Replacement Document Management System (DMS)
Vervanging Document Management Systeem (DMS)
Netherlands · how to bid here →
Your path to submission
- Deadline: 12 October at 12:00 — 8 days left.
- You submit on TenderNed — not here and not by e-mail. ↗ Submission via TenderNed with an eHerkenning account — issuance for foreign firms can take time; apply early. Sort out account and signature first — not on submission day.
- Offer and evidence in: ENG, NLD.
- Collect your evidence — the eligibility requirements are listed above; for many of them the analysis explains how to obtain them.
Clement What the numbers say about this buyer
- 2% of this buyer's awards went to companies that had already won here before (60 awards since 2015, spread over 31 companies). 98% went to new names.n = 60 awards since 2015
- The median procedure drew 3 bids (47 procedures with a bid count); 17% ended with a single bidder. Sector: median 2 bids.n = 47
- The award came in at a median 80% of the estimated value (6 awards with both estimate and value) — pricing at the estimate is usually too high here. Sector: 79%.n = 6
- 10% of awards went to companies from abroad (60 awards with a known winner country). Sector average: 8%.n = 60
From this buyer's documented awards; comparison values from the same sector and country. Not a forecast, not legal advice. As of 04/10/2026.
Foreign bidders
In Netherlands · IT services, 126 contracts went to foreign companies over the last 3 years (of 1,927 recorded awards) — mostly from Germany, France, Belgium.
Typical field: median 4 (from 4 awards).
What the buyer is looking for
The University of Amsterdam (UvA) and the Amsterdam University of Applied Sciences (HvA) intend to jointly purchase a new Document Management System (DMS) to replace the current DMS. The aim of the tender is to contract a future-proof, secure and user-friendly DMS solution that supports the UvA and AUAS in sustainably managing, making accessible and archiving digital documents and files. The assignment includes the delivery of the DMS solution, implementation and configuration, migration of existing documents, metadata and files, integrations with the existing IT environment, training and knowledge transfer, management, maintenance, support and further development. The solution offered must be in line with the existing information provision of the UvA and AUAS and provide support for, among other things, document and file management, metadata, workflows, authorization, retention…
Show full description
… periods, archiving, destruction, search, audit trail and integrations with the existing Microsoft 365 environment. In addition to the quality of the solution and service offered, the assessment also looks at the implementation and migration approach, future-proofing, security and compliance and user experience, adoption and self-reliance. The price is also part of the assessment. As part of the award procedure, mandatory demonstrations will be organised in which tenderers demonstrate the solution offered on the basis of different practical situations. The contract will be awarded to the tenderer with the most economically advantageous tender on the basis of the best value for money (PPP).
Selection criteria — in the procurement documents
The buyer states in the notice that the selection criteria are in the procurement documents (link on the right), not in the EU form. The document analysis below extracts them from there — bid and evidence in English, Dutch.
Contract
Who has won here before
| Company | Awards | Period |
|---|---|---|
| E.on Benelux | 2 | 2015 |
| SIGHT Landscaping B.V. | 1 | 2025 |
| Imtech ICT Communication Solutions | 1 | 2015 |
| Nippon Gases Netherlands B.V. | 1 | 2024 |
| Elsevier BV · Amsterdam | 1 | 2015 |
How often this buyer tenders this
Who knows the rhythm prepares instead of reacting.