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Electronic file service system
Elektronický systém spisové služby — original title
Your path to submission
- Deadline: 13 November at 10:00 — 12 days left.
- The submission point is stated in the notice (link on this page).
- Offer and evidence in: Czech.
- Collect your evidence — the eligibility requirements are listed on this page; for many of them the analysis explains how to obtain them.
What the buyer is looking for
The subject of performance of the Public Contract is the delivery, implementation, operational support and development of an electronic file service system to ensure document management and the performance of file service in the terms and conditions of the contracting authority. The requested solution must comply with the applicable legislation of the Czech Republic, in particular Act No. 499/2004 Coll., on Archives and File Service and on Amendments to Certain Acts, the National Standard for Electronic File Service Systems, related implementing legislation and requirements for the attestation of electronic file service systems. The implementation will also include the migration of data and documents from the existing AthenA electronic system, including the preservation of their integrity, links and metadata. The subject of performance of the Public Contract will be carried out under the…
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… conditions and within the deadlines set out in the Binding Draft Contract, which forms Annex 3 to the Tender Document and within the scope of the Technical Specification – Functional Requirements, which forms Annex 1 to the Binding Draft Contract. Further information on the contract and its annexes is contained in the procurement documents and their annexes.
Contract
Type of service
Clement What the numbers say about this buyer
- In this sector the buyer awards roughly every 7 months (9 awards, most recently July 2026) — the next award is due around February 2027 by that rhythm. The last award went to Clarystone s.r.o.n = 9
- The award came in at a median 55% of the estimated value (345 awards with both estimate and value) — pricing at the estimate is usually too high here. Sector: 90%.n = 345
- 56% of this buyer's awards went to companies that had already won here before (3,941 awards since 2013, spread over 401 companies). That is well above the sector norm (44%) — newcomers have a harder time here than elsewhere.n = 3,941 awards since 2013
- 15% of awards went to companies from abroad (3,941 awards with a known winner country). Sector average: 7%.n = 3,941
- The median procedure drew 2 bids (3,384 procedures with a bid count); 39% ended with a single bidder. Sector: median 2 bids.n = 3,384
From this buyer's documented awards; comparison values from the same sector and country. Not a forecast, not legal advice. As of 01/11/2026.
Selection criteria — in the procurement documents
The buyer states in the notice that the selection criteria are in the procurement documents (link on this page), not in the EU form. The document analysis below extracts them from there — bid and evidence in Czech.
Tender documents — direct download
Who has won at this buyer so far
Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.
| Company | Awards | Period |
|---|---|---|
| Iveco Czech Republic, a. s. | 63 | 2019–2026 |
| BREMA, spol. s r.o. | 52 | 2016–2026 |
| PRAGOIMEX a.s. | 43 | 2019–2026 |
| OTIS a.s. | 36 | 2019–2023 |
| Elektroline a.s. | 35 | 2020–2025 |
How often this buyer tenders this kind of work
Tactics
When this buyer has awarded in this sector, usually about 3 bids came in. A normal field for this market. (Based on 8 completed awards — not a statement about this procedure.)
This procedure allows 22 days between publication and deadline — typical in this country is 32 (median of 1,134 procedures). Much tighter than usual: the first week counts.
Foreign bidders
In Czechia · Software & IT systems, 24 contracts went to foreign companies over the last 3 years (of 2,412 recorded awards) — mostly from Germany, Poland, France.
Submission language: Czech.
How to bid
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