PM for transport telematic support projects and measures

✓Award criteria and their weighting are clearly set out.

✓Such as: the TED notice and the Zuschlagskriterien document state that the contract is awarded on best price‑quality ratio: “Preis” 60 % and “Qualität” 40 %, with a total of 100 points.

✓Price can reach up to 60 points, calculated with the given formula using the total offer price over the full contract period (including options and optional services).

✓Quality can reach 40 points, broken down into Mitarbeiterprofil 1 (15 points), Mitarbeiterprofil 2 (15 points) and Umsetzungskonzept (10 points).

✓The two staff profiles are scored based on higher‑than‑minimum quality, depth, comparability and concrete relevance of experience (PM for telematics, coordination, data analysis, public‑sector work, EU projects, domain knowledge, etc.).

✓The implementation concept is evaluated as a whole for coherence, practicality, and task‑specific approach, using a 0–10 point matrix.

✓Risks and special conditions are governed by several contractual forms and legal references.

❓Such as: offers must be submitted electronically in text form via meinauftrag.rib.de by 20.11.2026, 10:00, in German; the offer must remain valid for 61 days (Bindefrist ends 20.01.2027).

✓Missing documents can be requested after the deadline at the buyer’s discretion (§ 56 VgV).

✓Electronic invoicing in XRechnung format via OZG‑RE with the specified LeitwegID is mandatory; payments are electronic.

✓Wirt‑215 (ZVB/BVB) applies VOL/B and Berlin’s ZVB, includes standard rules on prices (PR 30/53), and foresees possible contractual penalties (Vertragsstrafen) for delay per § 11 VOL/B, although the exact percentages are left to be filled by the contracting authority.

✓Subcontracting must be disclosed (Wirt‑235, information at start of performance per Wirt‑215 No. 9); the contractor must personally perform the services unless otherwise agreed, and is solely responsible as employer.

✓For joint tenders, the required legal form after award is a jointly and severally liable consortium with an authorised representative.

✓As regards contradictions or corrections in the documents, the texts establish a hierarchy and clarify some potential overlaps.

✓Such as: the Aufforderung (Wirt‑211 EU) explicitly states that changes or additions to the Vergabeunterlagen by bidders are not permitted and would normally cause exclusion; only the contracting authority marks choices and boxes in Wirt‑215 and similar forms.

✓The contract excerpt at the end clarifies that, in case of inconsistencies, the specific contract, VOL/B, ZVB Berlin, and the referenced special conditions (especially those on women’s promotion, minimum wage/tariff loyalty, ILO norms, non‑discrimination and environmental requirements) apply in the order described.

✓There is no substantive contradiction between the award criteria in TED and in the Zuschlagskriterien document; both set Preis 60 % and Qualität 40 % with the same internal weighting.

✓The apparent duality of contract duration (Wirt‑215: performance until 30.11.2030; Leistungsbeschreibung: base term until 30.11.2028 with two one‑year options) is consistent: the base contract is two years with client options to extend up to a maximum of four years, which is reflected by the long Ausführungsende in Wirt‑215.

Answers on the required criteria

Must securities be provided (bid bond, performance or warranty guarantee)? If so: which, in what amount and by when?

❓The documents do not explicitly require securities such as bid bonds or performance/warranty guarantees.

✓In the Zusatzliche Vertragsbedingungen (Wirt‑215), under section 18 „Sicherheitsleistung“, it is stated “Abweichend von § 18 VOL/B hat der Auftragnehmer folgende Sicherheit(en) zu leisten:”, but no specific type or amount is filled in.

❓This indicates that, for this particular tender, no concrete securities are specified in the provided text, such as a defined percentage performance bond or warranty guarantee.

✓If securities were required, they would be listed there with type, amount and timing, but those fields are blank in the excerpt.

Is subcontracting allowed? If so: with which limits and which disclosure duties?

✓Subcontracting (Unterauftragsvergabe) is expressly allowed, but subject to limits and disclosure duties.

✓The Aufforderung (Wirt‑211 EU, section 7) states that any parts of the contract to be performed by subcontractors must be identified in the offer using form Wirt‑235 “Unteraufträge/Eignungsleihe”, and subcontractors should be named already at tender stage, as far as reasonable.

✓Additional obligations apply, such as transferring specific Berlin social, labour and environmental clauses down the subcontractor chain (Wirt‑214, Wirt‑2141, Wirt‑2143, Wirt‑2145, Wirt‑2144), and, where capacities of other undertakings are used (Eignungsleihe), submitting a Verpflichtungserklärung (Wirt‑236).

✓There are also value thresholds (e.g. 10,000 EUR for services) below which some of these transfer obligations do not apply.

Is there a site visit, and is attendance mandatory? If so: when?

❓With regard to site visits, the documents do not mention any Besichtigungstermin or Ortsbesichtigung, nor any mandatory attendance requirement.

❓There is no section specifying a site visit date, registration or obligation to participate.

❓For a service contract such as project management for traffic telematics, no physical site inspection appears to be part of the tender procedure according to the provided text.

In which language must the tender and the supporting documents be submitted, and are documents in other languages accepted?

✓On language requirements, the Wirt‑211 EU form clearly states that the offer must be submitted “in deutscher Sprache”.

✓For foreign bidders, section 8 “Zusatz für ausländische Bieter” specifies that the tender, all annexes and all correspondence must be drafted in German; another language is not indicated as additionally allowed.

✓It is also stipulated that foreign bidders must provide the required declarations and evidence as equivalent documents from their country of origin, and that “Erklärungen und Nachweise sind grundsätzlich in deutscher Übersetzung vorzulegen.” Thus, such as company registrations or certificates issued abroad are accepted only with a German translation; the working language of the procedure and documents is German.

How long is the bidder bound by the tender (validity period), and is there a deadline for bidder questions? If so: until when?

❓The TED notice confirms that “Dauer, während der das Angebot gültig bleiben muss: 61 Tag”, matching the period from 20 November 2026 to 20 January 2027.

✓For bidder questions, Wirt‑211 EU section 15.2 specifies the “Schlusstermin für die Beantragung von Auskünften über die Vergabeunterlagen: 10.11.2026, 23:59”, and the TED notice repeats this as “Frist für die Anforderung zusätzlicher Informationen: 10/11/2026 23:59 +01:00”.

✓Communication, such as questions and clarifications, must occur electronically via the Berlin procurement/RIB Tender platform within that deadline.

Further details

✓The input text contains the EU tender documents for a service contract “Projektmanagementleistung für verkehrstelematische Projekte und Maßnahmen” issued by the Land Berlin (Germany).

✓It includes the Aufforderung zur Abgabe eines Angebots (Wirt‑211 EU), additional contractual conditions (Wirt‑214, Wirt‑215, Wirt‑2140 ff.), and the TED notice.

✓The country point of view is clearly German, with references to German and EU procurement law (GWB, VgV, BerlAVG) and the Berlin procurement platform.