Friedrich & ClementBETA

Ministry of Foreign Affairs of Denmark tender for canteen services and meeting catering at the Permanent Representation of Denmark to the European Union

Belgium · Brussels · how to bid here →

Your path to submission

  1. Deadline: 13 October at 11:00 — 9 days left.
  2. The submission point is stated in the notice (link on the right).
  3. Offer and evidence in: ENG.
  4. Collect your evidence — use the eligibility analysis above: it lists the requirements and, for known certificates, how to get them.
Compiled automatically from notice and documents — no guarantee; the procedure's wording is binding.
Clement
References and certificates from your home country count fully across the EU — that is what European procurement law is for.

Foreign bidders

In Belgium, 5,726 contracts went to foreign companies over the last 3 years (of 28,962 recorded awards) — mostly from France, Germany, Netherlands.

Submission language: ENG.

Typical field: median 3 (from 107 awards).

Measured from linked award data; foreign winners bidding through a local subsidiary count as domestic — the true share is higher.

What the buyer is looking for

The Ministry of Foreign Affairs of Denmark at the Permanent Representation of Denmark to the European Union (contracting entity) wants to enter into a contract regarding delivery of canteen services and meeting catering. Canteen services groups delivery of daily food and beverage services for employees and authorised users of the contracting entity's location. Meeting catering includes delivery of food and beverage services in support of meetings, workshops, conferences, receptions and internal gatherings. more, the supplier shall deliver a fruit arrangement and deliver coffee, tea etc. to the contracting entity's coffee stations. The contracting entity operates within a dynamic international environment and serves as Denmark's official diplomatic mission to the European Union. In addition to supporting the daily activities of employees and visitors, the contracting entity regularly…

Show full description

… hosts official meetings, working lunches, receptions, cultural events and diplomatic engagements involving national and international stakeholders. Hospitality services therefore play an important role in supporting both the operational functioning and the external representation of the contracting entity. The contracting entity seeks a supplier capable of delivering highly high standards of hospitality while demonstrating professionalism, reliability, flexibility and an understanding of the specific requirements associated with a diplomatic environment. The contracting entity wants to maintain a price level comparable to that of other private and public canteens. The contracting entity will therefore cover wage costs associated with operating the canteen and ensuring advantageous prices in the canteen. See Annex 5 (Supplier’s charges).

Machine translation (EU eTranslation) — official wording via the PDF link.

What you must prove — eligibility criteria

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References: services
The contracting entity has set the following requirements in relation to technical and professional ability: • The tenderer is required to have performed (entered into, ongoing or finalized) minimum two (2) contract within the field of canteen services and mee… ▸▾
The contracting entity has set the following requirements in relation to technical and professional ability: • The tenderer is required to have performed (entered into, ongoing or finalized) minimum two (2) contract within the field of canteen services and meeting catering within the last 3 years. In relation to documentation of technical and professional ability, the tenderer is required to provide the following: The tenderer must fill in a list of minimum 2 and maximum 4 contracts (i.e. from all involved economic operators in a group of economic operators and /or other supporting entities). If a tenderer has listed more than 4 con-tracts, the contracting authority will only read and assess the 4 most recent contracts listed (first based on end date, and then based on start date). Each listed contract should include the following information: • a description of the contract (nature and quantity of services from the tenderer and how they compare to the description of this procurement), • amount (remuneration received by the economic operator for the performance of the services), • start date (date of conclusion of the contract), • end date (date of completion of services), and • recipient (name and contact information). The contracting entity reserves the right to contact the recipients of services or require statements from the recipients, confirming that the tenderer has performed the listed contracts, as documentation in relation to the technical and professional ability. The tenderer must provide the information in the tender letter.
Requirement texts are quoted in the notice's original language — the official wording is binding.

Contract

BuyerThe Ministry of Foreign Affairs of Denmark
TypeServices
Estimated value1.700.000 €
Published24 September 2026
CategoryHotel & restaurant services · CPV 55510000
·
days until the deadline — Tuesday 13 October at 11:00

How to bid

Read the full notice — Original + documents
Goes directly to this tender on TED — Tenders Electronic Daily. The full specification and all annexes are there.

Tender documents — direct download

Specifications and annexes hosted by the buyer — usually accessible without registration.
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Ministry of Foreign Affairs of Denmark tender for canteen services and — Friedrich & Clement