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Independent strategic ICT consultancy
Onafhankelijke strategische ICT-adviesverlening — original title
Your path to submission
- Deadline: 23 November at 12:00 — 22 days left.
- You submit on BDA / e-Procurement Belgium — not here and not by e-mail. ↗
- Offer and evidence in: Dutch.
- Collect your evidence — use the eligibility analysis on this page: it lists the requirements and, for known certificates, how to get them.
What the buyer is looking for
The assignment covers various forms of strategic and independent ICT consultancy, including unlimited access to standard research reports (including toolkits, templates, checklists, etc.) for the C function and one staff member, sourcing strategies for cloud services and software, including benchmarking and best practices, participation in networking events (information and networking) and unlimited access to analysts for the C function and one staff member with associated independent, tailor-made strategic consultancy. The use of independent strategic ICT advice is desirable and increasingly necessary for a modern ICT operation and evolution within a large and complex organization such as Ghent University. The ICT environment is characterised by a high degree of technological change (including cloud transitions, digitalisation of core processes, cybersecurity challenges and evolving…
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… software ecosystems), an increasing dependence on external suppliers and a growing need for informed, forward-looking strategic choices. Independent advice allows these choices to be made based on objective market insights, international and national best practices and systematic benchmarking, regardless of commercial interests of individual vendors. Through this advice, Ghent University can continuously monitor the relevant market developments, both at home and abroad and both within and outside the public sector. This includes monitoring technological trends, changing market structures, new business and licensing models, and the positioning and maturity of providers. In addition, the contract makes it possible to analyse the market offer and the evolution of this offer from different vendors in an objective and comparable manner, which is essential in a context of rapidly changing and often complex ICT products and services.
Contract
Type of service
Clement What the numbers say about this buyer
- In this sector the buyer awards roughly every 11 months (4 awards, most recently March 2026) — the next award is due around March 2027 by that rhythm. The last award went to PROCOS bv.n = 4
- The median procedure drew 2 bids (263 procedures with a bid count); 32% ended with a single bidder. Sector: median 5 bids.n = 263
- 6% of this buyer's awards went to companies that had already won here before (350 awards since 2015, spread over 141 companies). 94% went to new names.n = 350 awards since 2015
- Across 12 procedures with structured selection criteria, this buyer most often required: References: supplies (9 of 12), Professional liability insurance (8 of 12), Minimum annual turnover (3 of 12), References: services (3 of 12).n = 12
- 31% of awards went to companies from abroad (350 awards with a known winner country). Sector average: 29%.n = 350
From this buyer's documented awards; comparison values from the same sector and country. Not a forecast, not legal advice. As of 01/11/2026.
What you must prove — eligibility criteria
De meest recente neergelegde jaarrekening of, indien de inschrijver niet verplicht is een jaarrekening neer te leggen, een gelijkwaardig financieel document. Minimumeisen: Beschikken over een positief eigen vermogen volgens de meest recente (neergelegde) jaarr… read in fullcollapse
Beschikken over grondige ervaring met gelijkaardige opdrachten waarbij de inschrijver zowel toegang tot onderzoeksrapporten als toegang tot netwerkevents aanbiedt. Minimumeisen: Aanleveren van een referentielijst met in de afgelopen 3 jaar minimaal 2 gelijkaar… read in fullcollapse
* Het UEA, waarmee de ondernemer verklaart dat hij zich niet bevindt in een van de uitsluitingssituaties als bedoeld in de artikelen 67 tot 69 van de wet van 17 juni 2016. Artikel 70 van de wet van 17 juni 2016 betreffende de overheidsopdrachten is van toepass… read in fullcollapse
Tender documents — direct download
Who has won at this buyer so far
Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.
| Company | Awards | Period |
|---|---|---|
| Thermo Fisher Scientific | 4 | 2022 |
| Waters | 3 | 2022–2026 |
| Krinkels NV | 2 | 2025 |
| SYSCO BELGIUM | 2 | 2026 |
| Fincioen | 2 | 2024–2026 |
How often this buyer tenders this kind of work
Tactics
When this buyer has awarded in this sector, usually only one or two bids came in. A solid bid has a real chance here. (Based on 3 completed awards — not a statement about this procedure.)
This procedure allows 35 days between publication and deadline — typical in this country is 34 (median of 3,233 procedures). A normal window for this market.
The deadline falls on a Monday — your last full working day is the Friday before. Have evidence and guarantees together by Thursday.
Foreign bidders
In Belgium · IT services, 537 contracts went to foreign companies over the last 3 years (of 2,133 recorded awards) — mostly from France, Germany, Luxembourg.
Submission language: Dutch.
How to bid
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