ZV-GM-26-0267000-4121.02 Framework contracts for office, small and file removals, relocation and transport work, storage, decluttering and disposal services, assembly and disassembly

✓For at least one lot (Lübeck) the maximum framework value is 2,001,000 € net, and there is a maximum of one participant per framework (no multi‑supplier framework).

✓The detailed quantities and service specifications are in the Leistungsverzeichnis/Leistungsprogramm (price list and service description) which must be filled in Excel format and submitted with the offer.

✓Award criteria and weighting are clearly defined and purely MEAT‑based with price and qualitative environmental aspects.

✓Discounts are only considered if they are unconditional percentage reductions on the settlement sum and indicated at the designated place in the offer letter; non‑evaluated discounts still become part of the contract.

✓Variants (Nebenangebote) are not permitted in this procedure according to the tender notice and the specific Angebotsaufforderung, despite general rules on Nebenangebote in the Bewerbungsbedingungen.

✓Risks and special conditions include several contractual and procedural features.

✓Such as: the general contract conditions VOL/B (Ausgabe 2003) and the “Zusätzliche Allgemeine Vertragsbedingungen” of GMSH become part of the contract, and any bidder’s own general terms and conditions will be treated as a change to the tender documents and lead to exclusion.

✓The additional conditions also regulate packaging and transport costs (included in the prices), take‑back and disposal of packing material, and liability for overpayments (repayment within 14 days plus 8 percentage points interest over the base rate).

✓The offer must be in German, submitted electronically via the platform, in text form or with the required electronic signature; bids in other languages need certified German translations for certificates.

✓On contradictions or corrections within the documents, a few points stand out and require careful handling.

✓Such as: the Bewerbungsbedingungen contain general provisions on Nebenangebote (how to mark and describe them) but the specific Angebotsaufforderung states “Nebenangebote sind nicht zugelassen,” and the TED notice confirms “Varianten: Nicht zulässig”; the specific restriction in the Angebotsaufforderung for this measure takes precedence, so bidders must not submit variants.

✓Another tension arises between the Anlage „Vorzulegende Nachweise“ and the eForms/TED text regarding which documents must be submitted with the offer and which only on separate request; the annex lists items 6–14 (including insurance declaration, references, company presentation, Wettbewerbsregister declaration, subcontractor forms and the filled Excel files) under “auf gesondertes Verlangen,” whereas the TED notice describes several of these (especially 12–14) as to be submitted “mit dem Angebot.” In practice, the safe approach is to treat all items expressly mentioned in TED as required with the offer (Leistungsverzeichnis, Fuhrpark and Karton/Mehrwegbehälter Excel forms, subcontractor declaration, etc.), follow the stricter interpretation of the Angebotsaufforderung, and if any doubt remains, use the ad‑hoc communication channel on the platform to request clarification from GMSH before the question deadline.

❓Where the Bekanntmachung and the detailed tender documents conflict, German case‑law generally gives primacy to the detailed tender documents, but bidders are obliged under the Bewerbungsbedingungen to point out perceived ambiguities “unverzüglich” before submitting their offer.