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Summer picnic - Erasmus MC
Zomerpicknick - Erasmus MC — original title
Your path to submission
- Deadline: 14 December at 14:00 — 43 days left.
- You submit on TenderNed — not here and not by e-mail. ↗ Submission via TenderNed with an eHerkenning account — issuance for foreign firms can take time; apply early. Sort out account and signature first — not on submission day.
- Offer and evidence in: Dutch.
- Collect your evidence — use the eligibility analysis on this page: it lists the requirements and, for known certificates, how to get them.
What the buyer is looking for
Erasmus MC is looking for an experienced event/party caterer for the annual organisation and execution of the Summer Picnic from 2027. The assignment includes catering and hospitality, reception and access control, layout and decoration of the event grounds, entertainment, logistics, staff deployment and assembly and dismantling. The event takes place over four days and can accommodate up to 8,000 participants. See quotation guide
Contract
Type of service
Clement What the numbers say about this buyer
- In this sector the buyer awards roughly every 6 months (10 awards, most recently July 2026) — the next award is due around December 2026 by that rhythm. The last award went to De Bondt Grafimedia Communicatie B.V.n = 10
- 4% of this buyer's awards went to companies that had already won here before (211 awards since 2011, spread over 82 companies). That is well below the sector norm (28%) — this buyer switches suppliers more often than others.n = 211 awards since 2011
- 21% of awards went to companies from abroad (211 awards with a known winner country). Sector average: 3%.n = 211
- The median procedure drew 3 bids (176 procedures with a bid count); 30% ended with a single bidder. Sector: median 4 bids.n = 176
- 34% of the bids received came from small and medium-sized enterprises (80 procedures with a bid mix). Sector: 34%.n = 80
From this buyer's documented awards; comparison values from the same sector and country. Not a forecast, not legal advice. As of 01/11/2026.
Selection criteria — via the ESPD
The buyer states in the notice that eligibility is proven through the European Single Procurement Document (ESPD); the concrete requirements are in the tender documents. The document analysis below extracts them from there — bid and evidence in Dutch.
Eligibility analysis from the tender documents
Tender documents — direct download
Who has won at this buyer so far
Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.
| Company | Awards | Period |
|---|---|---|
| Philips Nederland B.V. | 3 | 2024–2025 |
| Edwards Lifesciences B.V. | 2 | 2024–2025 |
| Abbott Medical Nederland B.V. | 2 | 2024–2025 |
| Medtronic Trading NL B.V. | 2 | 2024–2025 |
| Boston Scientific Nederland B.V. | 2 | 2024–2025 |
How often this buyer tenders this kind of work
Tactics
When this buyer has awarded in this sector, usually about 4 bids came in. A normal field for this market. (Based on 10 completed awards — not a statement about this procedure.)
This procedure allows 54 days between publication and deadline — typical in this country is 48 (median of 2,911 procedures). A normal window for this market.
The deadline falls on a Monday — your last full working day is the Friday before. Have evidence and guarantees together by Thursday.
Foreign bidders
In the Netherlands · Business services, 193 contracts went to foreign companies over the last 3 years (of 6,646 recorded awards) — mostly from France, Germany, United Kingdom.
Submission language: Dutch.
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