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Framework agreement for a sensoring system for monitoring rooms and workplaces in VDAB buildings
Raamovereenkomst voor een sensoringsysteem voor het monitoren van ruimten en werkplekken in VDAB-gebouwen — original title
Your path to submission
- Deadline for requests to participate: 9 November at 10:00 — 8 days left. Two-stage procedure: by this deadline you submit a request to participate (proof of eligibility). Only shortlisted firms are then invited to submit a tender.
- You submit on BDA / e-Procurement Belgium — not here and not by e-mail. ↗
- Offer and evidence in: Dutch.
- Collect your evidence — use the eligibility analysis on this page: it lists the requirements and, for known certificates, how to get them.
What the buyer is looking for
By providing sensors, VDAB can objectively map the occupancy rate and comfort of their buildings. Based on this data, adjustments can be made to optimise the use of the buildings. VDAB wishes to 1) monitor whether rooms are in use or not and what the occupancy / utilization rate of these rooms is. 2) to monitor whether workplaces are in use or not and what the occupancy rate of these workplaces is 3) to map and monitor the comfort of these spaces / workplaces.
Contract
Type of service
Clement What the numbers say about this buyer
- 18% of awards went to companies from abroad (217 awards with a known winner country). Sector average: 52%.n = 217
- 14% of this buyer's awards went to companies that had already won here before (217 awards since 2015, spread over 111 companies). 86% went to new names.n = 217 awards since 2015
- The median procedure drew 3 bids (95 procedures with a bid count); 27% ended with a single bidder. Sector: median 2 bids.n = 95
From this buyer's documented awards; comparison values from the same sector and country. Not a forecast, not legal advice. As of 01/11/2026.
Selection criteria — in the procurement documents
The buyer states in the notice that the selection criteria are in the procurement documents (link on this page), not in the EU form. The document analysis below extracts them from there — bid and evidence in Dutch.
Eligibility analysis from the tender documents
Tender documents — direct download
Who has won at this buyer so far
Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.
| Company | Awards | Period |
|---|---|---|
| INTEC BRUSSEL | 5 | 2024–2025 |
| WERKERVARINGSBEDRIJVEN | 4 | 2024 |
| Groep Intro vzw | 4 | 2024–2026 |
| DS UNITS | 3 | 2024–2025 |
| VELO | 3 | 2024 |
How often this buyer tenders this kind of work
Tactics
When contracts were awarded in this country and sector, usually only one or two bids came in. A solid bid has a real chance here. (Based on 464 completed awards — not a statement about this procedure.)
This procedure allows 20 days between publication and deadline — typical in this country is 34 (median of 3,233 procedures). Much tighter than usual: the first week counts.
The deadline falls on a Monday — your last full working day is the Friday before. Have evidence and guarantees together by Thursday.
Foreign bidders
In Belgium · Laboratory & optical equipment, 316 contracts went to foreign companies over the last 3 years (of 772 recorded awards) — mostly from Germany, France, Netherlands.
Submission language: Dutch.
How to bid
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