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Booking and coordination services for artist programming, including artist gages and directly related external costs.

Boekings- en coordinatiediensten voor artiestenprogrammatie, met inbegrip van artiestengages en rechtstreeks verbonden externe kosten. — original title

BEBelgium

Your path to submission

Deadline for requests to participate: 30 November at 12:00 — 29 days left. Two-stage procedure: by this deadline you submit a request to participate (proof of eligibility). Only shortlisted firms are then invited to submit a tender.
You submit on BDA / e-Procurement Belgium — not here and not by e-mail. ↗
Collect your evidence — the eligibility requirements are listed on this page; for many of them the analysis explains how to obtain them.

Compiled automatically from notice and documents — no guarantee; the procedure's wording is binding.

What the buyer is looking for

APB Provinciaal recreational domain Zilvermeer is looking for one framework contractor who is responsible for the integrated programming, booking and coordination of artists and stage acts for Pennenzakrock and other internal events. The services include the proposal and alignment of programming, the negotiation and follow-up of agreements, planning and practical coordination with the artists and the contracting authority, and follow-up up to and including implementation. The assignment includes both (i) the artists' pitches, (ii) the remuneration for the booking and coordination services of the contractor and (iii) the external costs directly related to the execution, insofar as they are provided for in the assignment documents or the agreement.

Machine translation (EU eTranslation) — official wording via the PDF link.

Contract

BuyerAPB Zilvermeer

TypeServices

Estimated valuevalue not published

Published29 Oct 2026

Procedureneg_w_call_24

Type of service

92 · Culture & sport

CPV 92312000

Clement

References and certificates from your home country count fully across the EU — that is what European procurement law is for.

How often this buyer tenders this kind of work

2024

2026

3 procedures in this category since 2019. Public procurement repeats itself — those who know the rhythm prepare instead of reacting.

Deadline — Monday 30 November at 12:00

Deadline for requests to participate

Tactics

When contracts were awarded in this country and sector, usually about 3 bids came in. A normal field for this market. (Based on 122 completed awards — not a statement about this procedure.)

This procedure allows 32 days between publication and deadline — typical in this country is 34 (median of 3,233 procedures). A normal window for this market.

The deadline falls on a Monday — your last full working day is the Friday before. Have evidence and guarantees together by Thursday.

The rules of the market →

Foreign bidders

In Belgium · Culture & sport, 54 contracts went to foreign companies over the last 3 years (of 219 recorded awards) — mostly from France, Germany, Poland.

Measured from linked award data; foreign winners bidding through a local subsidiary count as domestic — the true share is higher.

How to bid

Read the full notice — Original + documents

Goes directly to this tender on BDA / e-Procurement Belgium. The full specification and all annexes are there.

Put together the evidence

Certificates, references and your price — as set out in the notice.

Submit via BDA / e-Procurement Belgium before the deadline

Electronic submission — allow time for the portal registration the first time.

To the procurement portal →

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