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Outsourcing of services related to the receipt of visa and legalisation applications at various Belgian diplomatic and consular posts for the Federal Public Service Foreign Affairs, Foreign Trade and Development Cooperation
Externalisation des services liés à la réception des demandes de visa et de légalisation dans différents postes diplomatiques et consulaires belges pour le Service public fédéral Affaires étrangères, Commerce extérieur et Coopération au développement — original title
Your path to submission
- Deadline for requests to participate: 5 January 2027 at 12:00 — 65 days left. Two-stage procedure: by this deadline you submit a request to participate (proof of eligibility). Only shortlisted firms are then invited to submit a tender.
- You submit on BDA / e-Procurement Belgium — not here and not by e-mail. ↗
- Offer and evidence in: French, Dutch.
- Collect your evidence — use the eligibility analysis on this page: it lists the requirements and, for known certificates, how to get them.
What the buyer is looking for
This concession involves the outsourcing of visa application and/or legalisation services to various Belgian diplomatic and consular posts. It is a service concession, based on a one-stage procedure. The procedure aims to award 17 lots. After extensive revision work, the structure of the lots and the requirements of the contracting authority have been significantly changed compared to the 2020 concession, in order to best reflect current and future needs.
Contract
Type of service
Clement What the numbers say about this buyer
- 2% of this buyer's awards went to companies that had already won here before (62 awards since 2015, spread over 51 companies). 98% went to new names.n = 62 awards since 2015
- 29% of awards went to companies from abroad (62 awards with a known winner country). Sector average: 14%.n = 62
- The median procedure drew 4 bids (37 procedures with a bid count); 19% ended with a single bidder. Sector: median 3 bids.n = 37
From this buyer's documented awards; comparison values from the same sector and country. Not a forecast, not legal advice. As of 01/11/2026.
Selection criteria — in the procurement documents
The buyer states in the notice that the selection criteria are in the procurement documents (link on this page), not in the EU form. The document analysis below extracts them from there — bid and evidence in French, Dutch.
Eligibility analysis from the tender documents
Tender documents — direct download
Part of a larger project
- Commerce extérieur et Coopération au développementDeadline 5 Janthis lot
- Commerce extérieur et Coopération au développementDeadline 5 Jan
Who has won at this buyer so far
Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.
| Company | Awards | Period |
|---|---|---|
| V.T.S. | 2 | 2024 |
| MIRS - Michel International Relations & Services UG | 1 | 2024 |
| PETERS SURGICAL S.A.S | 1 | 2024 |
| ADE s.a. - Aide à la Décision Economique | 1 | 2025 |
| Edilerica S.r.l. Appalti e Costruzioni | 1 | 2026 |
How often this buyer tenders this kind of work
Tactics
When contracts were awarded in this country and sector, usually about 3 bids came in. A normal field for this market. (Based on 80 completed awards — not a statement about this procedure.)
This procedure allows 76 days between publication and deadline — typical in this country is 34 (median of 3,233 procedures). Much more generous than usual — time for a thorough bid rather than a quick one.
Foreign bidders
In Belgium, 5,874 contracts went to foreign companies over the last 3 years (of 29,618 recorded awards) — mostly from France, Germany, Netherlands.
Submission language: French, Dutch.
How to bid
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