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RO DA Flexible Scalable
RO DA Flexibel Schaalbaar — original title
Your path to submission
- Deadline for requests to participate: 2 November at 10:30 — 1 day left. Two-stage procedure: by this deadline you submit a request to participate (proof of eligibility). Only shortlisted firms are then invited to submit a tender.
- You submit on BDA / e-Procurement Belgium — not here and not by e-mail. ↗
- Collect your evidence — the eligibility requirements are listed on this page; for many of them the analysis explains how to obtain them.
What the buyer is looking for
The subject matter of the contract is the conclusion of a framework agreement for flexible and scalable services in support of AG Digipolis Antwerpen and the beneficiary contracting authorities. With this framework agreement, Digipolis aims to: • respond quickly and proportionately to temporary, structural or difficult-to-predict capacity needs; • gain access to specialised knowledge and competences that are not available internally, insufficiently or in a timely manner; • to scale up and down assignments flexibly without loss of quality, continuity or knowledge; • include complete results, services or trajectories end-to-end when this is more efficient than the use of individual profiles; • ensure continuity, substitutability and back-up capacity; • structurally anchor knowledge transfer and cooperation with internal teams; • avoid undue technical, organisational or contractual…
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… dependence on a single supplier; • maintain effective competition in the award of successive contracts; • align the service provision with the architecture, governance, security, privacy, quality and compliance frameworks of Digipolis and the user party. The concrete nature, scope, results, services and requirements are specified for each lot. The framework agreement does not imply an obligation to purchase or exclusivity. The actual decrease depends on the needs, available budgets, priorities and concrete follow-up assignments of Digipolis and the beneficiary contracting authorities. The contract is a service contract, in accordance with Article 2, 21° of the Law of 17 June 2016 on public procurement. Plots / Lots: This lot includes temporary capacity reinforcement and end-to-end support in strategic procurement and public procurement, in particular for ICT, digital transformation, software, SaaS, telecom, cloud, infrastructure, cybersecurity and consultancy. The contractor acts as a strategic purchasing partner and can provide support throughout the entire life cycle of a public contract, from the identification of needs and purchasing strategy to the placement, award, contract finalisation, knowledge transfer and transfer to contract management. On the one hand, the services can consist of the temporary deployment of experienced purchasing consultants, purchasing experts and legal experts to strengthen existing teams. Possible assignments include market surveys, market consultations, RFI and RFP processes, preparation of selection guidelines and specifications, file management, negotiation rounds, evaluation support, preparation of selection and award reports, legal support, contract preparation and reporting. On the other hand, the contractor can include the operational execution of a complete procurement process. This includes needs analysis, market research, purchasing strategy, risk analysis, contract estimate, choice of procurement procedure, preparation and publication of contract documents, management of questions and answers, analysis of requests for participation and offers, guidance of negotiations, contract finalisation and transfer to contract management. The contractor works closely with internal stakeholders, business managers, architects, lawyers, contract managers and strategic buyers. The contractor must act independently, objectively and with integrity and must immediately report any actual, potential or apparent conflict of interest. It shall implement appropriate organisational measures, such as segregation of duties, separate teams, access restrictions and compliance procedures.; This lot includes specialized services for the assessment, design, implementation, migration, optimization, security, automation and support of cloud, on-premises and network-related infrastructure. The service is limited to clearly defined assignments bi
Contract
Type of service
Clement What the numbers say about this buyer
- In this sector the buyer awards roughly every 2 months (24 awards, most recently August 2026) — by that rhythm the next award was due around October 2026. The last award went to Citymesh Integrator.n = 24
- The award came in at a median 45% of the estimated value (5 awards with both estimate and value) — pricing at the estimate is usually too high here. Sector: 84%.n = 5
- The median procedure drew 2 bids (21 procedures with a bid count); 14% ended with a single bidder. Sector: median 5 bids.n = 21
- 9% of this buyer's awards went to companies that had already won here before (33 awards since 2021, spread over 28 companies). 91% went to new names.n = 33 awards since 2021
- 18% of awards went to companies from abroad (33 awards with a known winner country). Sector average: 29%.n = 33
From this buyer's documented awards; comparison values from the same sector and country. Not a forecast, not legal advice. As of 01/11/2026.
Who has won at this buyer so far
Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.
| Company | Awards | Period |
|---|---|---|
| EKZ BENELUX BELGIË | 2 | 2025 |
| Tracs Systems | 2 | 2025 |
| Deloitte Consulting & Advisory | 2 | 2024–2025 |
| Koning Apestaart | 1 | 2026 |
| Suivo | 1 | 2025 |
How often this buyer tenders this kind of work
Tactics
When this buyer has awarded in this sector, usually only one or two bids came in. A solid bid has a real chance here. (Based on 15 completed awards — not a statement about this procedure.)
This procedure allows 32 days between publication and deadline — typical in this country is 34 (median of 3,233 procedures). A normal window for this market.
The deadline falls on a Monday — your last full working day is the Friday before. Have evidence and guarantees together by Thursday.
Foreign bidders
In Belgium · IT services, 537 contracts went to foreign companies over the last 3 years (of 2,133 recorded awards) — mostly from France, Germany, Luxembourg.
How to bid
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