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Approval office Koblenz_Supply of badges
Zulassungsstelle Koblenz_Lieferung von Plaketten — original title
Your path to submission
- Deadline: 4 November at 09:00 — 3 days left.
- You submit on Vergabemarktplatz (cosinex) — not here and not by e-mail. ↗ Free bidder account on the cosinex platform required (created instantly); offers go through the bidding tool, usually plain text form suffices — no qualified signature. Sort out account and signature first — not on submission day.
- Collect your evidence — use the eligibility analysis on this page: it lists the requirements and, for known certificates, how to get them.
Contract
Type of service
Clement What the numbers say about this buyer
- 27% of this buyer's awards went to companies that had already won here before (282 awards since 2018, spread over 206 companies). That is well below the sector norm (39%) — this buyer switches suppliers more often than others.n = 282 awards since 2018
- The median procedure drew 3 bids (275 procedures with a bid count); 27% ended with a single bidder. Sector: median 4 bids.n = 275
- Across 33 procedures with structured selection criteria, this buyer most often required: Quality control by institutes (22 of 33).n = 33
- 89% of the bids received came from small and medium-sized enterprises (6 procedures with a bid mix). Sector: 95%.n = 6
- Not one of the 282 awards with a known winner country has gone to a foreign company so far. Sector average: 0%.n = 282
From this buyer's documented awards; comparison values from the same sector and country. Not a forecast, not legal advice. As of 01/11/2026.
Tender documents at a glance
The essentials of the tender documents, checked statement by statement against the documents. For your bid, the original documents count.
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✓ found in the documents · ❓ not found in the documents or general statement
The input text contains essential extracts from the procurement documents of a public tender in Germany (city of Koblenz, federal state of Rhineland-Palatinate) for the supply of badges for the admission office of Koblenz.
This is a procurement procedure according to the sub-threshold procurement regulation (UVgO), with references to German procurement law, the Rhineland-Palatinate State Tariff Compliance Act (LTTG) and the VOL/B.
The perspective is that of a German contracting authority; other countries are mentioned only indirectly via references to EU Member States in relation to LTTG exceptions.
With regard to what the tenderer is required to submit and the minimum requirements, the documents contain a number of mandatory forms.
For example, tender letter 633, the specifications (long version binding), the self-declaration of suitability 124 LD (or alternatively prequalification/EEA) and, where relevant, declaration group 234, declaration on the use of timber products 248 and declaration against exploitative child labour must be used.
In addition, according to the announcement, proof of a current certification according to TU4 TÜV iT for safe production and storage must be submitted with the offer, as well as a data protection self-declaration ("Annex A – TOMs" or own TOMs).
The 124 LD requires, for example, information on contract-relevant turnover for the last three financial years, comparable reference services (with subsequent proof of three references on special request), exemption from insolvency, taxes/social contributions and BG membership.
LTTG Model Declaration 3 (Minimum Fee Declaration) must be attached if the order is above EUR 20,000 net and the legal requirements apply; their absence, despite additional demand, leads to the exclusion of tenders.
Pre-qualified companies can prove their suitability via appropriate directories.
With regard to the scope of services, the documents regulate the ‘delivery of badges for the Koblenz approval office’ (Zulassungsstelle, Ludwig-Erhard-Straße 2, 56073 Koblenz) as a delivery service, the place of delivery is precisely defined, packaging, transport and disposal of the packaging materials must be included in the price.
The exact quantities and technical specifications of the labels are set out in the ‘Description of the service_4695-O’ and the schedule of services (long version, binding only), which are referenced in the text but not reproduced in detail.
The execution period is explicitly defined: Execution/deliveries in the period 01.01.2027 to 31.12.2030; these individual deadlines are considered as contractual deadlines.
Show all 30 statements
It is a one-off award (no lot award), so that in principle the entire service must be offered.
A special form of performance under data protection law is order processing in accordance with Art. 28 GDPR, which explains the need for supplementary data protection contracts and TOM proofs.
The award criterion explicitly mentions the price for the evaluation and award of the contract; the evaluation is made on the basis of the recalculated tender amount, taking into account discounts.
