How to bid in this country: portals, deadlines, thresholds →
Public contract for the maintenance of HVAC in all buildings, except the provincial house, PIVO and swimming pools
Overheidsopdracht voor het onderhoud van HVAC in alle gebouwen, uitgezonderd het provinciehuis, PIVO en zwembaden — original title
Your path to submission
- Deadline for requests to participate: 16 November at 11:00 — 15 days left. Two-stage procedure: by this deadline you submit a request to participate (proof of eligibility). Only shortlisted firms are then invited to submit a tender.
- You submit on BDA / e-Procurement Belgium — not here and not by e-mail. ↗
- Offer and evidence in: Dutch.
- Collect your evidence — use the eligibility analysis on this page: it lists the requirements and, for known certificates, how to get them.
What the buyer is looking for
Public contract for the maintenance of HVAC in all buildings, except the provincial house, PIVO and swimming pools
Contract
Type of service
Clement What the numbers say about this buyer
- 10% of this buyer's awards went to companies that had already won here before (82 awards since 2015, spread over 28 companies). 90% went to new names.n = 82 awards since 2015
- The award came in at a median 67% of the estimated value (14 awards with both estimate and value) — pricing at the estimate is usually too high here. Sector: 87%.n = 14
- The median procedure drew 3 bids (53 procedures with a bid count); 23% ended with a single bidder. Sector: median 2 bids.n = 53
- 16% of awards went to companies from abroad (82 awards with a known winner country). Sector average: 23%.n = 82
From this buyer's documented awards; comparison values from the same sector and country. Not a forecast, not legal advice. As of 25/10/2026.
Selection criteria — via the ESPD
The buyer states in the notice that eligibility is proven through the European Single Procurement Document (ESPD); the concrete requirements are in the tender documents. The document analysis below extracts them from there — bid and evidence in Dutch.
Eligibility analysis from the tender documents
Tender documents — direct download
Who has won at this buyer so far
Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.
| Company | Awards | Period |
|---|---|---|
| Sweco Belgium | 3 | 2024–2025 |
| CRONOS PUBLIC SERVICES | 2 | 2022–2026 |
| Arcadis Belgium | 2 | 2024 |
| AXA Belgium nv | 2 | 2022–2025 |
| Transition Stories | 2 | 2024 |
How often this buyer tenders this kind of work
Tactics
When contracts were awarded in this country and sector, usually only one or two bids came in. A solid bid has a real chance here. (Based on 612 completed awards — not a statement about this procedure.)
This procedure allows 35 days between publication and deadline — typical in this country is 34 (median of 3,181 procedures). A normal window for this market.
The deadline falls on a Monday — your last full working day is the Friday before. Have evidence and guarantees together by Thursday.
Foreign bidders
In Belgium · Repair & maintenance, 169 contracts went to foreign companies over the last 3 years (of 1,014 recorded awards) — mostly from France, Germany, Italy.
Submission language: Dutch.
How to bid
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