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ZP.120.2026 Supply of engine, transmission and hydraulic oils, lubricants and operating fluids

ZP.120.2026 Dostawa olejów silnikowych, przekładniowych i hydraulicznych, środków smarnych oraz płynów eksploatacyjnych — original title

PLPoland · KrakówBELOW THRESHOLD — NOT ON TED

Your path to submission

  1. Deadline: 4 November at 10:00 — 3 days left.
  2. You submit on eZamówienia — not here and not by e-mail. ↗ Submission via eZamówienia: account required; above the EU threshold a qualified signature, nationally the 'trusted signature' often suffices — check the wording. Sort out account and signature first — not on submission day.
  3. Collect your evidence — the eligibility requirements are listed on this page; for many of them the analysis explains how to obtain them.
Compiled automatically from notice and documents — no guarantee; the procedure's wording is binding.

What the buyer is looking for

1. The subject of the contract is the successive supply of engine, transmission and hydraulic oils, technical lubricants and operating fluids for the police units of the Małopolska Province. 2. A detailed description of the assortment and the maximum order quantities can be found in Annex 2 to this tender specification. Attachment is also a price form. 3. The products offered by the Contractor must meet all the requirements specified by the Contracting Authority in Annex 2 to the ToR. 4. If the documents constituting the description of the subject of the contract indicate the trade name of the company, goods or product, the Ordering Party - in relation to the parameters indicated directly in the documentation of conduct, or data (technical or any other), identifying the product or product - allows equivalent solutions in accordance with the technical data and parameters contained in the…

Show full description

… above-mentioned documentation. Equivalent solutions should be understood as solutions with parameters not inferior to those required and included in the documentation. 5. The contracting authority shall accept solutions equivalent to the standards, technical assessments, technical specifications and technical reference systems described in the procurement documentation, in accordance with Art. 4 of the Public Procurement Act 6. The products delivered must come exclusively from current production (date of manufacture: not earlier than 6 months before the date of delivery) and have a guaranteed shelf life (storage period until use) of not less than 24 months from the date of delivery. The Contractor will be required to provide a declaration confirming the above guaranteed durability for each delivery of the product. 7. The delivered products must not contain components derived from the regeneration of overworked products and additives that may cause failure to meet the warranty period. 8. The Ordering Party reserves the right to perform at the Contractor's expense three tests, freely selected samples from among the delivered engine or transmission oils, during the term of the contract. Samples of the selected oil will be taken in the amount of 3 pieces, in the presence of representatives of the Ordering Party and the Contractor. Samples shall be described, sealed and sealed. One of the samples will be sent for examination on the basis of the sampling protocol, the second will remain secured with the Ordering Party and the third for the Contractor. 9. The Ordering Party, regardless of the wording of point. 8, reserves the right to test more samples of any engine or transmission oil taken in accordance with the procedure specified in paragraph. 8. If the result of the test confirms that the product complies with the minimum technical parameters set out in Annex 2 to the ToR, the costs of the test shall be borne by the Contracting Authority. If the examination reveals that the product does not comply with the minimum technical parameters set out in Annex 2 to the ToR, the costs of the examination will be charged to the Contractor. 10. The Contractor shall deliver the ordered goods by his own transport to the Ordering Party's warehouses located in: a) Krakow, ul. Konarskigo 43, (b) Kraków, ul. Mogilska 109, (c) Tarnów, ul. Jastruna 4, d) Nowy Sącz, ul. First Podhale Rifle Regiment 5. 11. The Ordering Party allows for the possibility of delivery by courier, provided that each time the Ordering Party will have the opportunity to verify the delivery with the order placed before confirming the receipt of the parcel from the courier. If objections are found, the goods will not be collected. 12. All details related to the performance of deliveries are set out in the draft contract (Annex 4 to the ToR).

Machine translation (EU eTranslation) — official wording via the PDF link.

Contract

TypeServices
Estimated valuenot published — common for below-threshold procedures
Published20 Oct 2026

Type of service

09 · Petroleum & fuels24 · Chemical products
CPV 09211000-1 · 24961000-8 · 24951100-6

Clement What the numbers say about this buyer

  • In this sector the buyer awards roughly every 4 months (21 awards, most recently September 2026) — the next award is due around December 2026 by that rhythm. The last award went to Unimot Energia i Gaz Sp. z o.o.n = 21
  • 28% of this buyer's awards went to companies that had already won here before (1,037 awards since 2015, spread over 521 companies). 72% went to new names.n = 1,037 awards since 2015
  • The median procedure drew 2 bids (527 procedures with a bid count); 38% ended with a single bidder. Sector: median 3 bids.n = 527
  • The award came in at a median 83% of the estimated value (36 awards with both estimate and value) — pricing at the estimate is usually too high here. Sector: 92%.n = 36
  • 7% of awards went to companies from abroad (1,037 awards with a known winner country). Sector average: 1%.n = 1,037

From this buyer's documented awards; comparison values from the same sector and country. Not a forecast, not legal advice. As of 01/11/2026.

Clement
References and certificates from your home country count fully across the EU — that is what European procurement law is for.
You don't need a GmbH or Ltd for this procedure — sole traders and freelancers may bid (Art. 19 Dir. 2014/24/EU). Eligibility counts, not legal form. More in the guide →

Who has won at this buyer so far

Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.

CompanyAwardsPeriod
Tauron Dystrybucja S.A.212022–2025
BIEGOSFERA Sp. z o.o.142023–2025
Inter Cars S.A.122019–2026
ALLMEDICA sp. z o.o.82024–2026
Orange Polska S.A.72015–2026
From the recorded awards · regular winners know this buyer's requirements — that is your competition.

How often this buyer tenders this kind of work

3
2021
3
2022
8
2023
9
2024
6
2025
12
2026
41 procedures in this category since 2019. Public procurement repeats itself — those who know the rhythm prepare instead of reacting.

Contracting authority contact

·
Deadline — Wednesday 4 November at 10:00

Tactics

When this buyer has awarded in this sector, usually only one or two bids came in. A solid bid has a real chance here. (Based on 4 completed awards — not a statement about this procedure.)

This procedure allows 15 days between publication and deadline — typical in this country is 18 (median of 9,435 procedures). A normal window for this market.

Foreign bidders

In Poland · Petroleum & fuels, 93 contracts went to foreign companies over the last 3 years (of 26,140 recorded awards) — mostly from Spain, Germany, France.

Measured from linked award data; foreign winners bidding through a local subsidiary count as domestic — the true share is higher.

How to bid

Guide: how to apply on e-Zamówienia (Polen) → Registration, signature, fees — from the operator's bidder manual.

Read the full notice — Original + documents
Goes directly to this tender on eZamówienia. The full specification and all annexes are there.
Put together the evidence
Certificates, references and your price — as set out in the notice.
Submit via eZamówienia before the deadline
Electronic submission — allow time for the portal registration the first time.
To the procurement portal →
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