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Purchase, implementation and maintenance of an Applicant Tracking System (ATS)
Aankoop, implementatie en onderhoud van een Applicant Tracking System (ATS) — original title
Your path to submission
- Deadline for requests to participate: 3 November at 10:00 — 2 days left. Two-stage procedure: by this deadline you submit a request to participate (proof of eligibility). Only shortlisted firms are then invited to submit a tender.
- You submit on BDA / e-Procurement Belgium — not here and not by e-mail. ↗
- Offer and evidence in: Dutch.
- Collect your evidence — use the eligibility analysis on this page: it lists the requirements and, for known certificates, how to get them.
What the buyer is looking for
This assignment concerns the purchase, implementation and maintenance of an Applicant Tracking System (ATS), whereby the contractor is able to recruit new employees . The objective is to manage the entire recruitment and selection process within one tool, in a cloud application, where necessary or useful through integration with other internal and external platforms to ensure maximum efficiency and automated operation. The City of Bruges, the OCMW Bruges and the associations of the OCMW Bruges work from a legislative framework (legal position regulation), which means that there are a number of additional needs compared to a company of similar size from the private sector. These differences are not so much substantive in nature, but rather legal and procedural. The system should support a legally robust, transparent and objective process that complies with the principles of equality,…
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… non-discrimination, obligation to state reasons and publicity, with established procedures, uniform selection criteria and the necessary reporting possibilities. At the same time, the ATS should provide sufficient flexibility and user-friendliness for both the backend user and the applicant to manage lead times, improve candidate and user experience and allow for a modern selection process.
Contract
Type of service
Clement What the numbers say about this buyer
- In this sector the buyer awards roughly every 3 months (6 awards, most recently September 2025) — by that rhythm the next award was due around December 2025. The last award went to CRONOS PUBLIC SERVICES.n = 6
- The median procedure drew 3 bids (87 procedures with a bid count); 17% ended with a single bidder. Sector: median 5 bids.n = 87
- 9% of this buyer's awards went to companies that had already won here before (165 awards since 2018, spread over 73 companies). 91% went to new names.n = 165 awards since 2018
- 23% of awards went to companies from abroad (165 awards with a known winner country). Sector average: 29%.n = 165
From this buyer's documented awards; comparison values from the same sector and country. Not a forecast, not legal advice. As of 01/11/2026.
Selection criteria — in the procurement documents
The buyer states in the notice that the selection criteria are in the procurement documents (link on this page), not in the EU form. The document analysis below extracts them from there — bid and evidence in Dutch.
Eligibility analysis from the tender documents
Tender documents — direct download
Who has won at this buyer so far
Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.
| Company | Awards | Period |
|---|---|---|
| Onlyhumans | 3 | 2025–2026 |
| Ethias | 2 | 2026 |
| Atento | 2 | 2025 |
| Studio OTW | 2 | 2025 |
| June20 | 2 | 2026 |
How often this buyer tenders this kind of work
Tactics
When contracts were awarded in this country and sector, usually 5 or more bids came in. Many compete here — price and references decide. (Based on 1,480 completed awards — not a statement about this procedure.)
This procedure allows 7 days between publication and deadline — typical in this country is 34 (median of 3,233 procedures). Much tighter than usual: the first week counts.
Foreign bidders
In Belgium · IT services, 537 contracts went to foreign companies over the last 3 years (of 2,133 recorded awards) — mostly from France, Germany, Luxembourg.
Submission language: Dutch.
How to bid
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