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Supply of IT equipment with software and peripherals
Dostawa sprzętu informatycznego z oprogramowaniem i urządzeniami peryferyjnymi — original title
Your path to submission
- Deadline for requests to participate: 29 June 2029 at 11:00 — 971 days left. Two-stage procedure: by this deadline you submit a request to participate (proof of eligibility). Only shortlisted firms are then invited to submit a tender.
- The submission point is stated in the notice (link on this page).
- Offer and evidence in: Polish.
- Collect your evidence — the eligibility requirements are listed on this page; for many of them the analysis explains how to obtain them.
What the buyer is looking for
This announcement concerns the establishment of a Dynamic Purchasing System (hereinafter referred to as DSZ), taking into account the assumptions of: 1. The subject of contracts successively awarded under the DSZ will be the supply of IT equipment. 2. The Ordering Party estimates the total quantity of the ordered assortment at approximately: 1) Computer monitors – 1600 pcs. 2) PCs with operating system – 1200 PCs 3) AiO computers with operating system – 500 pcs. 4) Portable computers with operating system – 500 pcs. 5) Access licences (DEVICE CAL) – 2200 6) Document scanners – 400 pcs. 7) Multifunctional devices - 200 pcs. 8) Printers – 600 pcs. 3. The contracting authority envisages awarding 1 larger contract each year (approx. 400 monitors, 300 computers, 100 portable computers, 400 access licenses) and 1-2 smaller orders during each quarter. The award of contracts will depend on the…
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… needs of the Ordering Party and the resources at its disposal. 4. To confirm that the offered IT equipment meets the requirements of the Ordering Party, the Contractor will be obliged to submit with the tender the means of proof in question. The type of documents will be specified each time in the invitation to tender. 5. If the Contractor fails to submit the above-mentioned evidence or the above-mentioned evidence is incomplete, the Ordering Party will, in accordance with Article 107 of the Public Procurement Act, call for it to be submitted or supplemented. 6. The Contracting Authority may request clarifications on the evidence submitted. The Contracting Authority does not provide for an on-site visit. 7. The contracting authority does not provide for the award of the contracts referred to in Article 214(1)(b) CTMR. 1 point. 8 of the PPL Act. 8. The contracting authority does not provide for an on-site visit. 9.Performance of the order does not require employment on the basis of an employment contract. 10. The contracting authority does not require the employment of persons referred to in Art. 2 point 2 of the Public Procurement Act 11. The contracting authority does not require that only economic operators referred to in Article 94 of the Public Procurement Act may apply for the award of a contract. 12. The Contracting Authority shall not object to the Contractor's obligation to perform key parts of the contract in person. 13. Expected duration of the CSF: until 29.06.2029
Contract
Type of service
Clement What the numbers say about this buyer
- In this sector the buyer awards roughly every 3 months (54 awards, most recently August 2026) — by that rhythm the next award was due around October 2026. The last award went to KOMAX 9 sp. z o.o.n = 54
- 28% of this buyer's awards went to companies that had already won here before (1,037 awards since 2015, spread over 521 companies). 72% went to new names.n = 1,037 awards since 2015
- 63% of the bids received came from small and medium-sized enterprises (88 procedures with a bid mix). Sector: 94%.n = 88
- The median procedure drew 2 bids (527 procedures with a bid count); 38% ended with a single bidder. Sector: median 3 bids.n = 527
- The award came in at a median 83% of the estimated value (36 awards with both estimate and value) — pricing at the estimate is usually too high here. Sector: 91%.n = 36
From this buyer's documented awards; comparison values from the same sector and country. Not a forecast, not legal advice. As of 01/11/2026.
Selection criteria — in the procurement documents
The buyer states in the notice that the selection criteria are in the procurement documents (link on this page), not in the EU form. The document analysis below extracts them from there — bid and evidence in Polish.
Tender documents — direct download
Who has won at this buyer so far
Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.
| Company | Awards | Period |
|---|---|---|
| Tauron Dystrybucja S.A. | 21 | 2022–2025 |
| BIEGOSFERA Sp. z o.o. | 14 | 2023–2025 |
| Inter Cars S.A. | 12 | 2019–2026 |
| ALLMEDICA sp. z o.o. | 8 | 2024–2026 |
| Orange Polska S.A. | 7 | 2015–2026 |
How often this buyer tenders this kind of work
Tactics
When this buyer has awarded in this sector, usually about 4 bids came in. A normal field for this market. (Based on 39 completed awards — not a statement about this procedure.)
This procedure allows 1137 days between publication and deadline — typical in this country is 18 (median of 9,435 procedures). Much more generous than usual — time for a thorough bid rather than a quick one.
Foreign bidders
In Poland · Office & computing machinery, 104 contracts went to foreign companies over the last 3 years (of 36,190 recorded awards) — mostly from Germany, France, Greece.
Submission language: Polish.
How to bid
Guide: how to apply on e-Zamówienia (Polen) → Registration, signature, fees — from the operator's bidder manual.
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