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Supply of AV hardware and accessories for hybrid meeting rooms
Levering AV-hardware en toebehoren voor hybride-vergaderzalen — original title
Your path to submission
- Deadline: 9 December at 10:00 — 38 days left.
- You submit on TenderNed — not here and not by e-mail. ↗ Submission via TenderNed with an eHerkenning account — issuance for foreign firms can take time; apply early. Sort out account and signature first — not on submission day.
- Offer and evidence in: Dutch.
- Collect your evidence — use the eligibility analysis on this page: it lists the requirements and, for known certificates, how to get them.
What the buyer is looking for
The assignment includes the supply of audiovisual (AV) hardware and associated accessories for hybrid meeting rooms within the Judiciary. These include videoconferencing equipment, video bars, cameras, microphones, speakers, control panels, mounting materials, connection cables and other AV-related products. The delivery focuses on existing products from the standardized product catalogue (Installed Base), as well as replacement and additional products necessary for the design, expansion and renewal of hybrid meeting rooms. Installation, technical management and fault handling are not part of the assignment and are carried out by IVO Rechtspraak itself. For a detailed description of the contract, the requirements and the conditions, please refer to the Descriptive Document and its annexes. Based on current insights, IVO Rechtspraak expects that the annual purchase under the Framework…
Show full description
… Agreement can average between € 500,000 and € 1,000,000 excluding VAT. This estimate has uncertainties. The historical purchase of AV products was partly organised in a decentralised manner and not all products, ages and replacement times were centrally registered. In addition, the number of centrally furnished and managed meeting rooms is expected to increase. The moment when existing spaces are renewed depends on the technical condition, local needs, new construction and renovation projects and available implementation capacity. The estimate therefore gives an indication of the expected decrease and does not constitute a purchase obligation. No rights can be derived from the annual amounts mentioned. The maximum value of the Framework Agreement is € 4,500,000 excluding VAT over the maximum term of four (4) years. The maximum value of the Framework Agreement is higher than the estimate of the Assignment so that there is room for further growth of the hybrid meeting service in case of proven success. Once this maximum value has been reached, no new orders can be placed under the Framework Agreement.
Contract
Type of service
Clement What the numbers say about this buyer
- 0% of this buyer's awards went to companies that had already won here before (26 awards since 2018, spread over 11 companies). 100% went to new names.n = 26 awards since 2018
- 18% of the bids received came from small and medium-sized enterprises (11 procedures with a bid mix). Sector: 41%.n = 11
- The median procedure drew 3 bids (25 procedures with a bid count); 24% ended with a single bidder. Sector: median 3 bids.n = 25
- 4% of awards went to companies from abroad (26 awards with a known winner country). Sector average: 9%.n = 26
From this buyer's documented awards; comparison values from the same sector and country. Not a forecast, not legal advice. As of 01/11/2026.
Selection criteria — via the ESPD
The buyer states in the notice that eligibility is proven through the European Single Procurement Document (ESPD); the concrete requirements are in the tender documents. The document analysis below extracts them from there — bid and evidence in Dutch.
Eligibility analysis from the tender documents
Tender documents — direct download
Who has won at this buyer so far
Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.
| Company | Awards | Period |
|---|---|---|
| Capgemini Nederland B.V. | 1 | 2026 |
| Isero B.V. | 1 | 2024 |
| Kinly Benelux | 1 | 2026 |
| EY Accountants B.V. | 1 | 2024 |
| Canon Nederland N.V. | 1 | 2025 |
Tactics
When contracts were awarded in this country and sector, usually about 3 bids came in. A normal field for this market. (Based on 263 completed awards — not a statement about this procedure.)
This procedure allows 58 days between publication and deadline — typical in this country is 48 (median of 2,911 procedures). A normal window for this market.
Foreign bidders
In the Netherlands · Radio, TV & communications, 23 contracts went to foreign companies over the last 3 years (of 345 recorded awards) — mostly from Germany, France, Denmark.
Submission language: Dutch.
How to bid
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