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Acquisition of technical surveys, studies and design of premises 2026
Toimitilojen teknisten selvitysten, tutkimusten ja suunnittelun hankinta 2026 — original title
Your path to submission
- Deadline: 9 November at 12:00 — 8 days left.
- You submit on Hilma — not here and not by e-mail. ↗
- Offer and evidence in: Finnish.
- Collect your evidence — the eligibility requirements are listed on this page; for many of them the analysis explains how to obtain them.
What the buyer is looking for
The City of Espoo and the subsidiaries of the City of Espoo (later also the Subscriber) request offers for the procurement of technical surveys, studies and design of the premises. The duration of the contract is four (4) years from the date of signature of the contract, up to a maximum of 20 January 2031. Service production begins (however only) on 21 January 2027. The contracting entity has assessed the division of the procurement into lots and has decided to implement the procurement as a framework agreement. The solution is based on the subject matter of the procurement, the market situation and the promotion of appropriate competition. The purpose of procurement allocation is to promote competition and the participation of SMEs. The procurement is divided into seven (7) sub-areas: Component 1: Structural engineering services, new constructions and repairs. The sub-area is divided…
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… into three (3) sub-services: • Subservice 1.1: New structure design service, select a maximum of eight (8) consultants • Subservice 1.2: Repair structure design service, select a maximum of eight (8) consultants • Subservice 1.3: Maintenance repair and modification structural design service, a maximum of eight (8) consultants will be selected Component 2: Acoustic design services. Up to four (4) consultants will be selected under Component 3: Fire safety design services. Up to four (4) consultants will be selected under Component 4: Expert services for demolition and reuse projects. The sub-area is divided into three (3) sub-services: • Subservice 4.1: Demolition engineering service, select up to four (4) consultants • Subservice 4.2: Dismantling and re-use material recycling service 1, select up to four (4) consultants • Subservice 4.3: Dismantling and Reuse Material Recycling Service 2, select up to four (4) consultants Component 5: Expert and research services. The sub-area is divided into eight (8) sub-services: • Subservice 5.1: Moisture and cleanliness management coordinators, up to six (6) consultants selected • Subservice 5.2: Condition assessments, condition surveys and PTS assignments, up to six (6) consultants are selected • Subservice 5.3: Structural condition studies, up to six (6) consultants will be selected • Subservice 5.4: Adverse agent surveys and studies, up to six (6) consultants are selected • Subservice 5.5: Housing transaction condition inspector (AKK) duties, up to six (6) consultants are selected • Subservice 5.6: Thermal imaging and leakproofness and tracer measurements, up to six (6) consultants are selected • Subservice 5.7: Pipeline condition surveys, up to six (6) consultants selected • Subservice 5.8: Building Services Condition Studies, select up to six (6) consultants Component 6: Laboratory services for materials and indoor environment. The sub-area is divided into five (5) sub-services: • Subservice 6.1: Air sample analyses, select up to two (2) consultants • Subservice 6.2: Analysis of building material samples, select up to two (2) consultants • Subservice 6.3: Eligibility for landfill 331/2013 analyses, select up to two (2) consultants • Subservice 6.4: Useful use in civil engineering analyses, select up to two (2) consultants • Subservice 6.5: Concrete material analyses and strength tests, up to two (2) consultants selected Component 7: Expert services in circular economy and life cycle planning. A maximum of four (4) consultants will be selected for the sub-area. A more detailed description of the content of the contract can be found in Annex 1 to the invitation to tender. "Description of the subject of the contract". The total estimated value of the procurement excluding VAT is EUR 21 900 000. The contracting entity has prepared the procurement by assessing the alternatives available on the market and the competitive conditions, as well as the ways in which the procurement is carried out. The market survey notice was published in HILMA on 10 March 2026. The market consultation has been carried out in writing and through market dialogue. The market survey has been carried out in such a way that the individual supplier has not been popular and the survey has been conducted in an equitable manner and
Contract
Type of service
Clement What the numbers say about this buyer
- In this sector the buyer awards roughly every 2 months (112 awards, most recently September 2026) — by that rhythm the next award was due around October 2026. The last award went to Lundén Architecture Oy.n = 112
- 23% of this buyer's awards went to companies that had already won here before (1,198 awards since 2014, spread over 811 companies). That is well below the sector norm (39%) — this buyer switches suppliers more often than others.n = 1,198 awards since 2014
- The award came in at a median 105% of the estimated value (25 awards with both estimate and value) — pricing at the estimate is usually too low here. Sector: 79%.n = 25
- The median procedure drew 6 bids (911 procedures with a bid count); 7% ended with a single bidder. Sector: median 8 bids.n = 911
- 72% of the bids received came from small and medium-sized enterprises (118 procedures with a bid mix). Sector: 56%.n = 118
From this buyer's documented awards; comparison values from the same sector and country. Not a forecast, not legal advice. As of 25/10/2026.
Selection criteria — via the ESPD
The buyer states in the notice that eligibility is proven through the European Single Procurement Document (ESPD); the concrete requirements are in the tender documents. The document analysis below extracts them from there — bid and evidence in Finnish.
Tender documents — direct download
Who has won at this buyer so far
Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.
| Company | Awards | Period |
|---|---|---|
| Wihuri Oy | 9 | 2023–2026 |
| Trimble Solutions Oy | 7 | 2021–2023 |
| Prorink International AB | 6 | 2018–2026 |
| Suomen Energia-Urakointi Oy | 6 | 2023–2024 |
| Lekolar-Printel Oy | 5 | 2018–2026 |
How often this buyer tenders this kind of work
Tactics
When this buyer has awarded in this sector, usually 37 or more bids came in. Many compete here — price and references decide. (Based on 54 completed awards — not a statement about this procedure.)
This procedure allows 33 days between publication and deadline — typical in this country is 32 (median of 1,452 procedures). A normal window for this market.
The deadline falls on a Monday — your last full working day is the Friday before. Have evidence and guarantees together by Thursday.
Foreign bidders
In Finland · Architecture & engineering, 33 contracts went to foreign companies over the last 3 years (of 5,205 recorded awards) — mostly from Sweden, Poland, Italy.
Submission language: Finnish.
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