How to bid in this country: portals, deadlines, thresholds →
Maintenance of installations and equipment in the buildings of the IPN Headquarters
Konserwacja instalacji i urządzeń w budynkach Centrali IPN — original title
Your path to submission
- Deadline: 23 November at 10:00 — 22 days left.
- The submission point is stated in the notice (link on this page).
- Offer and evidence in: Polish.
- Collect your evidence — the eligibility requirements are listed on this page; for many of them the analysis explains how to obtain them.
What the buyer is looking for
1. The subject of the contract is the operation and maintenance of building installations, systems and equipment and substances of IPN buildings located in Warsaw at ul. Janusz Kurtyka 1, Kłobucka 21 and Marszałkowska 21/25. 2. A detailed description of the subject-matter of the contract is set out in Annex 2 to the ToR – Description of the subject-matter of the contract.
Contract
Type of service
Clement What the numbers say about this buyer
- In this sector the buyer awards roughly every 8 months (17 awards, most recently May 2026) — the next award is due around December 2026 by that rhythm. The last award went to Sharp Business Systems Polska Sp.z o.o.n = 17
- 25% of this buyer's awards went to companies that had already won here before (447 awards since 2015, spread over 238 companies). That is well below the sector norm (45%) — this buyer switches suppliers more often than others.n = 447 awards since 2015
- 55% of the bids received came from small and medium-sized enterprises (15 procedures with a bid mix). Sector: 86%.n = 15
- The median procedure drew 2 bids (191 procedures with a bid count); 38% ended with a single bidder. Sector: median 2 bids.n = 191
- 4% of awards went to companies from abroad (447 awards with a known winner country). Sector average: 2%.n = 447
From this buyer's documented awards; comparison values from the same sector and country. Not a forecast, not legal advice. As of 01/11/2026.
Selection criteria — in the procurement documents
The buyer states in the notice that the selection criteria are in the procurement documents (link on this page), not in the EU form. The document analysis below extracts them from there — bid and evidence in Polish.
Tender documents — direct download
Who has won at this buyer so far
Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.
| Company | Awards | Period |
|---|---|---|
| UpHotel Sp. zo.o. | 8 | 2021–2026 |
| Ibento Sp.z o.o. | 7 | 2022–2026 |
| AppNet sp. z o.o. | 6 | 2022–2025 |
| Mikrofilm -Center Digital -Center Andrzej Chojnacki | 5 | 2021–2025 |
| MATIC SA | 5 | 2021–2024 |
How often this buyer tenders this kind of work
Tactics
When this buyer has awarded in this sector, usually only one or two bids came in. A solid bid has a real chance here. (Based on 3 completed awards — not a statement about this procedure.)
This procedure allows 27 days between publication and deadline — typical in this country is 18 (median of 9,435 procedures). A normal window for this market.
The deadline falls on a Monday — your last full working day is the Friday before. Have evidence and guarantees together by Thursday.
Foreign bidders
In Poland · Repair & maintenance, 356 contracts went to foreign companies over the last 3 years (of 31,423 recorded awards) — mostly from Germany, France, Italy.
Submission language: Polish.
How to bid
Guide: how to apply on e-Zamówienia (Polen) → Registration, signature, fees — from the operator's bidder manual.
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