How to bid in this country: portals, deadlines, thresholds →
"Supply of biometric readers (fingerprints) and document readers"
„Dostawa czytników biometrycznych (linii papilarnych) oraz czytników dokumentów” — original title
Your path to submission
- Deadline: 2 November at 12:00 — 1 day left.
- You submit on eZamówienia — not here and not by e-mail. ↗ Submission via eZamówienia: account required; above the EU threshold a qualified signature, nationally the 'trusted signature' often suffices — check the wording. Sort out account and signature first — not on submission day.
- Collect your evidence — the eligibility requirements are listed on this page; for many of them the analysis explains how to obtain them.
What the buyer is looking for
1. Part I: Delivery of 45 brand new, unused and defect-free biometric readers (fingerprint lines) together with the necessary software (drivers), enabling cooperation with the stationary ICT system Stay. The description of the subject-matter of the contract is attached as Annex 3 to the ToR. 1.Where the subject-matter of the contract includes or may include an ICT product, ICT service or ICT process, the economic operator shall offer only those ICT products, ICT services and ICT processes which, at the date of submission of tenders: a) are not indicated in the recommendation referred to in Art. 4 of the Act of 5 July 2018 on the national cybersecurity system (consolidated text: OJ of Laws 2026, item 20, as amended), hereinafter referred to as ‘the Act on the Code of Civil Procedure establishing their negative impact on the fundamental interest of national security; (b)do not include an…
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… ICT product the type of which is specified in the decision recognising the provider as a high-risk provider referred to in Article 67b(b). 15 of the Act on the Code of Civil Procedure, nor the ICT services or ICT process specified in this decision. 2. If the Contractor offers ICT devices, he is obliged to unambiguously identify in the table of the tender form - each ICT device offered, in particular by indicating: a) the name of the solution, manufacturer or supplier, b) the type, model, version or other designation allowing its identification, c) the series or product line, d) the proposed software, code or license name version of the operating system or firmware, e) the function performed in the performance of the contract, etc., 9. The lack of unambiguous identification of the ICT device offered shall be borne by the Contractor. 3. If it appears from the content of the tender, the documents submitted with the tender or the contractor’s explanations that the tender includes equipment: a) included in the recommendation referred to in Art. 4 of the Code of Civil Procedure Act, b) indicated in the decision on recognition as a high-risk supplier, as provided for in Article 67b para. 15 and 16 of the Code of Civil Procedure Act (it is sufficient to indicate the ICT product, ICT service or ICT process in the decision, but it is not necessary to recognize the contractor itself as a high-risk supplier), the offer will be subject to rejection pursuant to Art. 1 point 17 or point 19 of the Public Procurement Act Whenever trade marks, patents or origins, sources or specific processes, as well as standards, technical assessments, technical specifications and technical reference systems are used in the content of the tender specifications, including in the description of the subject matter of the contract, the Contracting Authority shall accept a solution equivalent to that described. Equivalent product for the specified subject of the contract means a product with the parameters of minimum requirements specified (listed) and specified in the detailed scope, description of the subject of the contract contained in Annex 3 to the tender specification. The Ordering Party allows the submission of materials, goods or equivalent solutions, and any goods specified in the documentation, originating from specific manufacturers, specify the minimum quality parameters and functional characteristics that the goods must meet in order to meet the requirements set by the Ordering Party and constitute only a quality standard of the subject of the contract. By recording the minimum requirements of quality parameters, the Ordering Party understands the requirements of goods contained in generally available sources, catalogues, manufacturers' websites. Operating with exemplary manufacturer's names is only aimed at clarifying the level of the Ordering Party's expectations in relation to a specific solution. The Ordering Party, when describing the subject of the contract, indicating the designation of a specific manufacturer (supplier) or a specific product, simultaneously allows equivalent products with quality parameters and performance characteristics, at least at the level of the parameters of the indicated product, thus recognizing each product with the indicated parameters or better. The use of producer/product names is purely illustrative. By an equivalent quality standard it understands
Contract
Type of service
Clement What the numbers say about this buyer
- In this sector the buyer awards roughly every 5 months (12 awards, most recently September 2026) — the next award is due around February 2027 by that rhythm. The last award went to Senetic S.A.n = 12
- 21% of this buyer's awards went to companies that had already won here before (214 awards since 2015, spread over 163 companies). That is well below the sector norm (36%) — this buyer switches suppliers more often than others.n = 214 awards since 2015
- The median procedure drew 2 bids (14 procedures with a bid count); 43% ended with a single bidder. Sector: median 3 bids.n = 14
- 1% of awards went to companies from abroad (214 awards with a known winner country). Sector average: 0%.n = 214
- 0% of the bids received came from other countries (7 procedures with a bid mix) — all bidders, not just the winners. Sector: 2%.n = 7
From this buyer's documented awards; comparison values from the same sector and country. Not a forecast, not legal advice. As of 01/11/2026.
Who has won at this buyer so far
Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.
| Company | Awards | Period |
|---|---|---|
| Partner Papes Sp. z o.o. | 6 | 2022–2025 |
| BONNIER BUSINESS (POLSKA) SPÓŁKA Z OGRANICZONĄ ODPOWIEDZIALNOŚCIĄ | 6 | 2022–2025 |
| TRANSACTOR SECURITY SPÓŁKA Z OGRANICZONĄ ODPOWIEDZIALNOŚCIĄ | 4 | 2021–2026 |
| Poczta Polska S.A. | 4 | 2019–2023 |
| Polska Press spółka z ograniczoną odpowiedzialnością | 4 | 2022–2023 |
How often this buyer tenders this kind of work
Contracting authority contact
Tactics
When this buyer has awarded in this sector, there was usually a single bid in the end. A solid bid has a real chance here. (Based on 4 completed awards — not a statement about this procedure.)
This procedure allows 10 days between publication and deadline — typical in this country is 18 (median of 9,435 procedures). Much tighter than usual: the first week counts.
The deadline falls on a Monday — your last full working day is the Friday before. Have evidence and guarantees together by Thursday.
Foreign bidders
In Poland · Office & computing machinery, 104 contracts went to foreign companies over the last 3 years (of 36,190 recorded awards) — mostly from Germany, France, Greece.
How to bid
Guide: how to apply on e-Zamówienia (Polen) → Registration, signature, fees — from the operator's bidder manual.
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