Accounting 2030

The scope of the contract is the comprehensive performance of accounting services for Arnes as a public infrastructural institution, including projects co-financed by the EU and cohesion funds. Such as: bookkeeping in the general ledger, payroll and other payments to natural persons, management of payment transactions, VAT records and monthly VAT/recapitulative reports, tax reporting to FURS, analytical records of fixed assets, depreciation, reconciliation of receivables, preparation of annual financial statements and property balance, budget planning and rebalancing, preparation of financial data for funders, statistical reports (SFR, OKI, ZAP-RSD, ZAP-SDČ, E-RES, INV-2 etc.), monthly cost-centre and funding-source reporting, monthly calculation of allocation keys, various ad-hoc reports, support for internal and external audits, and IOP forms. The contractor must ensure operational cooperation (telephone/email/meetings) without separate billing, provide and maintain a suitable accounting program (migration from Arnes’s current Vasco system within one month of contract signature, with full data import and integration and 5 superuser roles for Arnes), and guarantee availability of expert staff 8:00–16:00 on working days and at least one physical meeting per month at Arnes’s premises. The contract period is multiannual (good performance guarantee valid until 31.7.2031, plus a 6‑month transitional period after expiry/early termination), with prehodno obdobje (transition) including full handover of data, systems and final annual report. Quantities for pricing are organized as unit prices per postavka (e.g. per entry, per month, per hour) in the predračun.

Award criteria and weighting are simple: the only criterion is the lowest total offered price in EUR including VAT, as derived from the ePRO–Ponudba_Predračun (item “SKUPAJ z DDV v € (za merilo)”). Such as: in the case of equivalent offers (same total price), the earlier submitted offer is preferred, based on the timestamp in the e-JN system (“Potrdilo o oddaji”). There are no qualitative award criteria; technical and professional capacity is treated as a pass/fail condition in the ESPD and associated forms. Bids must be submitted electronically via the e-JN portal by 9.11.2026 at 12:00, with automatic opening in e-JN at 13:00 the same day. The validity period of offers is 3 months from the submission deadline, confirmed via ESPD.

Risks and special conditions are described in detail, including guarantees, penalties, subcontracting rules, deadlines for questions and site visit. Such as: a bid bond (finančno zavarovanje za resnost ponudbe) of 30,000 EUR valid for 3 months from the offer deadline, in the form of a bank guarantee on first demand under URDG 758 or equivalent insurer surety; and, after contract signature, a performance bond (finančno zavarovanje za dobro izvedbo) equal to 10% of the contract value including VAT, valid until 31.7.2031, with the option of annual renewal. The performance bond can be called if services are not performed per contract/specifications, in case of contract termination due to contractor’s breach or delay, insolvency, breach of confidentiality, failure to provide any required warranty guarantee, or unilateral withdrawal without cause on Arnes’s side. The contract contains extensive liability clauses: the contractor must fully compensate Arnes for any damage or sanctions (e.g. fines by FURS, AJPES) resulting from inaccurate, late or non-compliant accounting/tax work; must strictly protect business secrets and personal data (GDPR, ZVOP‑2); and must comply with a strong anti-corruption clause under the Slovenian Integrity and Prevention of Corruption Act, with the consequence of nullity of the contract in case of corrupt acts. Subcontracting is allowed under strict conditions: all subcontractors must be named, have ESPD and criminal record documentation, and may request direct payment from Arnes via PODIZVAJALCI; any change of subcontractors requires prior consent from Arnes, who can reject them if exclusion grounds apply or if they do not meet the same conditions. Questions on the tender may be raised only via the national procurement portal (www.enarocanje.si) until 30.10.2026 at 12:00; Arnes will answer by 2.11.2026 at 18:00. A site visit is explicitly marked as “NE” (not foreseen).

Regarding contradictions or corrections, the documents themselves specify which version prevails in case of inconsistencies. Such as: if there are discrepancies between the PDF and Excel version of the predračun, the content of the PDF predračun is decisive. The “Izjava/podatki o udeležbi” form states that if the table of connected companies is left blank, Arnes will consider this as a statement that there are no connected companies; and if the form is not submitted with the bid, Arnes will request it later from the selected bidder before contract signing. There is a minor textual inconsistency where the same ownership form mentions “pred podpisom pogodbe” in one place and “pred podpisom okvirnega sporazuma” in another, but functionally both refer to the moment before signing the contract resulting from the present procedure. Overall, where any ambiguity might arise, the primary rule is that the formal tender documentation (Navodila ponudnikom, Specifikacije, Pogodba_vzorec, ESPD and indicated precedence of PDF versions) governs and the contracting authority reserves the right to issue clarifications and corrections via the official procurement portal before the question deadline.