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Procurement of a software solution for automated email archiving
Beschaffung einer Softwarelösung zur automatisierten E-Mail-Archivierung — original title
Your path to submission
- Deadline: 26 November — 26 days left. The source gives only the day, no time of day — on the portal the deadline is usually in the morning. Check the exact time there before you plan.
- You submit on Deutsche eVergabe — not here and not by e-mail. ↗
- Collect your evidence — the eligibility requirements are listed on this page; for many of them the analysis explains how to obtain them.
What the buyer is looking for
The subject of the tender is the procurement, introduction, configuration, documentation, maintenance and support of a software solution for central e-archiving. - Provision of the software including required licenses Software as a Service (SaaS) Phase 1 (Start State): On -Mail- as a hybrid / subscription solution (cf. points 6.1.3 and 6.1.4) as a target image: -Premises / Hybrid Phase 2 (target state): Software -as -a -Service (SaaS) / Cloud - Installation or deployment, configuration and commissioning - Integration with Microsoft Exchange On - Use from Microsoft Outlook and Outlook Web - Testing, piloting and productive implementation - Technical and operational ...
Excerpt from the tender documents (LV_E-Mail Archivierung.pdf), machine-translated — the original is under “Documents”.
Contract
Type of service
Clement What the numbers say about this buyer
- In this sector the buyer awards roughly every 6 months (7 awards, most recently June 2026) — the next award is due around December 2026 by that rhythm. The last award went to Avelios Medical GmbH.n = 7
- 42% of this buyer's awards went to companies that had already won here before (32 awards since 2019, spread over 19 companies). 58% went to new names.n = 32 awards since 2019
- The median procedure drew 2 bids (30 procedures with a bid count); 40% ended with a single bidder. Sector: median 1 bid.n = 30
- 0% of the bids received came from other countries (9 procedures with a bid mix) — all bidders, not just the winners. Sector: 6%.n = 9
- Across 4 procedures with structured selection criteria, this buyer most often required: Minimum annual headcount (4 of 4), Professional liability insurance (4 of 4), Minimum annual turnover (4 of 4), Trade register enrolment (4 of 4).n = 4
From this buyer's documented awards; comparison values from the same sector and country. Not a forecast, not legal advice. As of 01/11/2026.
Tender documents — direct download
Who has won at this buyer so far
Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.
| Company | Awards | Period |
|---|---|---|
| Concat AG · Bensheim | 5 | 2025–2026 |
| LADR GmbH Medizinisches Versorgungszentrum Dr. Kramer und Kollegen · Geesthacht | 3 | 2025 |
| Basic Medical Services GmbH · Lünen | 3 | 2025 |
| alsterarbeit gGmbH | 2 | 2026 |
| CANCOM GmbH | 2 | 2021–2023 |
How often this buyer tenders this kind of work
Tactics
When this buyer has awarded in this sector, usually only one or two bids came in. A solid bid has a real chance here. (Based on 9 completed awards — not a statement about this procedure.)
This procedure allows 34 days between publication and deadline — typical in this country is 32 (median of 20,496 procedures). A normal window for this market.
Foreign bidders
In Germany · Software & IT systems, 347 contracts went to foreign companies over the last 3 years (of 16,515 recorded awards) — mostly from Switzerland, Italy, Austria.
How to bid
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