2018HBA009_60 LRS - Signage School and Gym

Such as for the scope of the contract (what, how much, where, when), the lot description specifies a signage package for the Ludwig-Reinhard-Schule and a new 2‑court sports hall in 87600 Kaufbeuren (Am Sonneneck 41). Quantities listed include: Tür-/Belegungsschilder Typ A DIN A5 (20 pieces), Raumschilder Typ B DIN A5 (125 pieces), Wegweiser Typ C Edelstahl (13 pieces), Raumschilder Typ D DIN A6 (3 pieces), Rahmen Flucht-/Rettungsplan DIN A2 (11 pieces), Rahmen Flucht-/Rettungsplan DIN A3 (1 piece), Brandschutzordnung Teil A DIN A4 (7 pieces), Fluchtwegschilder (36 pieces), Ersatzschilder DIN A5 (6 pieces) and Ersatz-Beschriftungseinlagen (60 pieces), all subject to DGNB/QNG requirements. The LV defines that each item includes complete supply and installation, including transport, storage, ladders, scaffolds, fasteners and protection of surrounding surfaces, with proper substrate checks and compliance with relevant DIN standards. The place of performance is Kaufbeuren (NUTS DE272). The schedule in L 214 sets an execution window from calendar week 15/2027 (start) to calendar week 43/2027 (completion); TED provides an indicative start 12/04/2027 and end 29/10/2027. The offer submission deadline is 02/12/2026, 09:30, via the encrypted electronic platform (meinauftrag.rib.de), and the binding period is 61 days. Questions and requests for additional information must be submitted via the platform before 26/11/2026, 09:30.

Such as for award criteria and weighting, the documents make clear that the only award criterion is price. L 211 (section 7) and the TED notice (5.1.10) both state that “Der Preis ist das einzige Zuschlagskriterium”; no qualitative subcriteria or weighting are foreseen. The evaluated price is derived from the recalculated offer sum (Einheitspreise x Mengenansätze), including unconditional discounts (%) entered at the specified place in L 213. Mixed calculations (Mischkalkulationen) that distribute real unit prices across other positions are expressly prohibited and lead to exclusion; if the total for a position does not match quantity × unit price, the unit price prevails. Variants (Nebenangebote) are explicitly not permitted in this procedure; L 211 marks Nebenangebote as “nicht zugelassen”, overriding the generic side‑offer rules in L 212.

Such as for risks and special conditions, there are several layers: general, special and additional contractual conditions (VOL/B, L 214, L 215) plus DGNB/QNG-related obligations. Contract risks include: contractual penalties (Vertragsstrafen) for delays in start, completion or intermediate milestones; L 214 allows daily penalties (percentage of the value of the non-usable part) capped at 5% of the settlement sum, though the exact penalty rate % is not filled in the excerpt and must be checked in the full document. Security: L 214 envisages contract performance security of 5% of the contract sum “Ja/Nein”; the box must be verified but the standard text shows that security may be required by bank or insurance guarantee complying with L 215 (§ 18 VOL/B) conditions (self‑schuldnerische Bürgschaft, waiver of certain defences, unbefristet until return of the deed). Advance payment guarantees (Vorauszahlungsbürgschaft) are regulated and returned after offsetting. Subcontracting and Eignungsleihe are strictly controlled: the bidder must list all outsourced partial services in L 235, and for Eignungsleihe in economic/financial capacity must obtain L 236 with joint liability; the contract conditions (L 212 and L 215) oblige notification and approval of subcontractors and prohibit use of companies that are not suitable or are excluded. DGNB/QNG and Fördermittelanforderungen introduce further performance risks: product selection, documentation, material declarations, product approvals by the DGNB consultant, Baustellenprozess requirements (dust/noise minimization, waste separation, formal documentation) and interior air quality requirements (SOC 1.2) including TVOC/formaldehyde post‑completion measurements; non‑compliant products or emissions can trigger corrective obligations for the contractor. Equal pay and minimum wage obligations, as well as competition‑law penalties (e.g. 5% of the settlement sum in L 215 for anti‑competitive agreements, and 15% contractual damages in L 213 for proven unlawful competition restriction), add further risk. The contract foresees formal acceptance, invoice rules (two copies, clear designation and cumulative performance) and allows the client, in case of early termination, to reassign remaining services without a new tender (subject to non‑excessive pricing), limiting the original contractor’s ability to contest resulting extra costs.

Such as for contradictions or corrections within the documents, the overarching rule is that the long version of the Leistungsverzeichnis issued by the client is “allein verbindlich”, and that any changes or clarifications issued during the tender become part of the offer (L 213). Where generic forms allow options (e.g. Nebenangebote, several main offers, any combination of submission methods), the specific project forms prevail: L 211 and TED state that variants and multiple offers are not allowed, and that electronic submission via the platform in text form is mandatory; offers by e-mail or non‑encrypted channels are excluded. If differing periods appear (e.g. “letzte drei Jahre” in L 124 vs. “letzte fünf Jahre” in TED for references), the project‑specific TED and Fördermittelanforderungen take precedence for the reference requirement (min. 2 comparable references in the last 5 years), while L 124’s generic reference clause is adapted by the wording “Soweit in der Bekanntmachung ein abweichender Zeitraum angegeben wurde, ist dieser maßgebend”. Similarly, DGNB‑Kriterienmatrix and QNG‑Textbausteine state that in case of divergence, the requirements from the DGNB-Kriterienmatrix apply. The documents also clarify that although all missing bidder documents can in principle be requested after the deadline under § 56 VgV, critical formal defects (e.g. missing signature/identifiable bidder in L 213; submission outside the platform; late offers without exculpation) lead to exclusion and cannot be cured. Where any remaining uncertainty or error is perceived, L 212 obliges bidders to notify the contracting authority in text form before submission; otherwise, unchallenged contradictions may limit subsequent remedies.