ZV-P9-26-1056000-4121.03 Call for tenders for rolls for the Police Directorate for Education and Training and the riot police Eutin

Regarding the scope of the contract, the texts define what, how much, where and when. Such as: the contract is for the continuous supply of immediately ready-to-eat, fresh rolls (no dough pieces, no raw or frozen products) to the PDAFB SH, delivered to SB32 / Mensa Hubertushöhe, 23701 Eutin. The annual quantities are listed in a separate Leistungsverzeichnis / “Übersicht jährlicher Bedarf an Brötchen zur Angebotserstellung”. Deliveries must ordinarily arrive Monday to Friday by 05:30, but the contractor must, with at least 24 hours’ prior agreement, be able to deliver at other times on weekdays and, if required, also on Saturdays, Sundays and public holidays at any time of day or night. The contract period runs from 01.12.2026 to 30.11.2027, with an option for the contracting authority to extend once by 12 months, but not beyond a total duration of two years (30.11.2028). There is no division into lots; bidders must offer the entire service.

Award criteria and weighting are also clearly defined. Such as: the Zuschlagskriterium is exclusively price, weighted 100%. The price is derived from the “Wertungssumme” calculated from corrected offer totals, taking into account unconditional discounts expressed as a percentage of the billing sum and indicated at the designated spot in the Angebotsschreiben. No qualitative or other criteria are applied according to these documents, and Nebenangebote (variants) are explicitly not permitted, so all bidders must strictly comply with the specified service and delivery conditions.

The texts further set out risks and special conditions. Such as: questions may only be submitted in writing (via e-vergabe system or email to Frau Hanna Diekmann) by 30.10.2026, 23:59; all Q&A are published in a Fragen-Antwort-Katalog. The bid submission deadline is 06.11.2026, 08:30, and the bid validity (Bindefrist) runs until 15.12.2026. Security (Sicherheitsleistungen) and special payment conditions are stated to “entfallen”, but the VOL/B and “Zusätzliche Allgemeine Vertragsbedingungen” apply, including anti-corruption clauses and competition-protection provisions: proven anti-competitive agreements can lead to termination and a lump-sum damages claim of 15% of the settlement sum; certain corrupt acts trigger contractual penalties of 5% of the settlement sum. Overpayments must be repaid with default interest of 8 percentage points above the base rate if not refunded within 14 days. The authority may request further documentation on price calculation or subcontractor suitability. Use of bidders’ own AGB is prohibited and leads to exclusion. Electronic invoicing must be in xRechnung format. No site visit is mentioned; subcontracting is allowed but controlled via the prescribed forms and joint liability where capacities are borrowed.

Finally, the documents indicate contradictions and their resolution. Such as: there are duplicated or older text passages with different dates (e.g. a question deadline listed as 30.10.2025 in one notice but 30.10.2026 in the current Angebotsaufforderung). Given the context and consistent referencing of the 2026 procedure, the applicable statement is the later date 30.10.2026 as shown in the current Aufforderung zur Abgabe eines Angebots. Similarly, general Bewerbungsbedingungen talk about Nebenangebote and product alternatives “oder gleichwertig”, but the specific Aufforderung and Bekanntmachung for this contract expressly state that Nebenangebote are not permitted and that delivery conditions are minimum requirements; therefore, for this procedure, the more specific prohibition of Nebenangebote and the fixed delivery times prevail. Where generic clauses refer to product alternatives or construction-related topics (e.g. FSC/PEFC-certified wood products), these are standard VOL/B-based texts but are not concretely engaged by the bread-roll supply description and should be read as background contractual conditions rather than altering the clear food-supply requirements.