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Supply of fuel oil I
Dostawa oleju opałowego I — original title
Your path to submission
- Deadline: 9 November at 09:00 — 8 days left.
- The submission point is stated in the notice (link on this page).
- Offer and evidence in: Polish.
- Collect your evidence — the eligibility requirements are listed on this page; for many of them the analysis explains how to obtain them.
What the buyer is looking for
1. The subject of the contract is: delivery of heating oil for heating purposes to the seat of the Contracting Authority 32. BLT of Grace. 2. The planned place, delivery dates and quantities of heating oil ordered are set out in the ‘Description of the contract – Delivery plan’, which is attached as Annex 5 to the ToR. The Ordering Party reserves the right to make transfers in the implementation of individual batches of deliveries in the following months. 3. The minimum size of a single delivery is 15 m3 of heating oil. 4. The delivered oil must meet the quality requirements specified in PN-C-96024:2020-12 (or equivalent) and have the following parameters: 4.1. calorific value: min. 42 600 kJ/kg; 4.2. flash point: min. 56°C; 4.3. density at temp. 15°C: max. 860 kg/m3; 4.4. sulphur content % (m/m): max. 0.2%; 4.5. freezing point: not more than minus 20°C; 5. The estimated quantity of oil…
Show full description
… which the contracting authority plans to procure under the concluded contract is 535.00 m3 (scope of the ‘basic contract’). The quantity and delivery dates are indicative, and the actual quantity of the ordered heating oil is limited by the gross amount (the amount that the Ordering Party intends to spend on financing the order) and will result from the current needs of the Ordering Party and the possibility of storing the subject of the contract by it. 6. In accordance with Article 441 of the Public Procurement Act, the contracting authority provides for the possibility of applying the right of option in the procedure in question up to 150% of the value of the basic contract (i.e. the amount that the contracting authority intends to use to finance the basic contract). 7. If during the execution of the contract it turns out that the Ordering Party has financial resources and the need to order more heating oil in relation to the unconditional scope of the contract, the Ordering Party leaves the possibility to exercise the right to option and order additional oil under the concluded contract. 8. In the case of ordering an additional quantity of the subject of the contract, the settlement will take place on the basis of the offer of the selected Contractor and the contract concluded, calculated in the same way as in the basic order. 9. The right of option may be applied only in the case of completion of the basic order in 100%, i.e. the use of the amount allocated to the implementation of the basic order. 10. The Ordering Party reserves that the part of the order defined as the right of option is a right and not an obligation of the Ordering Party. The implementation of the option in whole or in part may, but does not have to, take place depending on the needs of the Ordering Party and as a result of its instructions in this regard. Failure to perform the contract in this respect may not give rise to any claims on the part of the Contractor against the Ordering Party. 11. The Contractor agrees to subject his employees, collaborators and means of transport to the security procedures in force in Military Unit 1158 at the time of performance of the contract in accordance with the requirements of the Act of 22 August 1997 on the protection of persons and property (Journal of Laws No. OJ Journal of Laws 2025, item 532) within the scope of operation of the "Internal Duty Service" and procedures related to the Act of 5 August 2010 on the protection of classified information (i.e. OJ Journal of Laws 2025, item 1209). If the contractor (subcontractor) plans to direct foreigners to the area of JW 1158, he should provide the Ordering Party (commander of protection) with a list of foreigners in order to obtain the necessary opinion on the admission of foreigners to the area of the military institution from the Military Counterintelligence Service Exposition competent in the area. The condition for obtaining permission to enter the area of JW 1158 foreigners employed by the Contractor (subcontractor) is to obtain a positive opinion of SKW on the admission of foreigners to the area of the military institution and the consent of the Commander of JW 1158. *waiting time up to 12 days. The Contractor employing foreigners declares that he will comply with the applicable provisions of law, in particular: - the Foreigners Act of 12 December 2013 (Journal of Laws No. U. of 2025
Contract
Type of service
Clement What the numbers say about this buyer
- In this sector the buyer awards roughly every 5 months (12 awards, most recently August 2026) — the next award is due around January 2027 by that rhythm. The last award went to EXPLONAFT Sp. z o. o.n = 12
- The award came in at a median 48% of the estimated value (16 awards with both estimate and value) — pricing at the estimate is usually too high here. Sector: 92%.n = 16
- The median procedure drew 5 bids (165 procedures with a bid count); 4% ended with a single bidder. Sector: median 3 bids.n = 165
- 100% of the bids received came from small and medium-sized enterprises (13 procedures with a bid mix). Sector: 64%.n = 13
- 45% of this buyer's awards went to companies that had already won here before (535 awards since 2018, spread over 280 companies). 55% went to new names.n = 535 awards since 2018
From this buyer's documented awards; comparison values from the same sector and country. Not a forecast, not legal advice. As of 01/11/2026.
Selection criteria — in the procurement documents
The buyer states in the notice that the selection criteria are in the procurement documents (link on this page), not in the EU form. The document analysis below extracts them from there — bid and evidence in Polish.
Tender documents — direct download
Who has won at this buyer so far
Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.
| Company | Awards | Period |
|---|---|---|
| PW MEA Aneta Wolska | 40 | 2021–2026 |
| Borimex Sp. z o.o. | 12 | 2024–2026 |
| METALZBYT-HURT SP. Z O.O. | 12 | 2022–2026 |
| FIN Sp. z o.o. | 9 | 2022–2026 |
| FUHP OLMOT Jerzy Olech | 9 | 2021–2026 |
How often this buyer tenders this kind of work
Tactics
When this buyer has awarded in this sector, usually 9 or more bids came in. Many compete here — price and references decide. (Based on 7 completed awards — not a statement about this procedure.)
This procedure allows 31 days between publication and deadline — typical in this country is 18 (median of 9,435 procedures). A normal window for this market.
The deadline falls on a Monday — your last full working day is the Friday before. Have evidence and guarantees together by Thursday.
Foreign bidders
In Poland · Petroleum & fuels, 93 contracts went to foreign companies over the last 3 years (of 26,140 recorded awards) — mostly from Spain, Germany, France.
Submission language: Polish.
How to bid
Guide: how to apply on e-Zamówienia (Polen) → Registration, signature, fees — from the operator's bidder manual.
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