How to bid in this country: portals, deadlines, thresholds →
Spend Management Solution ("SMS") Purchase-to-Pay, Accounts Payable, Expenses, Corporate Cards and Travel
DEGermany · Berlin
Your path to submission
- Deadline: 19 November at 10:00 — 18 days left.
- The submission point is stated in the notice (link on this page).
- Offer and evidence in: English.
- Collect your evidence — use the eligibility analysis on this page: it lists the requirements and, for known certificates, how to get them.
Compiled automatically from notice and documents — no guarantee; the procedure's wording is binding.
What the buyer is looking for
Provision, implementation and operation of a cloud-based Spend Management Solution (Software as a Service) for EIT RawMaterials that covers the full purchase-to-pay cycle in one platform. · The services comprise the implementation, configuration, hosting and operation of an integrated platform for purchase requests and purchase orders, invoice processing, employee expenses, corporate cards and business travel. They also include interfaces to accounting systems, user and administrator training, maintenance and ongoing support. For further details, reference is made to the Service Description.
Contract
TypeServices
Estimated valuevalue not published
Published21 Oct 2026
ProcedureOpen procedure
EU-funded
Type of service
72 · IT services48 · Software & IT systems
CPV 72268000 · 72263000 · 48440000
Clement What the numbers say about this buyer
- 21% of awards went to companies from abroad (19 awards with a known winner country). Sector average: 3%.n = 19
- 50% of this buyer's awards went to companies that had already won here before (19 awards since 2021, spread over 10 companies). 50% went to new names.n = 19 awards since 2021
- The median procedure drew 3 bids (19 procedures with a bid count); 37% ended with a single bidder. Sector: median 2 bids.n = 19
- Across 9 procedures with structured selection criteria, this buyer most often required: Trade register enrolment (9 of 9), Share of subcontractors (9 of 9), Professional liability insurance (9 of 9), References: services (7 of 9).n = 9
- From notice to award takes a median 86 days here (6 procedures). Sector: 103 days.n = 6
From this buyer's documented awards; comparison values from the same sector and country. Not a forecast, not legal advice. As of 01/11/2026.
Clement
In comparable contracts in this sector nationwide (22,065 with a known bid count), usually only 2 offers came in — a solid bid has real chances.
References and certificates from your home country count fully across the EU — that is what European procurement law is for.
What you must prove — eligibility criteria
›
Trade register enrolment
1) Registration with the commercial register (Indication of the HRB/HRA number and the register court). If there is no obligation to register (e.g. due to the legal form), corresponding information must be provided. 2) Registration with a professional or trade… read in fullcollapse
1) Registration with the commercial register (Indication of the HRB/HRA number and the register court). If there is no obligation to register (e.g. due to the legal form), corresponding information must be provided. 2) Registration with a professional or trade register in other EU Member States (For the Member States of the European Union, the respective professional or trade registers are set out in Annex 11 to Directive 2014/24/EU). Declarations shall be made by using the form "Declaration of Eligibility".
›
Professional liability insurance
Evidence must be provided of a business liability insurance for activities that are the subject of the tendered contract. Minimum requirement: The business liability insurance to be proven must include the following minimum coverage: Personal injury, property … read in fullcollapse
Evidence must be provided of a business liability insurance for activities that are the subject of the tendered contract. Minimum requirement: The business liability insurance to be proven must include the following minimum coverage: Personal injury, property damage and financial losses: EUR 500,000 sum insured per claim and limited to EUR 1,000,000 sum insured for all claims in an insurance year. Declarations shall be made by using the form "Declaration of Eligibility".
›
Minimum annual turnover
Annual turnover in EUR (net), based on the last three completed financial years before the time limit for tenders, for which figures are already available. Declarations shall be made by using the form "Declaration of Eligibility".
