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Charter Flights – Small Business Aircraft 2027
Your path to submission
- Deadline: 19 November at 12:00 — 18 days left.
- You submit on Hilma — not here and not by e-mail. ↗
- Offer and evidence in: English.
- Collect your evidence — the eligibility requirements are listed on this page; for many of them the analysis explains how to obtain them.
What the buyer is looking for
This framework agreement covers the provision of charter flights for passengers with small business aircraft. Requirements for the framework agreement are outlined in the Call for Tenders and its appendices, in particular in Annex 1 "Subject-matter". Charter flight services shall fulfill the regulations of the European Union’s mandatory legislation and of mandatory Finnish laws and decrees as well as regulations issued by the Finnish authorities. The usage of the small business aircraft services in the framework agreement of Hansel during a four-year contract period of 2021-2025 was the following: - 103 charter flights with small business aircraft - one (1) ambulance and medical evacuation flight for one (1) patient - 80 % of the departures were from Helsinki-Vantaa Airport, 10 % of the departures were from other airports in Finland and 10 % of the departures were from abroad -…
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… destinations were mainly to Europe and Middle East - about 90 % of the flights were round-trip flights and about 10 % of the flights were one way flights. During the period from January 2026 to August 2026, the usage of the services was as follows: - A total of 12 flights were operated - All flights departed from Helsinki-Vantaa Airport - All destinations were located within Europe - Most flights were round trips, while a small number included multiple destinations - The average flight distance was 2,223 nautical miles, ranging from 1,266 to 3,190 nautical miles - The average number of passengers per flight was 9, with passenger loads ranging from 2 to 18. The information above is provided for indicative purposes only and is based on historical service usage. The figures are estimates only and do not constitute a commitment as to future flight volumes, passenger volumes, destinations, or procurement quantities. According to the customers, departures are going to be mainly from Helsinki-Vantaa Airport (EFHK) and Tampere-Pirkkala Airport (EFTP). Possible destinations for the forthcoming contract term are listed in the Annex A "Customers and Destinations". The estimated amount of flights per year for the forthcoming contract term is stated in the Annex A "Customers and Destinations". When taking into account the nature of the service, international circumstances are affecting for the need of the charter flight service. Therefore the actual usage of the framework agreement may differ from the previous framework agreement and the estimations of the customers. The subject of the framework agreement is described in more detail in the Call for Tenders and its annexes. CONTRACT TERM The term of the Agreement is one (1) year and nine (9) months. Hansel has the right to extend the contract term by a maximum of one option period of maximum one (1) year. Hansel will notify of the possible exercise or non-exercise of the option period no later than six (6) months before the end of the Agreement. Services based on the framework agreement can be provided during the term of the Agreement and service contracts. After the expiry, termination, or cancellation of the Agreement, new orders can no longer be made. All charter flights shall be flown within three (3) months period after the expiration of the Agreement. In addition, the contract term for the service contract may exceed three (3) months at the maximum the contract term of the Agreement. The terms and conditions of the Agreement shall be applied to such flights and service contracts even after the expiry of the Agreement. The start date referred to under section "duration" in the contract notice is an estimate of when the agreement will enter into force. THE SCOPE OF THE CALL FOR TENDERS Appendix A "Customers and destinations" of the Call for Tenders indicates the customers who are entitled to use the framework agreement, the possible destinations during the agreement term and the estimated number of flights per year. The estimated value during the contract term is 4 000 000 - 8 000 000 euros (VAT 0 %), including o
Contract
Type of service
Clement What the numbers say about this buyer
- 8% of the bids received came from small and medium-sized enterprises (102 procedures with a bid mix). Sector: 93%.n = 102
- In this sector the buyer awards roughly every 4 months (32 awards, most recently April 2026) — by that rhythm the next award was due around August 2026. The last award went to Tallink Silja Oy.n = 32
- 40% of this buyer's awards went to companies that had already won here before (661 awards since 2017, spread over 296 companies). That is well below the sector norm (62%) — this buyer switches suppliers more often than others.n = 661 awards since 2017
- The award came in at a median 82% of the estimated value (19 awards with both estimate and value) — pricing at the estimate is usually too high here. Sector: 91%.n = 19
- The median procedure drew 5 bids (590 procedures with a bid count); 11% ended with a single bidder. Sector: median 5 bids.n = 590
From this buyer's documented awards; comparison values from the same sector and country. Not a forecast, not legal advice. As of 01/11/2026.
Selection criteria — via the ESPD
The buyer states in the notice that eligibility is proven through the European Single Procurement Document (ESPD); the concrete requirements are in the tender documents. The document analysis below extracts them from there — bid and evidence in English.
Tender documents — direct download
Who has won at this buyer so far
Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.
| Company | Awards | Period |
|---|---|---|
| K Auto Oy | 23 | 2021–2025 |
| Veho Oy Ab | 18 | 2024–2025 |
| Ventoniemi Oy (0131640-2)//Veho Oy Ab · VANDA | 13 | 2021–2025 |
| Metroauto Oy | 10 | 2025 |
| Auto Bassadone Oy | 9 | 2025 |
How often this buyer tenders this kind of work
Tactics
When this buyer has awarded in this sector, usually about 4 bids came in. A normal field for this market. (Based on 32 completed awards — not a statement about this procedure.)
This procedure allows 32 days between publication and deadline — typical in this country is 32 (median of 1,471 procedures). A normal window for this market.
Foreign bidders
In Finland · Transport services, 4 contracts went to foreign companies over the last 3 years (of 7,544 recorded awards).
Submission language: English.
How to bid
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