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TIME – Electronic file service system
ČAS – Elektronický systém spisové služby — original title
Your path to submission
- Deadline: 18 November at 10:00 — 17 days left.
- The submission point is stated in the notice (link on this page).
- Offer and evidence in: Czech.
- Collect your evidence — the eligibility requirements are listed on this page; for many of them the analysis explains how to obtain them.
What the buyer is looking for
The subject of the public contract is the design and delivery of a new electronic file service (eSSL) solution, including ensuring the administration and maintenance of the eSSL from the date of its delivery and acceptance (Operation), ensuring the further development and addition of eSSL functionalities according to the requirements of the contracting authority (Development) and other services according to the draft contract, which forms Annex 3 to the tender documentation. The subject of performance of the contract is further described in detail in the technical specification, which forms Annex 2 to the tender specifications. The technical specification contains the contracting authority's requirements for the design of the new eSSL solution, its operation and service support. The requirements cited are supplemented by a list of functional and non-functional requirements of the contracting authority for the subject of performance of the public contract.
Contract
Type of service
Clement What the numbers say about this buyer
- The median procedure drew 6 bids (23 procedures with a bid count); 35% ended with a single bidder. Sector: median 1 bid.n = 23
- 26% of this buyer's awards went to companies that had already won here before (28 awards since 2021, spread over 15 companies). That is well below the sector norm (60%) — this buyer switches suppliers more often than others.n = 28 awards since 2021
- 92% of the bids received came from small and medium-sized enterprises (18 procedures with a bid mix). Sector: 66%.n = 18
- 4% of awards went to companies from abroad (28 awards with a known winner country). Sector average: 7%.n = 28
- 0% of the bids received came from other countries (18 procedures with a bid mix) — all bidders, not just the winners. Sector: 2%.n = 18
From this buyer's documented awards; comparison values from the same sector and country. Not a forecast, not legal advice. As of 01/11/2026.
Selection criteria — in the procurement documents
The buyer states in the notice that the selection criteria are in the procurement documents (link on this page), not in the EU form. The document analysis below extracts them from there — bid and evidence in Czech.
Tender documents — direct download
Who has won at this buyer so far
Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.
| Company | Awards | Period |
|---|---|---|
| cadconsulting, spol. s r.o. | 3 | 2025 |
| BIM Consulting s.r.o. | 3 | 2025 |
| Edenred CZ s.r.o. | 3 | 2025–2026 |
| Porta Medica s.r.o. | 2 | 2022–2025 |
| di5.Tech s.r.o. | 1 | 2025 |
How often this buyer tenders this kind of work
Tactics
When contracts were awarded in this country and sector, there was usually a single bid in the end. A solid bid has a real chance here. (Based on 4,258 completed awards — not a statement about this procedure.)
This procedure allows 29 days between publication and deadline — typical in this country is 32 (median of 1,134 procedures). Much tighter than usual: the first week counts.
Foreign bidders
In Czechia · IT services, 58 contracts went to foreign companies over the last 3 years (of 5,364 recorded awards) — mostly from Germany, France, Poland.
Submission language: Czech.
How to bid
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