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Maintenance and supply of air conditioning systems for the National Air Quality Monitoring Network
Onderhoud en levering van airconditioninginstallaties ten behoeve van het Landelijk Meetnet Luchtkwaliteit — original title
Your path to submission
- Deadline: 18 November at 10:00 — 17 days left.
- You submit on TenderNed — not here and not by e-mail. ↗ Submission via TenderNed with an eHerkenning account — issuance for foreign firms can take time; apply early. Sort out account and signature first — not on submission day.
- Offer and evidence in: Dutch.
- Collect your evidence — the eligibility requirements are listed on this page; for many of them the analysis explains how to obtain them.
What the buyer is looking for
Within the Measuring Air Quality (MLK) department of the Environmental Quality Centre (MIL) of the RIVM, there is a need for the continuation of a maintenance contract for air conditioning installations for the national air monitoring network, and the supply of new air conditioning installations when current air conditioning installations can no longer be repaired. It concerns the air conditioning systems (indoor and outdoor unit) of approximately 52 measuring cabins of the National Air Quality Monitoring Network (LML). During the term of the assignment, the number of air conditioning installations can be changed by the Client by up to 15% due to adjustments in the number of measuring locations. The air conditioning systems require annual preventive maintenance in order to function properly. In the event of malfunctions, the Contractor must be able to be on site within 2 working days to…
Show full description
… resolve malfunctions of the air-conditioning systems immediately if possible in order to ensure the continuity of the measurements. Air conditioning systems will also have to be replaced when they are at the end of their technical life or can no longer be repaired. The purpose of this European tender is to conclude a Framework Agreement between RIVM and one Contractor for the maintenance and supply of air conditioning installations for the National Air Quality Monitoring Network. The estimated contract value for this tender is € 172,000,- excluding VAT based on the maximum duration of 4 years. The maximum value of the Framework Agreement over the entire term is € 227,000,- excluding VAT. Scope of the assignment The assignment concerns preventive and corrective maintenance of the current air conditioning systems, and the delivery and installation of new air conditioning systems for the National Air Quality Monitoring Network (LML). The contract covers the following activities: Preventive maintenance consisting of the following: Once a year a preventive maintenance on all current air conditioning systems (indoor and outdoor units) of approximately 52 measuring cabins spread throughout the Netherlands at the LML. The number of air conditioning installations can change by up to 15% during the term. Corrective maintenance consisting of the following: Repair of the air conditioning systems if necessary, whereby a technician must be on site within 2 working days and carry out the repair immediately if possible. Replace parts if necessary after consultation with the client. Supply and installation of new air-conditioning systems and the removal of the old air-conditioning systems that will be replaced with them: Replacing air conditioning systems that are at the end of their technical life or can no longer be repaired. Disposal of old air-conditioning systems that have been replaced during the delivery and installation of the new air-conditioning systems. The Framework Agreement is concluded for a period of two (2) years. The Framework Agreement starts on 13 February 2027 and ends automatically on 12 February 2029. The Framework Agreement contains two (2) options for one (1) year extension.
Contract
Type of service
Clement What the numbers say about this buyer
- 93% of the bids received came from small and medium-sized enterprises (8 procedures with a bid mix). Sector: 35%.n = 8
- 11% of this buyer's awards went to companies that had already won here before (123 awards since 2015, spread over 77 companies). 89% went to new names.n = 123 awards since 2015
- 19% of awards went to companies from abroad (123 awards with a known winner country). Sector average: 5%.n = 123
- The award came in at a median 89% of the estimated value (9 awards with both estimate and value) — pricing at the estimate is usually too high here. Sector: 73%.n = 9
- The median procedure drew 2 bids (114 procedures with a bid count); 37% ended with a single bidder. Sector: median 3 bids.n = 114
From this buyer's documented awards; comparison values from the same sector and country. Not a forecast, not legal advice. As of 25/10/2026.
Selection criteria — in the procurement documents
The buyer states in the notice that the selection criteria are in the procurement documents (link on this page), not in the EU form. The document analysis below extracts them from there — bid and evidence in Dutch.
Tender documents — direct download
Who has won at this buyer so far
Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.
| Company | Awards | Period |
|---|---|---|
| Agilent Technologies Netherlands B.V. | 3 | 2024–2025 |
| AVANTOR | 3 | 2025 |
| Sanofi B.V. | 3 | 2025–2026 |
| Thermo Fisher Scientific B.V. | 3 | 2023–2025 |
| Eurofins Analytico B.V. | 2 | 2025 |
How often this buyer tenders this kind of work
Tactics
When contracts were awarded in this country and sector, usually about 3 bids came in. A normal field for this market. (Based on 1,002 completed awards — not a statement about this procedure.)
This procedure allows 44 days between publication and deadline — typical in this country is 48 (median of 2,911 procedures). A normal window for this market.
Foreign bidders
In the Netherlands · Repair & maintenance, 51 contracts went to foreign companies over the last 3 years (of 1,216 recorded awards) — mostly from Germany, France, Belgium.
Submission language: Dutch.
How to bid
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