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Purchase of the service of electronic processing and archiving of expense documents
Kuludokumentide elektroonse menetlemis- ja arhiveerimislahenduse teenuse ostmine — original title
Your path to submission
- Deadline: 2 November at 11:00 — 1 day left.
- You submit on Riigihangete register — not here and not by e-mail. ↗
- Collect your evidence — the eligibility requirements are listed on this page; for many of them the analysis explains how to obtain them.
What the buyer is looking for
The object of this procurement is the purchase of the service of electronic processing and archiving of expense documents within 60 months and the performance of other related works/services in accordance with the volumes, conditions and requirements set out in the source documents of this procurement. / Grounds for exclusion and selection criteria: See the tender specifications
Contract
Type of service
Clement What the numbers say about this buyer
- 3% of this buyer's awards went to companies that had already won here before (30 awards since 2019, spread over 15 companies). That is well below the sector norm (37%) — this buyer switches suppliers more often than others.n = 30 awards since 2019
- The median procedure drew 4 bids (28 procedures with a bid count); 21% ended with a single bidder. Sector: median 8 bids.n = 28
- 10% of awards went to companies from abroad (30 awards with a known winner country). Sector average: 12%.n = 30
- 98% of the bids received came from small and medium-sized enterprises (16 procedures with a bid mix). Sector: 99%.n = 16
From this buyer's documented awards; comparison values from the same sector and country. Not a forecast, not legal advice. As of 25/10/2026.
Who has won at this buyer so far
Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.
| Company | Awards | Period |
|---|---|---|
| aktsiaselts Pristis | 2 | 2026 |
| Integreeritud Hooldus Lahendused OÜ | 1 | 2026 |
| ovision OÜ | 1 | 2025 |
| Osaühing Kinnisvarateenindus | 1 | 2026 |
| Reshape OÜ | 1 | 2025 |
Tactics
When contracts were awarded in this country and sector, usually 8 or more bids came in. Many compete here — price and references decide. (Based on 1,113 completed awards — not a statement about this procedure.)
This procedure allows 18 days between publication and deadline — typical in this country is 31 (median of 672 procedures). Much tighter than usual: the first week counts.
The deadline falls on a Monday — your last full working day is the Friday before. Have evidence and guarantees together by Thursday.
Foreign bidders
In Estonia · Business services, 69 contracts went to foreign companies over the last 3 years (of 1,105 recorded awards) — mostly from Germany, United States, France.
How to bid
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