Dental materials and appliances

Overview of procurement and contract conditions for dental materials and devices

✓This text is an extract from the procurement documents of the Lithuanian University of Health Sciences Hospital Kauno Klinikos and from the general and special conditions of the standard ‘Contract for the Sale of Goods’, which applies to the purchase of dental materials and supplies.

✓All material is based on the provisions of the Law on Public Procurement of the Republic of Lithuania (Law on Public Procurement of the Republic of Lithuania) and other legal acts of Lithuania, so the perspective is clearly in Lithuanian, both in terms of procurement procedures, contract performance and dispute resolution.

✓The proposal must include: the completed tender form (Annex 1), the European Single Procurement Document (ESPD) in accordance with Annex 3, the joint deployment contract (if applicable), the power of attorney to sign the tender (if applicable), the documents concerning reliance on the resources of other economic operators (if applicable), and the documents referred to in the technical specification (including the manufacturer’s booklets to justify the parameters).

✓The conformity of exclusion grounds and qualifications shall be declared in the ESPD and certificates shall normally only be required from the most economically advantageous tender, but the contracting authority may request evidence at any stage.

✓The possibility of participating in a group of economic operators, relying on the capacities of other economic operators (e.g. joint ventures, subcontracting) is also provided for, provided that the availability of resources during the performance of the contract is proven by means of contracts and that liability for financial capacities can be held jointly and severally liable.

✓As regards the scope and subject-matter of the contract, it is specified that the subject-matter of the contract is dental materials and devices purchased as a green purchase pursuant to Order No D1-508 of the Minister for the Environment (subparagraph 4.4.4).

✓The procurement shall be divided into 5 lots; a tenderer may submit a tender for one, several or all of the lots, each lot being awarded a separate contract or a single framework contract for a single supplier.

✓Place of delivery – Kaunas Clinics, Eivenių str. 2, Kaunas; Orders are placed by e-mail, are considered to have been received the next business day, and the supplier must deliver the goods within 3 weeks of the order, after agreeing on the exact time and place.

✓The duration of the contract is until full performance (until the quantities/value are exhausted) or termination, but not longer than 24 months, with the possibility of one further extension up to 12 months without increasing the price if the amount or quantities have not been redeemed.

✓As regards the evaluation and award criteria, the text makes it clear that the most economically advantageous tender is selected solely on the basis of the price, with the lowest price winning and, where several prices are equal, the tender submitted by the CVP IS at the earliest.

❓No electronic auction is foreseen.

✓The Commission shall first check compliance with the formal requirements, the ESPD information, the conformity of the price with the funds available for the purchase, and subsequently the conformity of the technical specification and, where appropriate, samples of the supplies.