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AP5 - Three immersive VR films for Cologne Zoo

AP5 - Drei immersive VR-Filme für den Kölner Zoo — original title

DEGermany · KölnBELOW THRESHOLD — NOT ON TED

Your path to submission

Deadline: 2 November at 12:00 — 1 day left. The buyer has extended the deadline — previously 29 October.
You submit on Vergabemarktplatz (cosinex) — not here and not by e-mail. ↗ Free bidder account on the cosinex platform required (created instantly); offers go through the bidding tool, usually plain text form suffices — no qualified signature. Sort out account and signature first — not on submission day.
Collect your evidence — use the eligibility analysis on this page: it lists the requirements and, for known certificates, how to get them.

Compiled automatically from notice and documents — no guarantee; the procedure's wording is binding.

What the buyer is looking for

The purpose of the contract is to provide technical and conceptual advice as well as the design and production of three immersive VR films with a binding length of 12 minutes each on species conservation projects of the Cologne Zoo in Madagascar, Eswatini and Vietnam. The service includes in particular the preparation of the production concepts, pre-production, international filming, post-production, sounding, German and English language versions, closed captions, a German audio description version, a German version in light language, independently usable 2D versions, technical documentation as well as the structured handover of the agreed film, raw and project files. The contract also includes the complete organisation and calculation of the necessary travels, permits and local production services. The procurement of VR hardware, playback software and the installation and operation of…

Show full description

… the later VR station are not covered by the contract. The project is funded by the European Regional Development Fund (ERDF) under the ERDF 20500084 funding mark. The contractor has taken into account the resulting requirements in particular for verifiable performance, documentation, publicity and participation in checks.

Machine translation (EU eTranslation) — official wording via the PDF link.

Contract

BuyerAktiengesellschaft Zoologischer Garten Köln

TypeServices

Estimated valuenot published — common for below-threshold procedures

Published13 Oct 2026

ProcedureUVgO

Place of performanceKöln

Type of service

92 · Culture & sport

CPV 92110000 · 92111100 · 92112000

Clement

In comparable contracts in this sector nationwide (1,782 with a known bid count), usually only 2 offers came in — a solid bid has real chances.

References and certificates from your home country count fully across the EU — that is what European procurement law is for.

Eligibility analysis from the tender documents

Tender documents — direct download

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AP5_Anlage_A1_Inhaltliche_Grundlagen.pdf

Specifications and annexes at the buyer — usually viewable without registration

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AP5_Vergabeunterlage_VR-Film_FINAL.pdf

Specifications and annexes at the buyer — usually viewable without registration

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AP5_Anlage_A2_Preisblatt.xlsx

Specifications and annexes at the buyer — usually viewable without registration

Contracting authority contact

Email[email protected]

Deadline — Monday 2 November at 12:00

Tactics

When contracts were awarded in this country and sector, usually only one or two bids came in. A solid bid has a real chance here. (Based on 1,782 completed awards — not a statement about this procedure.)

This procedure allows 20 days between publication and deadline — typical in this country is 32 (median of 20,071 procedures). Much tighter than usual: the first week counts.

The deadline falls on a Monday — your last full working day is the Friday before. Have evidence and guarantees together by Thursday.

The rules of the market →

Foreign bidders

In Germany · Culture & sport, 31 contracts went to foreign companies over the last 3 years (of 1,863 recorded awards) — mostly from Italy, Belgium, Spain.

Measured from linked award data; foreign winners bidding through a local subsidiary count as domestic — the true share is higher.

How to bid

Guide: how to apply on cosinex Vergabemarktplatz / DTVP → Registration, signature, fees — from the operator's bidder manual.

Read the full notice — Original + documents

Goes directly to this tender on Vergabemarktplatz (cosinex). The full specification and all annexes are there.

This procedure is published on 2 portals

Several portals carry the same procedure: Vergabemarktplatz (cosinex), evergabe.NRW. Check which one the buyer names as the submission point.

Vergabemarktplatz (cosinex)Submission portalevergabe.NRWSubmission portal

Put together the evidence

Certificates, references and your price — as set out in the notice.

Submit via Vergabemarktplatz (cosinex) before the deadline

Electronic submission — allow time for the portal registration the first time.

To the procurement portal →

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