Provision of Event Organization Services for Administrative and Operational Meetings and Events for the EUAA
Malta · Valletta · how to bid here →
Your path to submission
- Deadline: 3 November at 16:00 — 31 days left.
- The submission point is stated in the notice (link on the right).
- Offer and evidence in: BUL, CES, DAN, DEU, ELL, ENG, SPA, EST, FIN, FRA, GLE, HRV, HUN, ITA, LIT, LAV, MLT, NLD, POL, POR, RON, SLK, SLV, SWE, BUL, CES, DAN, DEU, ELL, ENG, SPA, EST, FIN, FRA, GLE, HRV, HUN, ITA, LIT, LAV, MLT, NLD, POL, POR, RON, SLK, SLV, SWE, BUL, CES, DAN, DEU, ELL, ENG, SPA, EST, FIN, FRA, GLE, HRV, HUN, ITA, LIT, LAV, MLT, NLD, POL, POR, RON, SLK, SLV, SWE.
- Collect your evidence — the eligibility requirements are listed above; for many of them the analysis explains how to obtain them.
Clement What the numbers say about this buyer
- 58% of awards went to companies from abroad (48 awards with a known winner country). Sector average: 14%.n = 48
- In this sector the buyer awards roughly every 2 months (23 awards, most recently July 2026) — by that rhythm the next award was due around September 2026. The last award went to MCI BENELUX S.A..n = 23
- 19% of this buyer's awards went to companies that had already won here before (48 awards since 2024, spread over 38 companies). That is well below the sector norm (44%) — this buyer switches suppliers more often than others.n = 48 awards since 2024
- The median procedure drew 3 bids (48 procedures with a bid count); 33% ended with a single bidder. Sector: median 4 bids.n = 48
- 85% of the bids received came from other countries (9 procedures with a bid mix) — all bidders, not just the winners.n = 9
From this buyer's documented awards; comparison values from the same sector and country. Not a forecast, not legal advice. As of 27/09/2026.
Foreign bidders
In Malta · Business services, 30 contracts went to foreign companies over the last 3 years (of 308 recorded awards) — mostly from Italy, France, Germany.
Submission language: BUL.
Typical field: median 4 (from 23 awards).
What the buyer is looking for
EUAA envisages awarding up to three (3) framework service contracts in cascade for each Lot for the provision of high-quality Event Organisation Services and related travel and logistical services required for the organisation and implementation of the Agency's administrative and operational meetings and events. The framework contracts will support events organised in Moldova (Lot 1), Ukraine (Lot 2) and the Western Balkans (Lot 3), as further described in the Technical specifications. The services to be provided under the framework contracts will depend on the specific requirements of each event, as defined by the Agency. They may include, but are not limited to: • Conference venue rental; • Provision of audio-visual (AV) and interpretation equipment; • Catering services; • Coordination of third-party service providers and on-site logistical management; • Preparation of event signage…
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… and submission of supporting documents and invoices, where required; • Rental of AV and interpretation equipment for venues provided by the Agency, stakeholders or other third parties; • Organisation of lunches, dinners and other catering arrangements; • Reservation of suitable accommodation in accordance with the Agency's requirements; • Organisation, provision and supervision of transportation services; • Provision of event assistance services before, during and after the event; • Coordination and provision of security and medical services, where required; • Processing and payment of travel, accommodation and/or subsistence allowances for event participants, including the collection of the relevant supporting documents, in accordance with the Agency's instructions. Events in Ukraine will only be organised where the prevailing security situation allows the Agency to hold in-person events, following the Agency's security assessment and any applicable security restrictions.
Selection criteria — in the procurement documents
The buyer states in the notice that the selection criteria are in the procurement documents (link on the right), not in the EU form. The document analysis below extracts them from there — bid and evidence in Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish.
Contract
Who has won here before
| Company | Awards | Period |
|---|---|---|
| MEETING POINT EVENTS LTD | 5 | 2024–2025 |
| EMCS Advisory Ltd. | 2 | 2024–2025 |
| INTERNATIONAL SOS EUROPE GOVERNMENTSERVICES SRL | 2 | 2024–2025 |
| DOTSOFT SA ~ DOTSOFT OLOKLIROMENES LISEIS TECHNOLOGIAS PLIROFORIKIS ANONIMI ETAIREIA, DOTSOFT INTEGRATED INFORMATION TECHNOLOGY SOLUTIONS SOCIETE ANONYME | 2 | 2024–2026 |
| Signal 8 Security Services Malta Ltd | 2 | 2025 |
How often this buyer tenders this
Who knows the rhythm prepares instead of reacting.