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EU Location management, social management, technical management and security reception sites (Ukrainian) Displaced persons
EU Locatiemanagement, sociaal beheer, technisch beheer en beveiliging opvanglocaties (Oekraïense) Ontheemden — original title
Your path to submission
- Deadline for requests to participate: 7 December at 09:00 — 36 days left. Two-stage procedure: by this deadline you submit a request to participate (proof of eligibility). Only shortlisted firms are then invited to submit a tender.
- You submit on TenderNed — not here and not by e-mail. ↗ Submission via TenderNed with an eHerkenning account — issuance for foreign firms can take time; apply early. Sort out account and signature first — not on submission day.
- Offer and evidence in: Dutch.
- Collect your evidence — use the eligibility analysis on this page: it lists the requirements and, for known certificates, how to get them.
What the buyer is looking for
The Assignment to be awarded includes the Site Management, Social Management, Technical Management and Security Services for various reception sites. These reception sites are currently intended for the reception of Ukrainian displaced persons. For the detailed data, see the Selection Guide. Currently, the Municipality is hosting around 415 displaced persons from Ukraine, spread over 11 reception sites. The estimated annual volume to be expected is € 1,850,000 excluding VAT. This amount may vary per year. For a maximum duration of 4 years, this is € 7,400,000 excluding VAT over the entire duration. These are the expected costs over 4 years excluding the implementation phase and the annual price indexation. For the detailed data, see also the Selection Guide.
Contract
Type of service
Clement What the numbers say about this buyer
- The median procedure drew 3 bids (139 procedures with a bid count); 27% ended with a single bidder. Sector: median 19 bids.n = 139
- The award came in at a median 25% of the estimated value (7 awards with both estimate and value) — pricing at the estimate is usually too high here. Sector: 90%.n = 7
- 8% of this buyer's awards went to companies that had already won here before (160 awards since 2015, spread over 51 companies). 92% went to new names.n = 160 awards since 2015
- 6% of awards went to companies from abroad (160 awards with a known winner country). Sector average: 1%.n = 160
- 60% of the bids received came from small and medium-sized enterprises (14 procedures with a bid mix). Sector: 69%.n = 14
From this buyer's documented awards; comparison values from the same sector and country. Not a forecast, not legal advice. As of 01/11/2026.
Selection criteria — via the ESPD
The buyer states in the notice that eligibility is proven through the European Single Procurement Document (ESPD); the concrete requirements are in the tender documents. The document analysis below extracts them from there — bid and evidence in Dutch.
Eligibility analysis from the tender documents
Tender documents — direct download
Who has won at this buyer so far
Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.
| Company | Awards | Period |
|---|---|---|
| Flextender B.V. | 10 | 2024–2026 |
| Sweco Nederland B.V. | 2 | 2024 |
| M. van der Spek Hoveniers | 2 | 2024–2025 |
| A. Bunnik B.V. | 2 | 2024–2025 |
| Jos Scholman Groen B.V. | 1 | 2024 |
How often this buyer tenders this kind of work
Tactics
When contracts were awarded in this country and sector, usually 19 or more bids came in. Many compete here — price and references decide. (Based on 2,403 completed awards — not a statement about this procedure.)
This procedure allows 48 days between publication and deadline — typical in this country is 48 (median of 2,911 procedures). A normal window for this market.
The deadline falls on a Monday — your last full working day is the Friday before. Have evidence and guarantees together by Thursday.
Foreign bidders
In the Netherlands · Health & social work, 11 contracts went to foreign companies over the last 3 years (of 2,577 recorded awards).
Submission language: Dutch.
How to bid
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