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Announcement of Electronic Document Management System (EMMS)
Προκήρυξη Συστήματος Ηλεκτρονικής Διαχείρισης Εγγράφων (ΣΗΔΕ) — original title
Your path to submission
- Deadline: 9 November at 17:00 — 8 days left.
- You submit on ΚΗΜΔΗΣ / ΕΣΗΔΗΣ — not here and not by e-mail. ↗
- Collect your evidence — the eligibility requirements are listed on this page; for many of them the analysis explains how to obtain them.
What the buyer is looking for
1. The request concerns the supply, installation, configuration of a modern Electronic Document and Digital Signature Management (EDM) system. The EDIS will serve the needs of digital processing of documents of staff, who participate in every way throughout the life cycle of all kinds of documents. It also includes a subsystem for receiving requests from citizens/businesses. 2. The procurement project of the Electronic Document and Digital Signature Management (EDM) system includes four years of maintenance/technical support, in addition to the first year of free warranty/maintenance/technical support provided free of charge. It concerns the years 2028-2031.
Contract
Type of service
Clement What the numbers say about this buyer
- In this sector the buyer awards roughly every 10 months (4 awards, most recently August 2026) — the next award is due around June 2027 by that rhythm. The last award went to COSMOS BUSINESS SYSTEMS AEBE.n = 4
- 53% of this buyer's awards went to companies that had already won here before (233 awards since 2023, spread over 110 companies). 47% went to new names.n = 233 awards since 2023
- The median procedure drew just one bid (68 procedures with a bid count); 85% ended with a single bidder. Sector: median 1 bid.n = 68
- Not one of the 233 awards with a known winner country has gone to a foreign company so far. Sector average: 2%.n = 233
From this buyer's documented awards; comparison values from the same sector and country. Not a forecast, not legal advice. As of 01/11/2026.
Who has won at this buyer so far
Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.
| Company | Awards | Period |
|---|---|---|
| ERGO CLEANING SERVICES OE | 17 | 2024–2026 |
| Cosmos Business Sysmems Συστήματα πληροφορικής και τηλεπικοινωνιών ΑΕΒΕ | 13 | 2024–2026 |
| ΦΑΣΜΑ ΑΕ | 7 | 2025–2026 |
| TIME CONTROL ΜΟΝΟΠΡΟΣΩΠΗ ΙΚΕ | 7 | 2024–2026 |
| ΑΝΤΩΝΙΟΣ Κ. ΚΟΡΙΑΝΙΤΗΣ ΙΚΕ Ι.Ε.Π.Υ.Α | 6 | 2023–2025 |
How often this buyer tenders this kind of work
Tactics
When contracts were awarded in this country and sector, there was usually a single bid in the end. A solid bid has a real chance here. (Based on 2,896 completed awards — not a statement about this procedure.)
This procedure allows 39 days between publication and deadline — typical in this country is 34 (median of 2,398 procedures). A normal window for this market.
The deadline falls on a Monday — your last full working day is the Friday before. Have evidence and guarantees together by Thursday.
Foreign bidders
In Greece · Software & IT systems, 148 contracts went to foreign companies over the last 3 years (of 7,472 recorded awards) — mostly from Italy, Germany, Cyprus.
How to bid
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