How to bid in this country: portals, deadlines, thresholds →

Supply of fair trade coffee and accessories and places for coffee machines 2027 - 2032

Levering van koffie afkomstig uit eerlijke handel en toebehoren en plaatsen van koffietoestellen 2027 - 2032 — original title

BEBelgiumBELOW THRESHOLD — NOT ON TED

Your path to submission

Deadline for requests to participate: 19 November at 11:00 — 18 days left. Two-stage procedure: by this deadline you submit a request to participate (proof of eligibility). Only shortlisted firms are then invited to submit a tender.
You submit on BDA / e-Procurement Belgium — not here and not by e-mail. ↗
Collect your evidence — the eligibility requirements are listed on this page; for many of them the analysis explains how to obtain them.

Compiled automatically from notice and documents — no guarantee; the procedure's wording is binding.

What the buyer is looking for

The local authority Grimbergen wishes to conclude a framework agreement for the supply of coffee, tea, hot beverage ingredients and related consumables, combined with the provision, maintenance and maintenance of coffee machines at various municipal locations. The contract is addressed to suppliers who can guarantee both the supply of high-quality products from fair trade (Fairtrade or equivalent) and a full service for coffee machines, including installation, maintenance, repairs, training and technical support. During the entire term of the agreement, the contractor remains responsible for the availability and proper functioning of the devices.

Machine translation (EU eTranslation) — official wording via the PDF link.

Contract

BuyerGrimbergen →

TypeSupplies

Estimated valuenot published — common for below-threshold procedures

Published27 Oct 2026

Procedures_neg_w_call_24_81

Type of service

15 · Food & beverages39 · Furniture & furnishings

CPV 15860000 · 39711310

Clement

References and certificates from your home country count fully across the EU — that is what European procurement law is for.

Anything unclear? Bidder questions are your right — ask in writing, the answer goes to everyone.

How often this buyer tenders this kind of work

2024

2025

2026

8 procedures in this category since 2019. Public procurement repeats itself — those who know the rhythm prepare instead of reacting.

Deadline — Thursday 19 November at 11:00

Deadline for requests to participate

Tactics

When contracts were awarded in this country and sector, usually about 3 bids came in. A normal field for this market. (Based on 603 completed awards — not a statement about this procedure.)

This procedure allows 23 days between publication and deadline — typical in this country is 34 (median of 3,233 procedures). Much tighter than usual: the first week counts.

The rules of the market →

Foreign bidders

In Belgium · Food & beverages, 82 contracts went to foreign companies over the last 3 years (of 875 recorded awards) — mostly from France, Netherlands, Luxembourg.

Measured from linked award data; foreign winners bidding through a local subsidiary count as domestic — the true share is higher.

How to bid

Read the full notice — Original + documents

Goes directly to this tender on BDA / e-Procurement Belgium. The full specification and all annexes are there.

Put together the evidence

Certificates, references and your price — as set out in the notice.

Submit via BDA / e-Procurement Belgium before the deadline

Electronic submission — allow time for the portal registration the first time.

To the procurement portal →

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