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… in Section 8.11.5 of Chapter 8 of the ToR. 2. The description of the subject of the Order (OPZ) is contained in Annex 1 to the ToR - Description of the subject of the Order (OPZ). The Contractor whose offer will be considered the most advantageous will be awarded a contract under the conditions set out in the PPU. The contracting authority provides for the possibility of amending the concluded contract, pursuant to Article 455 of the Act, in the manner and under the conditions described in detail in the PPU. 3. The contracting authority does not provide for the possibility of awarding the contract referred to in Article 214(2) CTMR. 1 points 7 and 8 of the Act. 4. The Contracting Authority shall not provide for an on-site visit to be carried out by the Contractor or for the documents necessary for the performance of the contract to be verified by the Contractor, as referred to in Article 131(1) CTMR. 2 of the Act. 5. The contracting authority informs that the remuneration is co-financed by the European Union under the Technical Assistance Programme for the European Funds 2021-2027 and from the state budget. 6. The Ordering Party does not require the submission of a security and a security for the proper performance of the contract. 7. Unrestricted, full and direct access to the procurement documents can be obtained free of charge at: https://zamówienia.mfipr.gov.pl, tab ‘List of PZP proceedings’, tab ‘Current’, procedure number BDG-V.2611.73.2026.AB. 8. A full description of the procedure, including the description and form of documents submitted in the procedure, can be found in the Terms and Conditions. 9. Implementation of the subject of the contract will take place from the date of launching the license, but not earlier than from 01.01.2027 to 31.12.2027. 10. Communication between the Ordering Party and contractors takes place in Polish via the Purchasing Platform at https:/ order.mfipr.gov.pl/. The contracting authority does not provide for communication with contractors in any other way than using electronic means of communication. The documentation of the present proceedings has been published on the Platform. Detailed information on how the contracting authority communicates with contractors and how to submit declarations and documents is contained in R. 2 of the ToR. 11. Technical and organizational requirements for electronic correspondence: 1. The Ordering Party, in accordance with § 11 sec. 2 of the Regulation of the Prime Minister of 30 December 2020 on the method of preparation and transmission of information and technical requirements for electronic documents and means of electronic communication in the procedure for the award of a public contract or a competition (Journal of Laws No. Journal of Laws 2020, item 2452) specifies the necessary hardware and application requirements enabling work on the Purchasing Platform, including information on connection specifications, i.e.: a) Constant access to the Internet with guaranteed bandwidth of not less than 512 kbps; b) PC or MAC computer that meets the requirements of the installed operating system and the requirements of the Internet browser used; c) Any manufacturer-supported version of the web browser that supports TLS 1.2 is installed; d) Installed Acrobat Reader or any other program that supports .pdf files. Detailed information is contained in the ToR. · The subject of the order is the delivery of the license (in the form of subscription) oprogra
Contract
Type of service
Clement What the numbers say about this buyer
- In this sector the buyer awards roughly every 3 months (16 awards, most recently February 2026) — by that rhythm the next award was due around May 2026. The last award went to 4PRIME Sp. z o.o.n = 16
- The median procedure drew 3 bids (135 procedures with a bid count); 23% ended with a single bidder. Sector: median 1 bid.n = 135
- 32% of this buyer's awards went to companies that had already won here before (427 awards since 2019, spread over 226 companies). 68% went to new names.n = 427 awards since 2019
- The award came in at a median 110% of the estimated value (43 awards with both estimate and value) — pricing at the estimate is usually too low here. Sector: 99%.n = 43
- 9% of the bids received came from other countries (15 procedures with a bid mix) — all bidders, not just the winners. Sector: 2%.n = 15
From this buyer's documented awards; comparison values from the same sector and country. Not a forecast, not legal advice. As of 01/11/2026.
What you must prove — eligibility criteria
O udzielenie zamówienia mogą się ubiegać Wykonawcy, którzy (numeracja zgodna z SWZ): 5.1. nie podlegają wykluczeniu, 5.2. spełniają następujące warunki dotyczące: 5.2.1. zdolności do występowania w obrocie gospodarczym: Zamawiający nie określa warunku w ww. za… read in fullcollapse
Tender documents — direct download
Who has won at this buyer so far
Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.
| Company | Awards | Period |
|---|---|---|
| IT Solution Factor Sp. z o.o. | 13 | 2021–2026 |
| Ecorys Polska Sp. z o.o. | 9 | 2021–2025 |
| Wolański sp. z o.o. | 8 | 2022–2024 |
| Magdalena Samulak - Banaszczyk VMORIS AGENCY | 7 | 2022–2026 |
| Varsovia Capital Sp. z o.o. | 7 | 2025–2026 |
How often this buyer tenders this kind of work
Contracting authority contact
Tactics
When contracts were awarded in this country and sector, there was usually a single bid in the end. A solid bid has a real chance here. (Based on 3,698 completed awards — not a statement about this procedure.)
This procedure allows 30 days between publication and deadline — typical in this country is 18 (median of 9,435 procedures). A normal window for this market.
Foreign bidders
In Poland · Software & IT systems, 67 contracts went to foreign companies over the last 3 years (of 16,266 recorded awards) — mostly from Germany, Croatia, Czechia.
Submission language: Polish.
How to bid
Guide: how to apply on e-Zamówienia (Polen) → Registration, signature, fees — from the operator's bidder manual.
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