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Supply of consumables for printers, photocopiers, MFDs and fax machines
Dostawa materiałów eksploatacyjnych do drukarek, kserokopiarek, urządzeń wielofunkcyjnych i faksów — original title
Your path to submission
- Deadline for requests to participate: 31 October 2027 at 15:30 — 364 days left. Two-stage procedure: by this deadline you submit a request to participate (proof of eligibility). Only shortlisted firms are then invited to submit a tender.
- The submission point is stated in the notice (link on this page).
- Offer and evidence in: Polish.
- Collect your evidence — use the eligibility analysis on this page: it lists the requirements and, for known certificates, how to get them.
What the buyer is looking for
This announcement concerns the establishment of a Dynamic Purchasing System (hereinafter referred to as DSZ), taking into account the assumptions of: 1. The subject of contracts successively awarded under the DSZ will be supplies of consumables for printers, photocopiers, multifunctional devices and fax machines. 2. The Ordering Party expects to award one larger order every quarter and 2-3 smaller orders during each quarter. 3. The Ordering Party estimates the total quantity of materials ordered at approximately: 1. Drum 550 pcs. 2. Container for used toner/ink 283 pcs. 3. Tape 80 pcs. 4. Developer 30 pcs. 5. Toner 4164 pcs. 6. Ink 345 pcs. 4. In accordance with the Industrial Property Law Act of 30 June 2000 and the Act of 14 March 2003 on the filing of European patent applications and the effects of the European patent in the Republic of Poland, the products offered may not infringe…
Show full description
… the patent rights of product manufacturers. 5. The materials supplied must not result in restrictions on the functions and capabilities of the equipment and the quality of the printout specified in the technical conditions of the equipment manufacturer. Therefore, the Contractor shall ensure that the offered goods are fully compatible with the devices in which they are to be used as consumables for printing/copying/fax machines. 6. Materials cannot limit full cooperation with software that supervises the operation of the device, including monitoring the condition of consumables. 7. The Contractor shall bear full responsibility for any damage to the Ordering Party's equipment resulting from improper quality of the delivered products, while maintaining the correct conditions of operation of the equipment on the part of the Ordering Party. The Contractor is obliged to cover all costs related to the determination of the causes of damage and their repairs, including an expert opinion carried out by an external independent body, in accordance with the rules described in the Draft Contract. 8. Supplied products must be brand new. The Ordering Party does not allow remanufactured consumables. 9. As part of the execution of the subject of the order, the Contractor will be obliged to collect from the Ordering Party and dispose of legally used toners / inks, as well as containers for used toner / ink in a quantity not greater than delivered, without additional remuneration. 10. Supplied products must be manufactured no earlier than 24 months before the date of delivery. The Contractor will be required to provide a guarantee: 24 months warranty on the drums and 12 months warranty on the remaining assortment, counting from the date of delivery, but not shorter than the manufacturer's warranty. The guarantee period shall run from the date on which the acceptance report is signed without reservations. The guarantee shall cover, inter alia: material and construction defects, as well as failure to meet the parameters or functional functions of the materials declared by the Contractor, repair of detected defects, including replacement of damaged consumables with new ones, replacement of damaged materials that cause incorrect operation of printing and faxing devices. 11. In the event that the subject of the offer will be brand new materials but not produced by the manufacturer of a given device, the Ordering Party to part of the assortment may require the provision of the means of proof in question. This will be communicated with the invitation to tender. Below is detailed information on the above-mentioned measures and the type of the subject of the contract for which they may be required. 1) In accordance with Art. 1 of the Public Procurement Act, the Contractor must attach the following documents to the tender in order to confirm that the products offered meet the technical requirements specified by the Ordering Party: in respect of the headings relating to inkjet inks and toner cartridges for laser printers: documents containing information on the capacity and performance parameters of the same or better than the original produced by the manufacturer,
Contract
Type of service
Clement What the numbers say about this buyer
- In this sector the buyer awards roughly every 3 months (54 awards, most recently August 2026) — by that rhythm the next award was due around October 2026. The last award went to KOMAX 9 sp. z o.o.n = 54
- 28% of this buyer's awards went to companies that had already won here before (1,037 awards since 2015, spread over 521 companies). 72% went to new names.n = 1,037 awards since 2015
- 63% of the bids received came from small and medium-sized enterprises (88 procedures with a bid mix). Sector: 94%.n = 88
- The median procedure drew 2 bids (527 procedures with a bid count); 38% ended with a single bidder. Sector: median 3 bids.n = 527
- The award came in at a median 83% of the estimated value (36 awards with both estimate and value) — pricing at the estimate is usually too high here. Sector: 91%.n = 36
From this buyer's documented awards; comparison values from the same sector and country. Not a forecast, not legal advice. As of 01/11/2026.
Selection criteria — in the procurement documents
The buyer states in the notice that the selection criteria are in the procurement documents (link on this page), not in the EU form. The document analysis below extracts them from there — bid and evidence in Polish.
Eligibility analysis from the tender documents
Tender documents — direct download
Who has won at this buyer so far
Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.
| Company | Awards | Period |
|---|---|---|
| Tauron Dystrybucja S.A. | 21 | 2022–2025 |
| BIEGOSFERA Sp. z o.o. | 14 | 2023–2025 |
| Inter Cars S.A. | 12 | 2019–2026 |
| ALLMEDICA sp. z o.o. | 8 | 2024–2026 |
| Orange Polska S.A. | 7 | 2015–2026 |
How often this buyer tenders this kind of work
Contracting authority contact
Tactics
When this buyer has awarded in this sector, usually about 4 bids came in. A normal field for this market. (Based on 39 completed awards — not a statement about this procedure.)
This procedure allows 1118 days between publication and deadline — typical in this country is 18 (median of 9,435 procedures). Much more generous than usual — time for a thorough bid rather than a quick one.
Foreign bidders
In Poland · Office & computing machinery, 104 contracts went to foreign companies over the last 3 years (of 36,190 recorded awards) — mostly from Germany, France, Greece.
Submission language: Polish.
How to bid
Guide: how to apply on e-Zamówienia (Polen) → Registration, signature, fees — from the operator's bidder manual.
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