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Purchase of materials for false ceilings
Achat de matériaux pour faux plafonds — original title
Your path to submission
- Deadline: 5 November at 12:00 — 4 days left.
- You submit on BDA / e-Procurement Belgium — not here and not by e-mail. ↗
- Collect your evidence — the eligibility requirements are listed on this page; for many of them the analysis explains how to obtain them.
Contract
Type of service
Tender documents at a glance
The essentials of the tender documents, checked statement by statement against the documents. For your bid, the original documents count.
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✓ found in the documents · ❓ not found in the documents or general statement
Overview of Fedasil Public Procurement for Ceiling Materials (FED 20261522)
The input text concerns a small-value public procurement procedure launched by Fedasil (the Belgian Federal Agency for the Reception of Asylum Seekers) for the purchase of materials for false ceilings for the Fedasil centre in Charleroi/Jumet.
The point of view is Belgian, with explicit reference to Belgian public procurement legislation (law of 17 June 2016, AR/KB of 18 April 2017, AR/KB of 14 January 2013, AR/KB of 12 August 2024) and the EU framework for e-invoicing (PEPPOL).
The documents are bilingual (French “Demande d’offre” and Dutch “Offerteaanvraag”) but describe one and the same contract.
The text explains what the bidder must submit, such as an electronically filed offer via the Belgian public procurement platform (e-Tendering / publicprocurement.be), duly signed by a person empowered to bind the economic operator.
It specifies that the offer must contain all information required in the procurement documents (such as technical datasheets and, if applicable, an attestation of site visit, although here no visit is foreseen) and must propose supplies conform to Fedasil’s technical specifications (Annexe/Bijlage C) using the price submission template (Annexe/Bijlage B).
As such, bidders may attach their general sales conditions only insofar as they supplement, and do not contradict, Fedasil’s administrative and technical conditions; any contradictory clauses are deemed null.
The text does not mention explicit financial capacity requirements (turnover, insurance, references or certificates) beyond the general requirement to comply with applicable legislation.
Regarding the scope of the contract, the documents describe a one-shot supply contract for building materials (CPV 44111000-1) specifically materials for false ceilings, to be delivered to Fedasil Charleroi, Zoning industriel 2ème rue 24, 6040 Jumet.
As such, the quantities are “presumed” and set out in a price list/inventory (bordereau des prix/prijslijst), with the contract concluded by sending a purchase order (bon de commande/bestelbon).
The duration is limited: delivery must take place within a maximum of 15 calendar days from dispatch of the purchase order.
There is no division into lots, no site visit, and no information session foreseen.
Show all 22 statements
Concerning award criteria and weighting, the documents are clear that the only award criterion is price, namely the lowest price based on the total amount of the inventory/offer.
As such, quality or qualitative criteria are not used as award factors; instead, conformity with the technical specifications is a condition of admissibility of the offer, not a criterion.
Fedasil reserves the right to negotiate (for instance, to regularise missing documents or improve prices) and may request a “best and final offer” (BAFO); once a BAFO is submitted, no further changes or regularisations are allowed.
The procurement procedure is explicitly qualified as a small-value/limited value contract under article 92 of the Belgian law of 17 June 2016, with no obligation for Fedasil to award or conclude the contract (article 85).
The text also describes risks and special conditions, such as the bidder being bound to their offer for a period of 90 calendar days from the deadline for submission, with a new 90-day period beginning if an improved offer or BAFO is submitted during negotiations.
As such, payment terms are governed by Belgian execution rules: invoices must be sent electronically via the Mercurius platform (PEPPOL-compliant), must include detailed mandatory data (e.g. reference to the contract, unit price and quantity, VAT breakdown, delivery date and address, purchase order number, PV of receipt if applicable), and must be virus-free, failing which they may be deemed not received.
Payment is made within 30 calendar days of receipt of the supplies or performance of services, provided Fedasil has a properly issued invoice and supporting documents, with late penalties, defect findings, and official measures governed by the AR/KB of 14 January 2013 (adapted formality: PVs and measures can be sent by email instead of registered mail).
There is no mention of performance guarantees or subcontracting rules specific to this contract in the extracted text, but there are general obligations on data protection (GDPR) and consideration of gender dimension in execution.
As for contradictions or corrections within the documents, the French and Dutch versions are substantively aligned: both describe the same procedure, scope, award criterion (lowest price only), one-shot delivery deadline, place of performance, electronic submission and e-invoicing requirements, 90-day validity period, negotiation and BAFO rules, and application of Belgian legislation.
One apparent inconsistency arises in the price revision section: in one place the documents state “prices are fixed for the full duration of the contract (no price revision allowed)”, while elsewhere a price revision formula based on the consumer price index (IPC) is provided, including conditions and timing for requesting revision.
Only the contracting authority's tender documents are binding. As of: 25/10/2026
How often this buyer tenders this kind of work
Tactics
When contracts were awarded in this country and sector, usually only one or two bids came in. A solid bid has a real chance here. (Based on 307 completed awards — not a statement about this procedure.)
This procedure allows 21 days between publication and deadline — typical in this country is 34 (median of 3,233 procedures). Much tighter than usual: the first week counts.
Foreign bidders
In Belgium · Construction materials, 65 contracts went to foreign companies over the last 3 years (of 523 recorded awards) — mostly from France, Germany, Netherlands.
How to bid
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