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Archive processing municipality De Ronde Venen
Archiefbewerking gemeente De Ronde Venen — original title
Your path to submission
- Deadline: 9 November at 10:00 — 8 days left.
- You submit on TenderNed — not here and not by e-mail. ↗ Submission via TenderNed with an eHerkenning account — issuance for foreign firms can take time; apply early. Sort out account and signature first — not on submission day.
- Offer and evidence in: Dutch.
- Collect your evidence — use the eligibility analysis on this page: it lists the requirements and, for known certificates, how to get them.
What the buyer is looking for
The municipality wishes to have the permanent paper archives edited. These archives will (in due course) be transferred to the Regional Archives Northwest Utrecht (RANU). The assignment focuses on the editing and remaining cleaning of a number of archive blocks as described in the document ‘Contract description archive editing De Ronde Venen’. It is important to note that the archive parts have been cleaned before. A final check (on the main lines) is what is still needed. Any documents or files to be found, destroyed, must be kept separate and included on a list of documents to be destroyed. The further settlement of this is carried out by the municipality. Document-level assessment is not necessary. For the archives to be kept permanently, an archive inventory must be drawn up in the archive management system MaisFlexis. 597,7 linear meter archive
Contract
Type of service
Clement What the numbers say about this buyer
- In this sector the buyer awards roughly every 8 months (5 awards, most recently February 2025) — by that rhythm the next award was due around October 2025. The last award went to EFK Belastingadviseurs B.V.n = 5
- 2% of this buyer's awards went to companies that had already won here before (66 awards since 2015, spread over 45 companies). That is well below the sector norm (28%) — this buyer switches suppliers more often than others.n = 66 awards since 2015
- The median procedure drew 3 bids (61 procedures with a bid count); 18% ended with a single bidder. Sector: median 4 bids.n = 61
- 3% of awards went to companies from abroad (66 awards with a known winner country). Sector average: 4%.n = 66
- 33% of the bids received came from small and medium-sized enterprises (43 procedures with a bid mix). Sector: 34%.n = 43
From this buyer's documented awards; comparison values from the same sector and country. Not a forecast, not legal advice. As of 25/10/2026.
Selection criteria — via the ESPD
The buyer states in the notice that eligibility is proven through the European Single Procurement Document (ESPD); the concrete requirements are in the tender documents. The document analysis below extracts them from there — bid and evidence in Dutch.
Eligibility analysis from the tender documents
Tender documents — direct download
Who has won at this buyer so far
Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.
| Company | Awards | Period |
|---|---|---|
| PinkRoccade Local Government | 2 | 2024 |
| Flextender B.V. | 1 | 2021 |
| EFK Belastingadviseurs B.V. | 1 | 2025 |
| B.V. Technisch Bureau Jacot | 1 | 2024 |
| Weverling Groenproviders | 1 | 2024 |
How often this buyer tenders this kind of work
Tactics
When this buyer has awarded in this sector, usually only one or two bids came in. A solid bid has a real chance here. (Based on 5 completed awards — not a statement about this procedure.)
This procedure allows 54 days between publication and deadline — typical in this country is 48 (median of 2,911 procedures). A normal window for this market.
The deadline falls on a Monday — your last full working day is the Friday before. Have evidence and guarantees together by Thursday.
Foreign bidders
In the Netherlands · Business services, 193 contracts went to foreign companies over the last 3 years (of 6,646 recorded awards) — mostly from France, Germany, United Kingdom.
Submission language: Dutch.
How to bid
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