In addition to this main criterion, however, social aspects permitted under public procurement law are taken into account: For example, recognised workshops for disabled people/blind workshops receive a rating bonus of 15 %, recognised inclusion companies receive a rating bonus of 10 %; in the case of consortia, the relevant proportion shall be taken into account.
In addition, training companies and companies with special measures to promote women will be given preference in the case of otherwise economically equivalent offers, provided that no foreign bidder is among the equivalent offers.
The general UVgO text modules also refer to ‘Multiple award criteria according to the award criteria form’, but it is specified here that the award is essentially price-oriented with the above-mentioned preferential rules.
Workshops for the disabled must already prove their quality with the offer.
The documents contain numerous provisions on risks and special conditions.
For example, penalties are provided for in the event of late delivery (amount per week/working day and maximum percentage of the order amount are still to be specified in the form); In addition, there are special contractual penalties under the LTTG: For any culpable breach of collective bargaining or minimum wage obligations (own or by subcontractors), a contractual penalty of 1% of the order amount, up to a maximum of 10%, is agreed, with the possibility of reduction in case of disproportionate.
In the event of grossly negligent or intentional LTTG violations, there is a risk of termination without notice and up to three years of exclusion from municipal awards.
A guarantee (contractual performance guarantee) may be required from a value of EUR 50,000 if this is exceptionally necessary; it is then to be provided as a percentage of the order amount.
Tenders shall be binding until the end of the period of validity on 03.12.2026 and the deadline for submission of tenders shall be 04.11.2026 at 09:00; only electronic submission of tenders via the award platform with the required signature form is allowed, otherwise exclusion.
Uncertainties in the procurement documents must be reported via the platform immediately before the tender is submitted; an explicit deadline for bidding questions is not mentioned, but in fact results from the bidding deadline.
Regulations on subcontractors mainly concern the passing on of the LTTG obligations, subcontractor declarations (including safety information 126) on request as well as the obligation to carefully select and check the calculation.
A site visit is not mentioned, so there is no obligation to attend a site visit.
The client reserves from 01.01.2027 the obligatory use of the calculation according to ERechVORP; Invoices that do not comply with these requirements do not trigger an automatic delay in payment, and additional expenses for this will be deemed to have been settled with the offer.
The following picture shows the contradictions or corrections within the documents: In the UVgO standard conditions, under point 5, both the variant ‘ancillary offers are not admitted’ and ‘ancillary offers are admitted’ are offered as a form option; The relevant option is the one marked in the specific form (the actual tick is not visible in this text).
Another apparent contradiction concerns the references to prequalification: In some cases, reference is made to pre-qualification lists of construction companies (standard text), although this is a delivery service; However, the relevant notice is that which clarifies that Form 124 LD is to be submitted for non-prequalified undertakings and that, alternatively, an entry in an ‘Official list of prequalified undertakings in the field of supply and services’ is recognised.
Only the contracting authority's tender documents are binding. As of: 27/10/2026
Eligibility analysis from the tender documents
Tender documents — direct download
Who has won at this buyer so far
Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.
| Company | Awards | Period |
|---|---|---|
| Magirus GmbH | 7 | 2016–2021 |
| Jungbluth Nutzfahrzeuge Vertriebs GmbH · Plaidt | 7 | 2017–2022 |
| Deurer · Simmern | 6 | 2025 |
| Löser + Anspach GmbH · Koblenz | 5 | 2022–2024 |
| Wahl GmbH · Vaihingen an der Enz | 5 | 2020–2025 |
Tactics
When contracts were awarded in this country and sector, usually about 4 bids came in. A normal field for this market. (Based on 2,625 completed awards — not a statement about this procedure.)
This procedure allows 23 days between publication and deadline — typical in this country is 32 (median of 20,496 procedures). Much tighter than usual: the first week counts.
Foreign bidders
In Germany · Printed matter, 11 contracts went to foreign companies over the last 3 years (of 2,707 recorded awards).
How to bid
Guide: how to apply on cosinex Vergabemarktplatz / DTVP → Registration, signature, fees — from the operator's bidder manual.
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