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Maintenance and development service of the PINNAL document management system
Dokumendihaldussüsteemi PINAL hooldus- ja arendusteenus — original title
Your path to submission
- Deadline: 12 November at 13:00 — 11 days left.
- You submit on Riigihangete register — not here and not by e-mail. ↗
- Offer and evidence in: Estonian.
- Collect your evidence — the eligibility requirements are listed on this page; for many of them the analysis explains how to obtain them.
What the buyer is looking for
The aim of the procurement is to conclude a framework contract with one tenderer who offers the best qualified and priced workforce for the development and maintenance of the document management system of the Ministry of Education and Research, and for the provision of technical support to the contracting authority in the management of the information system. / Grounds for exclusion and selection criteria: See the tender specifications
Contract
Type of service
Clement What the numbers say about this buyer
- In this sector the buyer awards roughly every 2 months (29 awards, most recently June 2026) — by that rhythm the next award was due around August 2026. The last award went to AKTSIASELTS HELMES.n = 29
- 18% of this buyer's awards went to companies that had already won here before (69 awards since 2018, spread over 24 companies). That is well below the sector norm (43%) — this buyer switches suppliers more often than others.n = 69 awards since 2018
- The median procedure drew 2 bids (65 procedures with a bid count); 38% ended with a single bidder. Sector: median 6 bids.n = 65
- 14% of awards went to companies from abroad (69 awards with a known winner country). Sector average: 22%.n = 69
- 100% of the bids received came from small and medium-sized enterprises (36 procedures with a bid mix). Sector: 88%.n = 36
From this buyer's documented awards; comparison values from the same sector and country. Not a forecast, not legal advice. As of 25/10/2026.
Selection criteria — via the ESPD
The buyer states in the notice that eligibility is proven through the European Single Procurement Document (ESPD); the concrete requirements are in the tender documents. The document analysis below extracts them from there — bid and evidence in Estonian.
Tender documents — direct download
Who has won at this buyer so far
Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.
| Company | Awards | Period |
|---|---|---|
| Trinidad Wiseman OÜ | 4 | 2024–2026 |
| Aktsiaselts Datel | 4 | 2024–2025 |
| Wisercat Estonia OÜ | 3 | 2024 |
| OÜ HYDRACO | 2 | 2024–2026 |
| FINEST AS | 2 | 2025 |
How often this buyer tenders this kind of work
Tactics
When this buyer has awarded in this sector, usually about 3 bids came in. A normal field for this market. (Based on 29 completed awards — not a statement about this procedure.)
This procedure allows 21 days between publication and deadline — typical in this country is 31 (median of 672 procedures). A normal window for this market.
Foreign bidders
In Estonia · IT services, 106 contracts went to foreign companies over the last 3 years (of 1,231 recorded awards) — mostly from Finland, Germany, Belgium.
Submission language: Estonian.
How to bid
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