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Framework contract for the purchase and supply of mobile sports equipment, teaching aids and other equipment for Potsdam sports halls and exercise rooms
Rahmenvertrag für den Kauf und die Lieferung von beweglichen Sportgeräten, Lehrmitteln und sonstiger Ausstattung für Potsdamer Sporthallen und Bewegungsräume — original title
Your path to submission
- Deadline: 25 November at 09:00 — 24 days left.
- You submit on Vergabemarktplatz (cosinex) — not here and not by e-mail. ↗ Free bidder account on the cosinex platform required (created instantly); offers go through the bidding tool, usually plain text form suffices — no qualified signature. Sort out account and signature first — not on submission day.
- Offer and evidence in: German.
- Collect your evidence — use the eligibility analysis on this page: it lists the requirements and, for known certificates, how to get them.
What the buyer is looking for
3. Scope of services, estimated order volume and prices The prices offered in the list of services include all ancillary services required for the complete provision of services. These include in particular: - Delivery free of charge of large equipment (e.g. bars, floating beams, gymnastic boxes, etc.) and cabinets - Unpacking and disposal of packaging material for large equipment and cabinets - Ready-to-use installation (assembly) in perfect and clean condition at the final place of use for large equipment and cabinets - Delivery of small quantities of sports teaching materials (e.g. balls, rackets, games) by post to the secretariat or for the attention of a school contact person possible - Information to the contractor as soon as 50 %, 75 % and 90 % of the upper limit are reached - Annual dispatch of an evaluation of the commissioned and billed orders to the client by 30 April of the…
Show full description
… following year The quantities indicated in the service schedule refer to the entire service period (including the one-time optional extension) and are based on the recommendations of the brochure "Sports venues - Indoor equipment with equipment for teaching" by the Ministry of Education, Youth and Sport-Wuerttemberg and the experience of the school owner from previous tenders. The quantities were then scaled up to fit out the four gymnasiums. They are only used for price calculation and comparability of the offers. There is no minimum purchase obligation on the part of the client. Estimates of the contracting authority on the expected call for services: Contract duration (2 years) - 2027: EUR 269 500 (net) - 2028: EUR 169,500 (net) Optional extension (2 years) - 2029: EUR 169 500 (net) - 2030: EUR 69 600 (net) The maximum call volume (framework ceiling) is set as follows: Framework ceiling of maximum 4 years for the entire duration of the contract (including optional renewal): EUR 813 720 (net) 4. 4.1 General No later than two weeks after the respective receipt of the call-off (see framework contract for specifications for placing the order), the contractor shall send an order confirmation to the client. The contractor shall agree on a delivery day with the principal. Delivery must be made no later than 14 weeks after order confirmation. In principle, delivery is possible from Monday to Friday from 8 a.m. to 3 p.m. Exceptions are possible if a different delivery time has been agreed upon with the consent and prior telephone agreement with the headmaster. A total delivery is required. Partial deliveries are only permitted if agreed in advance. The Contractor shall take all necessary measures to ensure that there is no soiling or damage to the supplies and adjacent components. In addition, any soiling or damage must be reported immediately to the contact person in the facility. Deliveries shall always be made at the expense and risk of the Contractor. An elevator or ground-level access is not available at every service location. The closure of the delivery zone (e.g. no-hold zone) will be ensured and financed by the contractor. This will be the case with three extensive sports hall equipment (Dalton-Gymnasium, Clara-Immerwahr-Gymnasium, Gesamtschule Krampnitz). It is to be expected that the deliveries and assembly must take place during the day-to-day operation of the schools. All on-site personnel of the contractor must be able to communicate in the German language in order to be able to follow possible instructions on site if necessary.
Contract
Type of service
Clement What the numbers say about this buyer
- 29% of this buyer's awards went to companies that had already won here before (76 awards since 2017, spread over 54 companies). 71% went to new names.n = 76 awards since 2017
- The median procedure drew 3 bids (74 procedures with a bid count); 38% ended with a single bidder. Sector: median 2 bids.n = 74
- Across 5 procedures with structured selection criteria, this buyer most often required: Share of subcontractors (5 of 5), References: services (4 of 5), References: supplies (1 of 5).n = 5
- Not one of the 76 awards with a known winner country has gone to a foreign company so far. Sector average: 1%.n = 76
- From notice to award takes a median 84 days here (14 procedures). Sector: 75 days.n = 14
From this buyer's documented awards; comparison values from the same sector and country. Not a forecast, not legal advice. As of 01/11/2026.
What you must prove — eligibility criteria
From the notice of the same procedure on TED — Tenders Electronic Daily.
Sofern nichts anderes geregelt ist, ist die Beibringung als Eigenerklärung ausreichend. Mit dem Angebot sind einzureichen: Eigenerklärung über mindestens 2 abgeschlossene unternehmensbezogene(n) geeignete Referenz(en) aus den letzten 3 Jahren (rückwirkend ab E… read in fullcollapse
Sofern nichts anderes geregelt ist, ist die Beibringung als Eigenerklärung ausreichend. Mit dem Angebot sind einzureichen: - Eigenerklärung über Unteraufträge/Kapazitäten anderer Unternehmen (Eignungsleihe) (Formular 4.3 EU), sofern einschlägig. Es sind Angabe… read in fullcollapse
Tender documents — direct download
Part of a larger project
- Lehrmitteln und sonstiger Ausstattung für Potsdamer Sporthallen und BewegungsräumeDeadline 25 Novthis lot
- Lehrmit...Deadline 25 Nov
Who has won at this buyer so far
Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.
| Company | Awards | Period |
|---|---|---|
| Sweco GmbH | 4 | 2017–2021 |
| Baum- & Landschaftspflege GmbH · Potsdam | 4 | 2014–2020 |
| PROSOZ Herten GmbH · Herten | 4 | 2019–2025 |
| DRK Fahrdienste Potsdam/Brandenburg gGmbH · Nuthetal | 3 | 2025 |
| L.S Sicherheitsdienst GmbH · Werder | 3 | 2025 |
Contracting authority contact
Tactics
When contracts were awarded in this country and sector, usually only one or two bids came in. A solid bid has a real chance here. (Based on 667 completed awards — not a statement about this procedure.)
This procedure allows 33 days between publication and deadline — typical in this country is 32 (median of 20,496 procedures). A normal window for this market.
Foreign bidders
In Germany · Musical & sports goods, 8 contracts went to foreign companies over the last 3 years (of 699 recorded awards).
Submission language: German.
How to bid
Guide: how to apply on cosinex Vergabemarktplatz / DTVP → Registration, signature, fees — from the operator's bidder manual.
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