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Limited value purchases
Aankopen met beperkte waarde — original title
Your path to submission
- Deadline for requests to participate: 19 November at 11:00 — 18 days left. Two-stage procedure: by this deadline you submit a request to participate (proof of eligibility). Only shortlisted firms are then invited to submit a tender.
- The submission point is stated in the notice (link on this page).
- Offer and evidence in: Dutch.
- Collect your evidence — the eligibility requirements are listed on this page; for many of them the analysis explains how to obtain them.
What the buyer is looking for
The subject of this contract is the provision of operational services for the VRT with regard to so-called tailspend purchases with limited value. These non-strategic purchases include, but are not limited to: small IT material, audiovisual material, books, business gifts, flowers, event organisation, off-site activities for VRT staff and small marketing supplies. These are purchases that are not covered by existing (direct) framework agreements. Subject to justified exceptions, the value of individual purchases shall not exceed -10,000 (excluding VAT). Under no circumstances will the value of an individual purchase exceed -30,000 (excluding VAT). The financial thresholds used in this contract are flexible and may be adjusted during implementation if the applicable public procurement legislation changes. The contractor accepts that VRT can unilaterally adjust these thresholds to ensure…
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… compliance with the regulations. The contractor undertakes to carry out the aforementioned purchases in its own name and on its own behalf, and is also responsible for the delivery or delivery of the goods and services concerned to the VRT. The contractor will, where possible and appropriate, bundle the purchases requested by the VRT and will be responsible for the management and implementation of all relevant purchasing aspects. The services provided and goods and services purchased by the contractor will be invoiced to the VRT in a correct and transparent manner. The VRT does not make any advance payments in the context of the performance of this contract. Declaration on honour The candidate attaches to his tender a declaration on honour in which he expressly confirms that the purchases will be carried out with his own financial resources, followed by invoicing to the VRT. The absence of such a declaration of honour leads to the substantial irregularity of the tender. Local implementation Given the nature of the purchases and their destination for local use, these should, as far as possible, be realised through local suppliers. The contractor must have a thorough knowledge of the Belgian market conditions, as well as a sufficient command of the two national languages. Objectives of the contract With this contract, the VRT aims in particular to: achieving cost savings by optimising internal purchasing processes for tailspend purchases; the introduction of a uniform and efficient invoicing methodology; ensuring a fast and high-quality service; significantly simplifying the supplier base.
Contract
Type of service
Clement What the numbers say about this buyer
- In this sector the buyer awards roughly every 5 months (23 awards, most recently September 2024) — by that rhythm the next award was due around February 2025. The last award went to Reach For More.n = 23
- The award came in at a median 43% of the estimated value (5 awards with both estimate and value) — pricing at the estimate is usually too high here. Sector: 89%.n = 5
- The median procedure drew 3 bids (112 procedures with a bid count); 21% ended with a single bidder. Sector: median 5 bids.n = 112
- 1% of this buyer's awards went to companies that had already won here before (173 awards since 2015, spread over 58 companies). 99% went to new names.n = 173 awards since 2015
- 24% of awards went to companies from abroad (173 awards with a known winner country). Sector average: 29%.n = 173
From this buyer's documented awards; comparison values from the same sector and country. Not a forecast, not legal advice. As of 01/11/2026.
Selection criteria — in the procurement documents
The buyer states in the notice that the selection criteria are in the procurement documents (link on this page), not in the EU form. The document analysis below extracts them from there — bid and evidence in Dutch.
Tender documents — direct download
Who has won at this buyer so far
Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.
| Company | Awards | Period |
|---|---|---|
| CRONOS PUBLIC SERVICES | 2 | 2022–2024 |
| Diginet | 2 | 2022 |
| OONAH | 1 | 2024 |
| TAKE A SEAT | 1 | 2024 |
| Merckpoel, Lander | 1 | 2024 |
How often this buyer tenders this kind of work
Tactics
When contracts were awarded in this country and sector, usually 5 or more bids came in. Many compete here — price and references decide. (Based on 2,001 completed awards — not a statement about this procedure.)
This procedure allows 28 days between publication and deadline — typical in this country is 34 (median of 3,233 procedures). Much tighter than usual: the first week counts.
Foreign bidders
In Belgium · Business services, 729 contracts went to foreign companies over the last 3 years (of 3,120 recorded awards) — mostly from France, Germany, Italy.
Submission language: Dutch.
How to bid
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