›
References: services
Tenderers shall make proof of suitable references in the form of a self-declaration in a list of the main supplies and services delivered or performed over the last three years before the deadline for the submission of tenders. For the purpose of this procurem… read in fullcollapse
Tenderers shall make proof of suitable references in the form of a self-declaration in a list of the main supplies and services delivered or performed over the last three years before the deadline for the submission of tenders. For the purpose of this procurement procedure, a reference is defined as a contractual relationship between the tenderer and a client covering services which are comparable to the services which are subject of the tendered contract. Each of the following criteria has to be met through at least one reference (exclusion criteria): 1. The tenderer must demonstrate experience in project work in a multilingual and international environment (at least English and at least 2 countries). 2. The tenderer must demonstrate experience in providing a cloud-based spend management solution (Software-as-a-Service) covering at least purchase requests/purchase orders with multi-level approval workflows, incoming invoice processing and employee expense and corporate card management, including software hosting and maintenance services, for a client with at least 2 legal entities in at least 2 countries. 3. The tenderer must prove that the offered solution provides an interface to DATEV as well as configurable exports to other accounting/ERP systems. This must be demonstrated by concrete examples (e.g. clients using the DATEV interface, clients using exports to other ERP systems, interface documentation or sample export files). One reference may cover more than one of the above-mentioned exclusion criteria. Tenderers are requested to address the above-mentioned exclusion criteria in the description of the respective reference project if these are considered to be met by the tenderer. Declarations shall be made by using the form "Declaration of Eligibility".
›
Share of subcontractors
Tenderers have to declare which parts of the contract the tenderer intends to subcontract, where such a declaration is already possible. Declarations shall be made by using the form "Declaration of Eligibility".
Tender documents — direct download
⤓
Annex 1
Specifications and annexes at the buyer — usually viewable without registration
⤓
Administrative conditions
The full notice, official wording
Who has won at this buyer so far
Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.
| Company | Awards | Period |
|---|---|---|
| Deep Blue Growth · Berlin | 3 | 2025 |
| Shape History · London | 3 | 2025 |
| KPMG AG Wirtschaftsprüfungsgesellschaft | 3 | 2025 |
| JCHP s.r.o. | 2 | 2024 |
| ELAN Languages GmbH | 2 | 2024 |
From the recorded awards · regular winners know this buyer's requirements — that is your competition.
How often this buyer tenders this kind of work
3
2019
3
2022
1
2023
23
2024
5
2026
35 procedures in this category since 2019. Public procurement repeats itself — those who know the rhythm prepare instead of reacting.
Contracting authority contact
Email[email protected]
·
Deadline — Thursday 19 November at 10:00
Tactics
When contracts were awarded in this country and sector, usually only one or two bids came in. A solid bid has a real chance here. (Based on 22,065 completed awards — not a statement about this procedure.)
This procedure allows 29 days between publication and deadline — typical in this country is 32 (median of 20,496 procedures). A normal window for this market.
Foreign bidders
In Germany · IT services, 597 contracts went to foreign companies over the last 3 years (of 22,964 recorded awards) — mostly from Switzerland, Netherlands, Austria.
Submission language: English.
Measured from linked award data; foreign winners bidding through a local subsidiary count as domestic — the true share is higher.
How to bid
Guide: how to apply on cosinex Vergabemarktplatz / DTVP → Registration, signature, fees — from the operator's bidder manual.
Read the full notice — Original + documents
Goes directly to this tender on TED — Tenders Electronic Daily. The full specification and all annexes are there.
This procedure is published on 2 portals
All known sources are notice services. The buyer names the submission point in the notice itself.
TEDNoticeÖffentliche Vergabe (Datenservice)Notice
Put together the evidence — in English
The 5 criteria on the left, plus your price.
Submit via TED — Tenders Electronic Daily before the deadline
Electronic submission — allow time for the portal registration the first time.
We pull data from millions of notices. If the link here does not work, report it — we will find the right one.
Don't miss the next one
Friedrich finds tenders like this for you — every morning at 7:30, each one checked by Claude (Anthropic) for fit, and he learns from your feedback what your company really does.
Register now