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REQUEST FOR OFFER: Energy audits, renovation passports and energy certificates
TARJOUSPYYNTÖ: Energiakatselmukset, perusparannuspassit ja energiatodistukset — original title
Your path to submission
- Deadline: 11 November at 12:00 — 10 days left.
- You submit on Hilma — not here and not by e-mail. ↗
- Collect your evidence — the eligibility requirements are listed on this page; for many of them the analysis explains how to obtain them.
What the buyer is looking for
REQUEST FOR OFFER: Energy audits, renovation passports and energy certificates The City of Hämeenlinna (contracting entity) requests your offers for the various energy audit models (so-called Motiva energy audits), renovation passports and energy certificates that are supported by the Ministry of Economic Affairs and Employment. The procurement is not divided into lots. The City of Hämeenlinna's urban strategy aims to ensure that properties are healthy, safe, energy-efficient and used efficiently. One means of achieving this goal has been the Local Government Energy Efficiency Agreement (KETS). The City of Hämeenlinna is also committing to the Public Sector Energy Efficiency Agreement (JETS) for the 2026-2035 period. The procurement supports the objectives of this agreement, such as 1) Continuous and systematic work to identify and implement energy saving opportunities in buildings, e.g.…
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… through energy audits 2) Energy-efficient HVAC procurement 3) Energy-efficient property management and maintenance 4) Energy management development 5) Renovation passports The subject of the reviews, renovation passports and energy certificates are properties managed by the facility services of the City of Hämeenlinna, insofar as the City is responsible for the energy use and costs of the properties. There are approximately 140 buildings and their total area is approximately 230,000 m2. The building stock mainly consists of schools and kindergartens equipped with conventional HVAC technology and centralised RAU. The sites are connected to the remote control room system of the City of Hämeenlinna. The City of Hämeenlinna has a maintenance book system in use, from which the service provider can use the building operating and maintenance instructions, LVISA drawings, floor plans, service requests, maintenance books, PTSs and any other technical reports as the basis for the work. In addition to the central city of Hämeenlinna, the buildings are also located in the former municipalities of Kalvola, Rengo, Hauho, Tuulos and Lammi. It is a service contract in accordance with the Procurement Act 1397/2016, the estimated value of which, excluding VAT, is approximately EUR 90.000. It is a value that is not binding on the contracting entity. It is a service contract above national claw value and it is an open procedure framework agreement with open electronic access to procurement documents. The benchmark is the most economically advantageous solution with a price weight of 80% and quality of 20%. Three contractors will be selected for the contract period. The contract will start on 28 June 2027.
Contract
Type of service
Clement What the numbers say about this buyer
- In this sector the buyer awards roughly every 11 months (40 awards, most recently July 2026) — the next award is due around May 2027 by that rhythm. The last award went to Traficon Oy.n = 40
- The median procedure drew 6 bids (195 procedures with a bid count); 7% ended with a single bidder. Sector: median 8 bids.n = 195
- 28% of this buyer's awards went to companies that had already won here before (291 awards since 2017, spread over 174 companies). 72% went to new names.n = 291 awards since 2017
- The award came in at a median 87% of the estimated value (15 awards with both estimate and value) — pricing at the estimate is usually too high here. Sector: 79%.n = 15
- 5% of awards went to companies from abroad (291 awards with a known winner country). Sector average: 1%.n = 291
From this buyer's documented awards; comparison values from the same sector and country. Not a forecast, not legal advice. As of 01/11/2026.
Who has won at this buyer so far
Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.
| Company | Awards | Period |
|---|---|---|
| Pekolan Liikenne oy | 11 | 2019–2025 |
| Vekka Group Oy | 11 | 2020–2021 |
| Vekka Liikenne Oy · LAHTI | 9 | 2018–2023 |
| HämeBus Oy | 4 | 2023–2025 |
| Ventoniemi Oy | 4 | 2023–2024 |
How often this buyer tenders this kind of work
Tactics
When this buyer has awarded in this sector, usually 5 or more bids came in. Many compete here — price and references decide. (Based on 7 completed awards — not a statement about this procedure.)
This procedure allows 19 days between publication and deadline — typical in this country is 32 (median of 1,471 procedures). Much tighter than usual: the first week counts.
Foreign bidders
In Finland · Architecture & engineering, 33 contracts went to foreign companies over the last 3 years (of 5,206 recorded awards) — mostly from Sweden, Poland, Italy.
How to bid
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