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Digitization of business processes, SAP system maintenance, licenses and SAC reporting
Digitalizacija poslovnih procesov, vzdrževanje sistema SAP, licence in SAC poročanje — original title
Your path to submission
- Deadline for requests to participate: 16 November at 09:00 — 15 days left. Two-stage procedure: by this deadline you submit a request to participate (proof of eligibility). Only shortlisted firms are then invited to submit a tender.
- The submission point is stated in the notice (link on this page).
- Offer and evidence in: Slovenian.
- Collect your evidence — use the eligibility analysis on this page: it lists the requirements and, for known certificates, how to get them.
What the buyer is looking for
The subject of the public contract is the implementation of upgrades, optimization and comprehensive technical support for APIS - Academic Business System of the University of Ljubljana. The order includes regular maintenance and updates of the licensing environment (SAP S/4HANA, BW/4HANA, Fiori, SAC, BTP and SAP HANA), implementation of ad-hoc analytical reports and system adaptations due to legal changes (including the connection of Student Homes Ljubljana). The goal is to ensure the safe, robust and stable operation of the entire information environment and support the digital transformation of the university.
Contract
Type of service
Clement What the numbers say about this buyer
- In this sector the buyer awards roughly every 2 months (19 awards, most recently July 2026) — by that rhythm the next award was due around September 2026. The last award went to SLOVENSKI INSTITUT ZA KAKOVOST IN MEROSLOVJE, Ljubljana.n = 19
- 18% of this buyer's awards went to companies that had already won here before (231 awards since 2017, spread over 81 companies). That is well below the sector norm (31%) — this buyer switches suppliers more often than others.n = 231 awards since 2017
- 52% of the bids received came from small and medium-sized enterprises (123 procedures with a bid mix). Sector: 89%.n = 123
- The award came in at a median 81% of the estimated value (81 awards with both estimate and value) — pricing at the estimate is usually too high here. Sector: 94%.n = 81
- 18% of awards went to companies from abroad (231 awards with a known winner country). Sector average: 7%.n = 231
From this buyer's documented awards; comparison values from the same sector and country. Not a forecast, not legal advice. As of 25/10/2026.
Selection criteria — in the procurement documents
The buyer states in the notice that the selection criteria are in the procurement documents (link on this page), not in the EU form. The document analysis below extracts them from there — bid and evidence in Slovenian.
Eligibility analysis from the tender documents
Tender documents — direct download
Who has won at this buyer so far
Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.
| Company | Awards | Period |
|---|---|---|
| NIL Podatkovne komunikacije, d.o.o. | 5 | 2024–2026 |
| ALLDEA informacijske tehnologije d.o.o. | 4 | 2024 |
| SANOLABOR, podjetje za prodajo medicinskih, laboratorijskih in farmacevtskih proizvodov, d.d. | 4 | 2025–2026 |
| ZEBRA GRAPHIC, trgovina na debelo, d.o.o. | 4 | 2026 |
| SoftwareONE, informacijski sistemi, d.o.o. | 4 | 2024–2026 |
How often this buyer tenders this kind of work
Tactics
When this buyer has awarded in this sector, there was usually a single bid in the end. A solid bid has a real chance here. (Based on 19 completed awards — not a statement about this procedure.)
This procedure allows 28 days between publication and deadline — typical in this country is 31 (median of 368 procedures). A normal window for this market.
The deadline falls on a Monday — your last full working day is the Friday before. Have evidence and guarantees together by Thursday.
Foreign bidders
In Slovenia · IT services, 48 contracts went to foreign companies over the last 3 years (of 897 recorded awards) — mostly from Germany, United Kingdom, Netherlands.
Submission language: Slovenian.
How to bid
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