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Supply of an archive and search system including maintenance and support
Leveren van een archief- en zoeksysteem incl. onderhoud en support — original title
Your path to submission
- Deadline: 3 November at 10:00 — 2 days left.
- You submit on TenderNed — not here and not by e-mail. ↗ Submission via TenderNed with an eHerkenning account — issuance for foreign firms can take time; apply early. Sort out account and signature first — not on submission day.
- Offer and evidence in: Dutch.
- Collect your evidence — use the eligibility analysis on this page: it lists the requirements and, for known certificates, how to get them.
What the buyer is looking for
The municipality of Den Helder intends to enter into an Agreement with one (1) Contractor for the provision of an archive and search system, including maintenance and support. The municipality of Den Helder expects a solution from the Tenderer with which it will meet the objectives of the municipality of Den Helder within the scope and frameworks/principles. The municipality of Den Helder expects that the solution offered must be very close to the core competencies of the Tenderer's own organisation, in order to minimise the risks. The municipality of Den Helder is looking for an application for sustainable information management that supports consultation, accountability and archiving of information from multiple (historical and current) sources. The solution supports the organization in complying with the Open Government Act (Woo), AVG and the Archives Act Not Applicable.
Contract
Type of service
Clement What the numbers say about this buyer
- 2% of this buyer's awards went to companies that had already won here before (102 awards since 2015, spread over 42 companies). 98% went to new names.n = 102 awards since 2015
- The award came in at a median 100% of the estimated value (8 awards with both estimate and value) — pricing at the estimate is usually about right here. Sector: 90%.n = 8
- The median procedure drew 2 bids (91 procedures with a bid count); 26% ended with a single bidder. Sector: median 2 bids.n = 91
- 28% of the bids received came from small and medium-sized enterprises (41 procedures with a bid mix). Sector: 47%.n = 41
- 9% of awards went to companies from abroad (102 awards with a known winner country). Sector average: 7%.n = 102
From this buyer's documented awards; comparison values from the same sector and country. Not a forecast, not legal advice. As of 25/10/2026.
Selection criteria — via the ESPD
The buyer states in the notice that eligibility is proven through the European Single Procurement Document (ESPD); the concrete requirements are in the tender documents. The document analysis below extracts them from there — bid and evidence in Dutch.
Eligibility analysis from the tender documents
Tender documents — direct download
Who has won at this buyer so far
Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.
| Company | Awards | Period |
|---|---|---|
| Mandatis | 2 | 2015–2025 |
| Allure Boomverzorging | 2 | 2025–2026 |
| D.G. Groep B.V. | 1 | 2024 |
| Achmea Schadeverzekeringen N.V. | 1 | 2025 |
| Stichting Herstelling | 1 | 2024 |
How often this buyer tenders this kind of work
Tactics
When contracts were awarded in this country and sector, usually only one or two bids came in. A solid bid has a real chance here. (Based on 655 completed awards — not a statement about this procedure.)
This procedure allows 56 days between publication and deadline — typical in this country is 48 (median of 2,911 procedures). A normal window for this market.
Foreign bidders
In the Netherlands · Software & IT systems, 40 contracts went to foreign companies over the last 3 years (of 822 recorded awards) — mostly from Germany, France, Finland.
Submission language: Dutch.
How to bid
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