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Library management software
Bibliotheksmanagementsoftware — original title
Your path to submission
- Deadline: 23 November at 10:00 — 22 days left.
- You submit on Deutsche eVergabe — not here and not by e-mail. ↗
- Offer and evidence in: German.
- Collect your evidence — use the eligibility analysis on this page: it lists the requirements and, for known certificates, how to get them.
What the buyer is looking for
The aim of the tender is therefore to procure a modern, future-proof full-service library management system as Software-as-a-Service (SaaS), which maps acquisition, cataloguing, user management, loan management, fee management and ePayment, cash register processes, online catalogue (OPAC), OPAC app, statistics and interlibrary loan completely digitally. The required functions according to the catalogue of requirements to be filled in are decisive. The subject of the tender is the delivery, adaptation, implementation and introduction of a new LMS including all interfaces, complete integration of the existing library hardware (self-booking, cash register machine, return machine, accounting technology, media backup, printer, etc.), data migration, implementation of the library statutes (Appendix 1), training, documentation and ongoing SaaS operation management. The operation of the system…
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… includes in particular the provision of suitable software clients, the online availability of the system including all server-side requirements, maintenance work, continuous development and updates as well as help desk and user support. The new LMS completely replaces the current system. Existing data (inventory data, loan data, user data) must be migrated.
Contract
Type of service
Clement What the numbers say about this buyer
- 92% of the bids received came from small and medium-sized enterprises (186 procedures with a bid mix). Sector: 51%.n = 186
- The median procedure drew 3 bids (500 procedures with a bid count); 27% ended with a single bidder. Sector: median 1 bid.n = 500
- 48% of this buyer's awards went to companies that had already won here before (501 awards since 2020, spread over 258 companies). 52% went to new names.n = 501 awards since 2020
- < 1% of the bids received came from other countries (186 procedures with a bid mix) — all bidders, not just the winners. Sector: 6%.n = 186
- Across 50 procedures with structured selection criteria, this buyer most often required: Minimum turnover in the contract field (14 of 50), Minimum annual turnover (13 of 50), References: services (11 of 50), Technical staff for execution (9 of 50).n = 50
From this buyer's documented awards; comparison values from the same sector and country. Not a forecast, not legal advice. As of 01/11/2026.
What you must prove — eligibility criteria
Mit dem Angebot ist eine Erklärung über die wesentlichen, in den letzten drei Jahren erbrachten vergleichbaren Leistungen mit Angabe des Rechnungswertes, der Leistungszeit sowie der öffentlichen oder privaten Auftraggeber einzureichen. Hier: Projekte mit mind.… read in fullcollapse
Der Bieter MUSS für sich und, soweit für die Leistung relevant, für die wesentlichen Unterauftragnehmer geeignete Nachweise über ein etabliertes Informationssicherheitsmanagement vorlegen. Als geeignete Nachweise gelten insbesondere ein gültiges ISO/IEC-27001-… read in fullcollapse
Mit dem Angebot ist eine Erklärung über den Gesamtumsatz des Unternehmens jeweils bezogen auf die letzten 3 Geschäftsjahre einzureichen. Die geforderte Erklärung kann durch Vorlage von Eignungsnachweisen erbracht werden, die durch Präqualifizierungsmaßnahmen e… read in fullcollapse
Mit dem Angebot ist eine Erklärung über den Umsatz bezüglich der besonderen Leistungsart, die Gegenstand der Vergabe ist, jeweils bezogen auf die letzten 3 Geschäftsjahre einzureichen. Die geforderte Erklärung kann durch Vorlage von Eignungsnachweisen erbracht… read in fullcollapse
Tender documents — direct download
Who has won at this buyer so far
Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.
| Company | Awards | Period |
|---|---|---|
| Keller Tersch GmbH · Schönebeck (Elbe) | 10 | 2021–2026 |
| CaRdrett Dienstleistungs GmbH · Helmstedt | 9 | 2022–2026 |
| Lüneburger Wach- und Schließgesellschaft mbH | 7 | 2025–2026 |
| Junicke GmbH | 6 | 2022–2026 |
| ALBA Braunschweig GmbH · Braunschweig | 6 | 2022–2025 |
How often this buyer tenders this kind of work
Tactics
When contracts were awarded in this country and sector, there was usually a single bid in the end. A solid bid has a real chance here. (Based on 15,901 completed awards — not a statement about this procedure.)
This procedure allows 28 days between publication and deadline — typical in this country is 32 (median of 20,496 procedures). Much tighter than usual: the first week counts.
The deadline falls on a Monday — your last full working day is the Friday before. Have evidence and guarantees together by Thursday.
Foreign bidders
In Germany · Software & IT systems, 347 contracts went to foreign companies over the last 3 years (of 16,515 recorded awards) — mostly from Switzerland, Italy, Austria.
Submission language: German.
How to bid
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